Competitive Bidding: Learning Objective/S

COMPETITIVE
BIDDING
LEARNING OBJECTIVE/S:
Become familiar with the steps in
competitive bidding
COMPETITIVE BIDDING
It is a method of procurement that is open to all interested
and qualified parties.

Procurement shall be done through competitive bidding,
unless circumstances require the use of other

procurement methods.
The procurement process from opening of bids up to the
award of contract should not exceed three (3) months, or

a shorter period to be determined by the procuring entity.
COMPETITIVE BIDDING
STEP 1:
Advertise/Post
Request for
Expression of Interest
STEP 2: Submission
of Eligibility
Requirements
STEP 3: Short List

Eligible Consultants
STEP 4: Issue
Bidding Documents
STEP 5: Conduct
Pre-bid Conference
and Issue
Supplemental Bid
Bulletins
STEP 6: Receive and

Open Technical and
Financial Envelopes
STEP 7: Conduct Bid

Evaluation of
Shortlisted
Consultants
STEP 8: Conduct
Post-Qualification
STEP 9: Award the

Contract and Issue
Notice of Award
STEP 10: Sign and

Approve Contract
STEP 11: Issue

Notice to Proceed
STEP 1:
Advertise/Post Request for
Expression of Interest (REI)
Step1: Advertise/Post REI

Period:
After the conduct of pre-procurement

conference, when applicable
Participant/s:
BAC Secretariat
Requisite/s:
REI approved by the BAC.
Purpose:
To increase number of prospective bidders

and
intensify
competition
for
the
procurement project, thereby ensuring the
best possible proposals, in terms of quality
and costs.
Tasks:
Posting of the REI in the Procuring Entity's

premises, in newspapers of general
circulation, the PhilGEPS and the website
of the Procuring Entity.
STEP 1:
Advertise/Post
Request for
Expression of
Interest
STEP 2:
Submission of
Eligibility
Requirements
STEP 3: Short
List Eligible
Consultants
STEP 4: Issue
Bidding
Documents
STEP 1:
Advertise/Post
Request for
Expression of
Interest
STEP 2:
Submission of
Eligibility
Requirements
STEP 3: Short
List Eligible
Consultants
STEP 4: Issue
Bidding
Documents

Place of
Posting
Premises of the
Procuring Entity
Duration
Seven (7) calendar
days
Newspaper of
general nationwide One (1) publication
circulation
PhilGEPS and
Procuring Entity
(DOH) Website
Seven (7) calendar

days from date of
advertisement
STEP 1:
Advertise/Post
Request for
Expression of
Interest
STEP 2:
Submission of
Eligibility
Requirements
The
prescribed
modes
of
advertising and posting refer to the
bare minimum requirements.
Procuring Entity may ensure

widespread
dissemination
by
resorting to other available modes
of information dissemination.
STEP 3: Short
List Eligible
Consultants
STEP 4: Issue
Bidding
Documents
STEP 2:
Post Eligibility Requirements
Step2: Submit Eligibility Requirements
STEP 1:
Advertise/Post
Request for
Expression of
Interest
Period:
Eligibility envelopes shall be submitted on or

before the deadline specified in the REI.
Participant/s:
BAC, TWG, Secretariat, Prospective bidders,

Observers, COA Representative
Requisites:
REI must have already been posted and/or

advertised.
Purpose:
To determine the eligibility of prospective

bidders for the procurement of consulting
services.
Tasks:
Receive eligibility envelopes and issue

corresponding receipt. Conduct an eligibility
check/screening
STEP 2:
Submission of
Eligibility
Requirements
STEP 3: Short
List Eligible
Consultants
STEP 4: Issue
Bidding
Documents
Post/
Advertise
REI
STEP 1:
Advertise/Post
Request for
Expression of
Interest
Receive
Eligibility
Envelopes
STEP 2:
Submission of
Eligibility
Requirements
Conduct
Eligibility
Check
STEP 3: Short
List Eligible
Consultants
STEP 4: Issue
Bidding
Documents

Eligibility Check
An eligibility check is a procedure
to determine if a prospective
bidder is qualified to participate in
the bidding at hand.
The BAC shall use non-
discretionary pass/fail criteria,

stated in the REI, to determine
eligibility of prospective bidders.
STEP 1:
Advertise/Post
Request for
Expression of
Interest
STEP 2:
Submission of
Eligibility
Requirements
Open Eligilbility envelopes
Read and examine contents publicly
Classify bidders: Eligible/Ineligible
Mark envelopes accordingly
Issue Notice of Eligibility/Ineligibility
STEP 3: Short
List Eligible
Consultants
STEP 4: Issue
Bidding
Documents
STEP 3:
Shortlist Eligible Consultants
Step3: Shortlist Eligible Consultants

Period:
Within twenty (20) calendar days from

beginning of the eligibility check (date stated
in the REI).
Participant/s:
BAC, HOPE
Requisites:
Eligibility of consultants should already be

determined.
Shortlist
criteria
already
determined and known to bidders (REI)
Purpose:
To determine the most qualified consultants

for the project from all those that submitted
eligibility requirements.
Tasks:
Rate eligible consultants based on criteria.

