TRAINING

POLICY

WHAT IS TRAINING POLICY ?

Important -> a framework for management to achieve
corporate objectives
States how training will achieve its set objectives and
the focus activities within the organization (Stout,
1993)
Without the policy ->difficult to rationalize the
development of HR in an organization
Everyone should clear how the policy is being carried
out (Robinson, 1988)

WHAT IS TRAINING POLICY ?

Should state -> employees will
be trained and developed to
their maximum potential and
ability (depends on ??)

It indicates which staff are to

be trained and why, and how
that training will be
implemented

Transparent policy will help

workers to see clearly the direction

How if it happens when formulating

a companys training policy?

PROCESS OF SETTING TRAINING

POLICIES (Stout, 1993)
Corporate
Mission
Training mission

Corporate
Policy

Corporate
Objectives

Training Policy

Training Objectives

Three key components (Stout, 1993):

Training mission (the training philosophy)
Training objectives (the specific target)
Training procedure (how to operationalize training objectives)

Gives every individual an opportunity to develop their

KSA and expertise -> betterment of the company
Whether training functions are combined or separate,
the training policy must clearly state the organizations
efforts on developing employees potentials.

Management should pay attention -> corporate mission

& philosophy, training mission & objectives.
Training manager should integrate all listed
components -> develop a comprehensive training
policy
Current and future trends in training and development
A marriage between the needs, goals, objectives of
the organization and current T&D practices

PILLARS OF TRAINING POLICY (Ibrahim, 1999)

CORPORATE
MISSON
TRAINING
PHILOSOPHY

TRAINING
POLICY

TRAINING
OBJECTIVES

TRAINING
MISSION

BRIEF POLICY STATEMENTS

A simple statement combining the corporate training
mission and the organizations training objectives
(examples):
The company will provide the resources and support necessary
to ensure that all staff and management are well trained in the
fundamental tasks required to accomplish their job efficiently
and satisfactorily in pursuit of specific corporate goals.
All employees will be given support and guidance to maximize
performance in line with specific corporate targets.
Training will be made available to all members of staffs who
will be consulted and asked to participate in training and
development programmes to master their primary job
responsibilities and support the organizations key business
goal.

LONGER POLICY STATEMENTS

Details how an organization executes its training
objectives
It must be included within organizations annual business
plan or personnel (HR) policy.
A TRAINING POLICY
The Training Mission
It is in the interest of the organization and all its
employees that full support be given to training and
development

LONGER POLICY STATEMENTS

TRAINING OBJECTIVES
The primary objective of the organizations training and
development programme will be to support the
achievement corporate objectives in line with the
business plan
TRAINING PROCEDURES
Training objectives will be agreed with al supervisor and
managers concerned with staff training
Training needs will be systematically identified before
training is selected

LONGER POLICY STATEMENTS

When a training need has been identified specific to the
employees job performance or behavior, all employees
and the immediate managers will be consulted prior to
implementation of any training
A training plan will be designed, setting out training
procedures relevant to employee training needs, and with
particular reference to certain requirements in the
organizations business plan
A list of the training staff who will be responsible for
designing, delivering and evaluating the training program
will be published on a regular basis

THE PROCESS OF CREATING THE

TRAINING POLICY
Setting up the committee

Who ?

Preparing the draft

Revising/evaluating the draft

Why ?

Upgrading the training policy

Print & Circulate the policy

When &
Why ?

Implement it in TED activities

Evaluate the policy effectiveness Why & How ?

WHO RESPONSIBLE TO CREATE IT ?

Comprehensive training
department needs

->

addresses

all

the

Training manager must consistently communicate

with other departments managers
Active involvement from top management

Training manager and trainer should involve in

implementing the training

Relate it to the context of

training policy

CHARACTERISTICS OF GOOD
POLICY (Ibrahim, 1996)
Should support the organization initiatives to staff
development
Illustrate the companys desire to their staff
Realistic & composed in a simple language

The policy should also demonstrate the company

commitment towards the training activities

IMPORTANCE ?? (Brookes, 1994)

Identify the relationship between the organizations
and training functions
Establish and define the organizations commitment to
training functions
Provide operational
resources

guidelines

To raise employees awareness

to

plan

training

THE IMPORTANCE (Brookes, 1994)

State overall responsibility for training
Specify T&D framework of the organization
Enable consistency in T&D across organizations
Publish a clear, accessible and forward-looking
document to guide implementation

IMPORTANT FEATURES ??
The role of training functions
A named of senior manager who responsible to
implement and monitor the policy
Responsibilities of line managers and supervisors
commitment to the continuous professional development
Induction course for new employees
Mechanisms to review employees performance
Transfer of training

Is this a problem to the

development of training policy

FACTORS INFLUENCES ??
Products/
Services
Offered

previous
training
policies@
practices

Training
experiences

Senior
management
view

Size/Culture of
organization

The resources
available

FACTORS INFLUENCES ??
Union@
employee
expectation

Apprenticeship
gov sponsored
programme

Current@
proposed
legislation

Availability of
skill required

Skill held by
training staff

The occupational areas employed

By the organization Professional
Requirement for updating
training

DISCUSSION

How will the role of

government influence the
policy development in an
organization. Discuss it by
giving relevant examples