AMSTC,28th Dec to 3rd Jan

05 ACCRA, Ghana
1
PROJECT MANAGEMENT
PROJECT MANAGEMENT
AFRICAN MEDICAL STUDENTS TRAINING AFRICAN MEDICAL STUDENTS TRAINING
CONGRESS, CONGRESS,
28 28
TH TH
DEC 04 DEC 04 - - 2 2
ND ND
JAN 05 JAN 05
UNIVERSITY OF GHANA, LEGON, ACCRA UNIVERSITY OF GHANA, LEGON, ACCRA
GHANA GHANA
COORDINATED BY COORDINATED BY
Vince Dei [UGMS Vince Dei [UGMS - - GHANA] GHANA]
CO CO- -FACILITATED FACILITATED BY BY
Nina K. Nina K. Bentzer Bentzer [IFSMA TRAINING TEAM [IFSMA TRAINING TEAM- -DENMARK], DENMARK],
Chris Chris Zela Zela Mudenda Mudenda, , Chilambe Chilambe Katuta Katuta and Watson and Watson Sichundu Sichundu
[ISCA ZAMBIA CHAPTER [ISCA ZAMBIA CHAPTER- -ZAMBIA] ZAMBIA]
AMSTC,28th Dec to 3rd Jan
05 ACCRA, Ghana
2
INTRODUCTION
Ground Rules
Expectations
Fears
AMSTC,28th Dec to 3rd Jan
05 ACCRA, Ghana
3
Aim of this Training
session
To enable you to have the basic
skills to plan and carry out a project
To be aware of factors that surround
a project
Give you a practical experience of
thinking through a project by
exercises
GETTING STARTED...
AMSTC,28th Dec to 3rd Jan
05 ACCRA, Ghana
4
THE PROJECT CYCLE
IDEA
GROUP/TEAM
EVALUATION
SITUATIONAL
ANALYSIS ACTIVITIES
PROJECT
PLANNING
FUNDING
AMSTC,28th Dec to 3rd Jan
05 ACCRA, Ghana
5
THE IDEA
Get one
Adopt one AMSTC and IFSMA
Modify one

AMSTC,28th Dec to 3rd Jan
05 ACCRA, Ghana
6
THINK OF AN IDEA
Do you have any idea that you
would like to carry out as a
project?
AMSTC,28th Dec to 3rd Jan
05 ACCRA, Ghana
7
QUESTIONS BEFORE
MAKING A GROUP..
What do want your group for?
Who do you want in your group?
What do you have to offer?
How can you recruit?
AMSTC,28th Dec to 3rd Jan
05 ACCRA, Ghana
8
WHY GATHER A
GROUP?
Sharing the work load
Increase the amount of good
ideas
Increase the skills you have as
a group
Share the fun!
AMSTC,28th Dec to 3rd Jan
05 ACCRA, Ghana
9
HOW YOU GATHER A
GROUP
Identify your potentials
Find people who are interested
Find people with the skills you
lack

Be sure you all agree to have one
direction from the beginning
GROUP
TEAM
AMSTC,28th Dec to 3rd Jan
05 ACCRA, Ghana
10
SITUATION ANALYSIS
Gather information
Within your organisation
Office Library, Other members, etc
Outside your organisation
Internet, Media, Other Organisations,
Data bases, Word of mouth, etc
Own observations
Literature Analysis
AMSTC,28th Dec to 3rd Jan
05 ACCRA, Ghana
11
SWOT ANALYSIS
Strengths
Weaknesses
Opportunities
Threats
AMSTC,28th Dec to 3rd Jan
05 ACCRA, Ghana
12
SWOT ANALYSIS.
Is a useful tool to establish what
helps/stops your goals from
being achieved

Internal factors:
Strength, Weaknesses
External factors
Opportunities, Threats
AMSTC,28th Dec to 3rd Jan
05 ACCRA, Ghana
13
IDEA OF A SWOT
Strengths
Manpower
Opportunities
Good personal
connections to
resource persons
Threats
Lack of
funds
Use
Weaknesses
Too little
knowledge
Beware
AMSTC,28th Dec to 3rd Jan
05 ACCRA, Ghana
14
SWOT ANALYSIS
GROUP-WORK
Choose an idea
from your Group
and make a SWOT
analysis..
AMSTC,28th Dec to 3rd Jan
05 ACCRA, Ghana
15
GOALS AND
OBJECTIVES
The Project and Goals Objectives
Summarises what is to be achieved
by the project.
The general objectives state what is
to be achieved by the project in
general terms.
Specific objectives are a breakdown
of the general Objectives, they
address the aspects of the problem
AMSTC,28th Dec to 3rd Jan
05 ACCRA, Ghana
16
GOALS AND OBJECTIVES
NEED TO BE SMART
Specific/Sustainable
Measurable
Achievable
Realistic/Relevant
Time-bound !
AMSTC,28th Dec to 3rd Jan
05 ACCRA, Ghana
17
EXAMPLE 1
An example of a badly
defined goal objective is
to increase the pass rate
of learners
AMSTC,28th Dec to 3rd Jan
05 ACCRA, Ghana
18
EXAMPLE 2
An example of a well developed
goals objective of a project
dealing with improving the
quality of education amongst
learners amongst learners in
secondary school is to
increase the pass rate of grade
12 by 5% in Great Accra Region
before the end of 2005
AMSTC,28th Dec to 3rd Jan
05 ACCRA, Ghana
19
PROJECT PROPOSAL
WRITING
Purpose of a Project Proposal
Fundraising: Money; Resource
persons; Material; Support
To keep yourselves on track
Attraction: Media; Group members
etc
AMSTC,28th Dec to 3rd Jan
05 ACCRA, Ghana
20
OUTLINE OF A PROJECT
PROPOSAL
Cover Page
Project Summary Sheet
Executive Summary
Introduction
Problem Statement/Background
Proposed strategy
Goals and Objectives
Sustainability
Evaluation
Budget and Source of Funding
Appendices
AMSTC,28th Dec to 3rd Jan
05 ACCRA, Ghana
21
Project Title
Name of the Organization
Contact
Project Duration
Project Location
The Beneficiaries
The Planned start and completion
date
Total Budget
AMSTC,28th Dec to 3rd Jan
05 ACCRA, Ghana
22
IMPORTANT THINGS TO
REMEMBER
Funders will start by reading the
PROJECT SUMMARY SHEET, THE
EXECUTIVE SUMMARY and the
BUDGET.
Layout
Black and White
Length
Language
Clear format
AMSTC,28th Dec to 3rd Jan
05 ACCRA, Ghana
23
BUILD YOUR PROJECT
PROPOSAL
Build from where
you ended with
your projects
AMSTC,28th Dec to 3rd Jan
05 ACCRA, Ghana
24
CHECK-OUT FOR THE
DAY
Qs and As
See you tomorrow at
10:00hrs
Thank you for your attention and
Happy-New YearEnjoy it!!