Determine
shortlisted
consultants.
Recommend short listed consultants to
HOPE. Approval of shortlist
STEP 1:
Advertise/Post
Request for
Expression of
Interest
STEP 2:
Submission of
Eligibility
Requirements
STEP 3: Short
List Eligible
Consultants
STEP 4: Issue
Bidding
Documents
Eligible
Consultants
determined
STEP 1:
Advertise/Post
Request for
Expression of
Interest
Rate
consultants
based on
criteria
Determine
shortlisted
consultants
STEP 2:
Submission of
Eligibility
Requirements
Recommend
shortlist to
HOPE
STEP 3: Short
List Eligible
Consultants
HOPE to
approve
shortlist
STEP 4: Issue
Bidding
Documents

Rate Eligible Consultants
based on Criteria
Shortlisting
Consider only those consultants
whose contracts are similar in

nature and complexity to the
contract to be bid, based on the
REI.
Draw Short list from Eligible

Consultants
Recommend Short List to

HOPE
The entire process
of eligibility
check and short listing shall not
exceed twenty (20) calendar days.
STEP 1:
Advertise/Post
Request for
Expression of
Interest
STEP 2:
Submission of
Eligibility
Requirements
Approve Short list
STEP 3: Short
List Eligible
Consultants
STEP 4: Issue
Bidding
Documents

Specify in the REI the set of
criteria and rating system for
short listing of consultants to
be used for the particular
contract to be bid.
Shortlist Criteria
Among the factors to be considered are:
1. Applicable
consultant
experience
of
the
2. Qualification of personnel who may

be assigned to the job
3. Current workload relative to capacity.

STEP 1:
Advertise/Post
Request for
Expression of
Interest
STEP 2:
Submission of
Eligibility
Requirements
STEP 3: Short
List Eligible
Consultants
STEP 4: Issue
Bidding
Documents
STEP 4:
Issue Bidding Documents
Step4: Issue Bidding Documents
STEP 1:
Advertise/Post
Request for
Expression of
Interest
Period:
From determination of the shortlist up to

the deadline of submission and receipt of
bids
Participant/s:
BAC/ BAC Secretariat
Requisites:
Approved shortlist of consultants
Purpose:
To provide prospective bidders

detailed
information
regarding
procurement.
Tasks:
Receipt of fees for Bidding Documents

Issuance of Bidding Documents
STEP 2:
Submission of
Eligibility
Requirements
STEP 3: Short
List Eligible
Consultants
with
the
STEP 4: Issue
Bidding
Documents
Provide
the Prospective Bidders a copy of the bidding

documents so that they can study the requirements and
conditions of the procurement system being adopted in general
and the specific procurement being bided.
STEP 1:
Advertise/Post
Request for
Expression of
Interest
STEP 2:
Submission of
Eligibility
Requirements
STEP 3: Short
List Eligible
Consultants
STEP 4: Issue
Bidding
Documents

BAC shall make the following available:
Eligibility documents shall be made available from the
time the REI is first advertised/ posted until the deadline

for the eligibility check;
Bidding Documents shall be made available from the
determination of the short list until the deadline for the

submission and receipt of bids.
STEP 1:
Advertise/Post
Request for
Expression of
Interest
STEP 2:
Submission of
Eligibility
Requirements
STEP 3: Short
List Eligible
Consultants
STEP 4: Issue
Bidding
Documents
STEP 5:
A. Conduct Pre-Bid Conference
B. Issue Bid Bulletins
Step5: Conduct Pre-Bid Conference/

Issue Bid Bulletins
Issuance of
Bidding
Documents
STEP 5: PreBid Conference/

Issue Bid
Bulletins
Determine
Need for
Pre-Bid
Conference
Conduct
Pre-Bid
Conference
Issue Bid
Bulletin/s
Post Bid
Bulletin/s
Inform bidders
Clarify bidding
documents
Mandatory/
Discretionary/
Requested
STEP 6:
Receive and
Open Bids
STEP 7: Bid
Evaluation
STEP 8: PostQualification
Step5A: Conduct Pre-Bid Conference

