project secretary job

description
The project secretary job description includes elements such as: project
secretary responsibilities, project secretary skills, project secretary skills
qualities, project secretary abilities, project secretary work conditions, project
secretary job information

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projectmanagement123.net/64-free-project-management-templates
projectmanagement123.net/12-free-tools-for-project-management
projectmanagement123.net/top-70-project-KPIs
projectmanagement123.net/top-22-project-job-descriptions
projectmanagement123.net/111-project-management-interview-questions-andanswers

Key duties/responsibilities for project secretary

1. Interaction with broad base of internal clients requiring timely efficient
and accurate responses.
2. Maintain litigation, labor and various operating and corporate records.
3. Draft support agreements for sales personnel.
4. Prepare correspondence, proposals, specifications, reports, organisation
charts, spreadsheets and presentations including typing, formatting,
collation and distribution.
5. Monitor reporting requirements and prepare monthly reporting
requirements for the project as required.
6. Maintain correspondence and filing in accordance with the relevant
procedure.
7. Coordinate travel and accommodation requirements for the project team as
required.
8. Minute taking and distribution of minutes at project meetings as required.
9. Arrange refreshments for client and staff meetings as directed.

Key job qualifications for project secretary

1. High school diploma and five years experience as an administrative
assistant
2. Able to perform responsibilities with a high level of professionalism,
accuracy, tact and integrity due to the great frequency of internal and
external contacts and the high degree of exposure to confidential data.
3. Strong interpersonal, teamwork, organizational and communication skills.
4. Detailed oriented, forward thinking and proactive.
5. Excellent written communication and document production skills required.
6. Willingness and ability to work overtime when needed.
7. Prior legal experience and prior experience working with senior level
executives preferred.
8. Experience with contracts and human resource/labor matters highly
desirable.
9. Expert in Word and Outlook software packages or demonstrated computer
skills with comparable software.
10. Familiarity with Microsoft Excel, Power Point and general computer
literacy also required.

Format for project secretary job description

A typical job description includes 4
main part as follows:
1. Job information
This part includes: job title, reporting
relationships, department, job
location, manager/supervisors title,
job code, purpose and objective of the
job.
2. List of main task
3. Contents of Job Specifications
Knowledg/education.
Skill requirements.
Experience.
Abilities. Ability include physical
ability, metal ability, aptitudes.
4. Contents of working conditions
Environmental conditions
Job hazards / safety
Machine, tools and equipments

Materials for project secretary career:

Other useful materials for project management
that available at projectmanagement123.net:
Top 32 free ebooks for project management
Top 12 free tools and techniques for project
management
Top 9 skills for project management
Top free 64 project job description templates
5 steps to writer write an effective project job
description
12 tips to write project job description
Top 12 tips for career development
Top 9 career path tips
Top 14 career objectives
Top 12 career promotion tips

Useful materials (continue)

Top 14 career objectives
Top 12 career promotion tips
Top 15 ways to search jobs
Top 7 cover letter samples
Top 8 resume samples
110 project interview questions with
answers
13 types of interview questions and how
to solve them
11 performance appraisal methods
(includes appraisal templates and forms)
Top 28 performance appraisal forms
Top 12 salary negotiation tips
Top 9 tips to get high salary

Fields related:
The above project job description can be used for fields as:
construction, manufacturing, healthcare, non profit, advertising, agile,
architecture, automotive, agency, banking, budget, building, business
development, consulting, communication, clinical research, design, software
development, product development, interior design, web development,
engineering, education, events, electrical, exhibition, energy, ngo, finance,
fashion, green card, oil gas, hospital, it, entry level, marketing, media, mining,
nhs, non technical, oil and gas, offshore, pharmaceutical, real estate, retail,
research, human resources, telecommunications, technology, technical, senior,
digital, software, web, clinical, hr, infrastructure, business, erp, creative, ict,
hvac, sales, uk, implementation, network, operations, architectural,
environmental, crm, website, interactive, security, supply chain, logistics,
training