Quality Characteristics

of
INTERNATIONAL CARGO SURVEYORS

By: Chemical Eng./ Wael Barakat

Senior Petroleum Inspector

Company Profile
International Cargo Surveyors company specialized
in Quality & Quantity controls for:
- Crude oil
- petroleum Products
- Chemical
- Petrochemical products
And Liquefied Petroleum Gas( LPG )
These services are produced to meet the needs and
expectations of its customer satisfactions .
Therefore all the quality characteristics of our
services to be classified as

critical
characteristics

Service Preview
The quality of our services depending on the
coordination between two main
departments of our company which is:

- Administration Dept.

- Operation Dept.

Role of Administration Dept.

1- Administration secretary Receiving vessel's
by Fax - Tlx Or E- mail from Client.
Nomination
2- Administration secretary Record the nomination
received by two ways as following:Hard Copy :- By Open new file and record the
mentioned data ( Vessel name - Port Date Grade Client name - Job No. )
Soft Copy :- Recording same data on the
Computer in file named ( Daily Status )
3- Administration secretary pass the nomination's
copies to Operation General Manager & Finance
Dept.
4- Administrator fill the Confirmation form ( ICS_053
) and send it to the Client by Fax - Tlx
or E-Mail and kept it in same the Vessel file

Role of Operation Dept.

1- Operation coordinator reads the nomination content to
verify if any special instruction requested from Client.
2- Operation Coordinator nominates two inspectors ( One for
Ship's side and the other for Shore side), copy of the
nomination is given to the inspectors
- Attending inspectors will take from Office the following:- ICS forms (Field Report)
- Samples Containers
His thermometer to check with ship's thermometer for any
deviation
3- Operation coordinator keep following the vessel with
terminal or agent to know(Expected time of arrival) and
Expected time of Berthing and updating the client daily by
this information.

Role of Operation Dept. (Cont..)

4- The mention inspectors travel to the terminal in
suitable time ( one day before vessel arrived ) or
minimum 3 hours before vessel arrival in order to
avoid any delay .
- INSPECTORS

Shore Inspector

Ship Inspector

Role of Operation Dept. (Cont..)

Shore Inspector :-

1- Key meeting with loading master for discussion

loading/ discharge operation plan .
2- Check actual height of shore tanks nominated and
comparisons with reference height, if difference
found should be letter of protest issued.
3- Check thermometer with inspector calibrated
thermometer and if deviation found should be
recorded.
4- Open drain valves for tanks to drain free water were
settled.
5- Witness the nominated shore tank gauging (Level before and after loading and Temp. - Free water)
witness samples drown ( three levels ) form each
shore tank.
6- Witness the analysis test of shore tanks samples at
Terminal Lab and be sure the result meet the
client's specification and sign the analysis
certificate - Sealing the representative samples.

Role of Operation Dept. (Cont..)

Shore Inspector :- (Cont..)
7- Calculate the quantity loaded form shore
tanks and review with Loading dep.
Representative and sign the Quantity
Certificate issued by terminal and be sure the
same figures recorded
in the Bill of Lading

8- Letter of protests issue if necessary for

Difference ship/shore figures ( ICS_027 ) Or
Free water loaded with cargo ( ICS_030).

Role of Operation Dept. (Cont..)

Ship Inspector:1- Key meeting with Chief Officer upon boarding
the vessel
2- Fill Loading check list form (ICS_001) or
Discharge check list form (ICS_002)
3- Take Documents Copy from last cargo carried
by ship ( Loading / Discharge documents)
4-Check vessels calibration's tables regarding:-Date of issuance (original)
-Where ullages are to be measured
-Which corrections are to be applied
-Record the location of the ullage point
If any of above not found as original as stamped
letter of protest should be issued Where
possible, inspectors use his own equipment for
the
inspection job (steel tape/MMC, thermometer,
sampling equipment etc.).

Role of Operation Dept. (Cont..)

Ship Inspector:- (Cont..)
-When inspector's equipment not available to
be used, ship's equipment reading should be
compared against I.C.S. equipment to
ensure correct results and recorded serial
no. of this Equipments in form ( ICS_018)
5- All vessel's cargo tanks, inclusive tanks
remaining empty, are to be dipped for OBQ (
on board quantity)
6- Check all loading valves to be open. Dips are
to be taken so far as possible from more
than one point of a tank and recorded
the result in form ( ICS_005)
7- Check tank's Reference heights and
reported in form ( ICS_021).
8- Draft Forward/Aft should be check by visual
reading and compare with digital reading in
control room panel Ballast tanks to be
ullaged and recorded in form ( ICS_017)

Role of Operation Dept. (Cont..)

Ship Inspector:- (Cont..)
9- If Slops found before loading should be
gauged and recorded in Slop report form (
ICS_013) and drown sample and not load
cargo on top without authorized from client
10- Sea-valves to be closed before loading and
sealed with I.C.S. seals and recorded it in valve
sealing certificate form ( ICS_012 ), Check
seals after loading and if seals found broken
should be reported in
above form and letter of protest should be issue
Prior to and upon completion of loading all empty
tanks to be checked and recorded in Tanks not
nominated
form ( ICS_020) , if any cargo found after
loading in above tanks should be issue letter of
protest

11Role of Operation Dept. (Cont..)

Ship Inspector:- (Cont..)
11- Bunkers upon arrival/departure to be
reported in Bunker survey forms ( ICS_014 ) &
( ICS_015).
12- Condition of the shoreline (product, volume,
density) to be reported. If the line is empty,
either upon commencement or completion,
Prior to loading a line sample to be taken to be
sure it's content is the same cargo
13- Vessel Experience Factor Form (ICS_011)
are to be filled in, with as much as possible but
not exceeding 20 consecutive voyages - Should
be recorded from Ship's Documents
14- Time-sheet form (ICS_004) to be filled in as
detailed as possible. N.O.R.
tendered/accepted, and other items
to be reported

Role of Operation Dept. (Cont..)

Ship Inspector:- (Cont..)
15- Updating to the Operation / Assistant
Operation manager after loading started by
Initial data in order to
16- update to client by pre-information data form
( ICS_054) as once
17- After loading completed take temperatures of
each individual tank at minimum three levels
(upper, middle, lower) and recoded it in
temperature profile form ( ICS_008)
18- Check free-water for each tank by water
paste detector, Check water paste detector
before using if it's valid or not, if found it's not
valid should be change it by another one
19- Gauging ullage for all ship's tanks from
official ullage point and recorded it in ship's
ullage report form (ICS_006) , Calculations of
above ullages reading to calculate the quantity
loaded

Role of Operation Dept. (Cont..)

Ship Inspector:- (Cont..)
20- Make comparisons between ship's figures /
shore figures and issue letter of protest if any
difference on form ( ICS_027)
21- Drown representative samples ( Ship's
composite sample ) from all cargo tanks and
sealing above
22- samples , so deliver one set to ship , one for
receiver at disport and one kept at office, and
recorded it in sample receipt form ( ICS_016)
23- Fill Sailing loading / discharge data form
(ICS_055), (ICS_056) and send to Office

Role Of Operation Dept. ( Cont..)

5- Operation / Assistant Operation manager
check sailing loading/discharge data and
send it to client
6- Inspectors deliver the field report to Operation
Mgr/assistant upon arrival
7- Operation / Assistant Operation manager
check the field report of inspectors and
issue final report and send soft copy to the
client by E-mail (if he requested) and
deliver the hard copy to Administration dept

Order to
issue invoice

Finance Dept.

Deliver the
Invoice