Appendix A - Setup Steps

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Objectives

After completing this module, you should be able to do

the following:
Identify key setup steps
Understand setup sequence
Understand key reports
Understand setup options and additional
implementation considerations

1-2

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Agenda

1-3

Understand key setup steps

Identify key standard reports
Understand setup and implementation
considerations

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Setting Up Purchasing

1-4

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Define Users for Setup Tasks

Define one or more users who will perform setup

Assign Responsibilities

1-5

General Ledger Super User

System Administrator
Purchasing Super User
Payables Manager
HRMS Manager (if Human Resources is Installed)

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Define Human Resources Key Flexfields

1-6

Job flexfield
Position flexfield
Grade flexfield
Cost allocation flexfield
People Group flexfield
Personal Analysis flexfield

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Set Up Descriptive Flexfields

__ Suppliers ________________________

Supplier Name
Supplier Num
Inactive On
[]

Leg Num
Leg Type

1-7

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54321
987

Define Purchasing Lookups and Codes

1-8

Pay Groups
Minority Groups
Vendor Types
Ship Via
FOB
Freight Terms

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Define Payment Terms

2/10 Net 30
Net 45

Immediate

1-9

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Define Freight Carriers

DHL

1-10

Roadway

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UPS

Define Financials Options

1-11

Accounting
Supplier Entry
Supplier Payables
Supplier Purchasing
Encumbrance
Tax
Human Resources

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Define Jobs, Positions, and Position

Hierarchies
Hildegard Eckhart
Chief
Executive Officer
Sigmund Jung
Vice President,
Manufacturing

Yuki Suzuki
Vice President,
Engineering

Denzel Hancock
Director, Materials
Management

Marilyn Kennedy
Director,
System Design

Louise Chang
Manager,
Mfg. Purchasing
1-12

Job: President

T.J. Ricardo
Manager,
Inventory Control

Job: Vice
President

Job: Director

Job: Manager

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Define Personnel

1-13

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Define Approval Groups and Assignments

Position
Job

Senior Buyer

Link

Buyers

Approval
Assignments
Link
Approval Group
Name

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Internal Requisition

Buyer All

Purchase Requisition

Buyer All

Standard Purchase Order

Buyer All

Planned Purchase Order

Buyer All

Blanket Purchase Agreement

Buyer All

Contract Purchase Agreement

Buyer All

Blanket Release

Buyer All

Scheduled Release

Buyer All

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Define Buyers

1-15

Buyer

Category

Ship-To

Stock, Ms. Pat

PRODUCTN.DRIVES

M1-Seattle

Brown, Ms. Casey

MISC.MISC

M2-Boston

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Set Up Document Types

Document Types

Type
Requisition

Subtype

Name

Purchase

Quotation Class

Purchase Requisition

Attributes

Security Level Hierarchy

Owner Can Approve

Access Level Modify

Approver Can Modify

Forward Method Hierarchy

Can Change Forward-To

Archive On

Default Hierarchy Materials

Can Change Forward-From

Can Change Approval Hierarchy

Disable

Approval Workflow PO Requisition Ap

Workflow Startup Process MAIN_REQAPPR

Autocreate Workflow PO Create Docum

Autocreate Workflow Startup Process

1-16

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Overall Document

Define Lookup Codes and Classes

1-17

Quote Approval Reasons

Reply/Receive Via
Inspection Codes
UN Numbers
Acceptance Types
FOB
Freight Terms
Ship Via
Hazard Classes

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Define Line Types

1-18

Name

Value Basis

Goods

Quantity

Consulting

Amount

UOM

Price

Dollar

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Define Purchasing Options

1-19

Accrual
Control
Default
Internal Requisition
Numbering
Tax Defaults

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Define Receiving Options

1-20

Receipt Date
Over Receipt Control
Receipt Number Options
Receiving Inventory Account

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Define Suppliers
Supplier

Tokyo

Paris

Purchasing site

Purchasing site
Pay site

Sue Taylor,
Sales Mgr
1-21

Bill Wilson,
Sales Quotes

Liz Miller,
Sales Rep

Copyright 2003, Oracle. All rights reserved.

New York

Pay site

Aaron Carr,
AR Mgr

Set Up Sourcing Rules and Assignments

Sourcing Rule

Assignment

Hard Drives

Supplier Scheduling

Supplier A
60 %
Rank 1
Item CM13139
Supplier A
Site
Contact

Supplier B
40 %
Rank 1
1-22

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Open Accounting Periods

Open Purchasing periods

For each operating unit

Open Inventory periods

For each inventory organization

1-23

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Perform Additional System Administration

1-24

Define additional responsibilities and set profile

options
Define additional users
Define printers, print styles and drivers

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Create Folders

1-25

Purchase Order Summary forms

Requisitions Summary forms
Receiving Transactions Summary forms

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Agenda

1-26

Understand key setup steps

Identify key standard reports
Understand setup and implementation
considerations

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Reports
Employee Listing
Payment Terms Listing
Tax Names Listing

Tax Recovery Rules Listing

Buyer Listing
Financials/Purchasing Options Listing

1-27

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Reports
Location Listing
Quality Code Listing
Standard Notes Listing

Unit of Measure Class Listing

Unit of Measure Listing

1-28

Copyright 2003, Oracle. All rights reserved.

Summary

You should now be able to do the following:

Identify key setup steps
Understand setup sequence
Understand key reports
Understand setup options and additional
implementation considerations

1-29

Copyright 2003, Oracle. All rights reserved.