Period:
(1) The pre-bid conference must be held at least twelve (12)

calendar days before the deadline for the submission and receipt
of bids.
(2) The pre-bid conference shall be held at least thirty (30)
calendar days before the deadline for the submission and receipt
of bids, if a longer period for the preparation of bids is necessary.
Participant/s:
BAC, BAC Secretariat, TWG members, Observers, Enduser/PMO, Technical experts, Shortlisted consultants
Requisites:
Prepared TOR and other bidding documents, Bidding docs,

eligibility documents issued, Shortlisted consultants, Conditions
for the conduct of pre-bid conference
Purpose:
To clarify or explain requirements, terms, conditions, and

specifications stipulated in the Bidding Documents.
Tasks:
Determine if Pre-Bid Conference should be conducted. Conduct

Pre-Bid conference. Discuss/ explain/ clarify biding documents.

Issue Bid
Bulletins
STEP 6:
Receive and
Open Bids
STEP 7: Bid
Evaluation
Step5A: Conduct Pre-Bid Conference
Type of
Conference

Issue Bid
Bulletins
STEP 6:
Receive and
Open Bids
Conditions
Mandatory
ABC of at least 1M PhP
Discretionary
ABC of less than 1M PhP
Requested
Approval of the BAC
STEP 7: Bid
Evaluation
Step5B: Issue Bid Bulletins

Period:
At least seven (7) calendar days before submission and

receipt of bids
Participant/s:
BAC, BAC Secretariat, TWG members, Shortlisted consultants
Requisites:
Bidding documents ready, Request for qualification made by

the bidder within prescribed period
Purpose:
To respond to queries of bidders or to provide clarifications on

the contents of the bidding documents
Tasks:
Determine if there is request for supplemental/bid bulletin.

Determine if there is need to issue (if no requests).
Issue supplemental/bid bulletin. Issue amendments to bidding
documents when necessary.
Post issuance in PhilGEPS, DOH/Procuring Entity Website.
Inform bidders who have submitted bids prior to issuance.

Issue Bid
Bulletins
STEP 6:
Receive and
Open Bids
STEP 7: Bid
Evaluation
Step5B: Issue Bid Bulletins

Requested
Procuring Entitys Initiative
Eligible bidders may file request for

clarifications on any bidding document
(1) in writing, (2) made at least 10 days
before deadline for bids
Procuring Entity at its own initiative may

issue supplemental/ bid bulletins to
clarify or modify provisions of the
bidding documents
Issued at least 7 days before deadline Issued 7days before the deadline for
for bids
bids
Posted in PhilGEPs, DOH Website, and Posted in PhilGEPs, DOH Website,
Procuring Entitys Website
Procuring Entitys Website
Issue Bid
Bulletins
STEP 6:
Receive and
Open Bids
STEP 7: Bid
Evaluation
STEP 6:
Receive and Open Bids
Step6: Receive and Open Bids

Period:
Completed in one (1) calendar day

[maximum of 75 days from the last day of
posting of the REI]
Participant/s:
BAC, BAC Secretariat, Observers, COA

Representative, Short listed Consultants
Requisites:
Approved shortlisted consultants

Pre-Bid Conference, when applicable
Bid Bulletins, when necessary
Purpose:
To receive and check the sufficiency or

completeness of the bid to undertake the
services submitted by the interested bidders.
Tasks:
Receive technical and financial envelopes

Open technical envelopes in public

Issue Bid
Bulletins
STEP 6:
Receive and
Open Bids
STEP 7: Bid
Evaluation
Submit four
copies of BID
Shortlist, PreBid
Conference,
Bid Bulletins

Issue Bid
Bulletins
BAC
acknowledge
receipt
BAC shall open

technical
proposal
f1st envelope
BAC shall
check
completeness
of documents
Rate pass/fail,
accordingly
1 original, 3 copies
1 bid=2 envelopes
STEP 6:
Receive and
Open Bids
STEP 7: Bid
Evaluation

What is a BID?
A Bid is a signed offer or proposal
to undertake a contract submitted by
a short listed consultant in response
to, and in consonance with, the
requirements stated in the bidding
documents.
Financial
Bid
BID
It is used interchangeably with

Proposal and Tender.
It has two components
Technical and Financial bid.
Issue Bid
Bulletins
Technical
Bid
the
STEP 6:
Receive and
Open Bids
STEP 7: Bid
Evaluation

What is a Bid Security?
A bid security is a guarantee that It must be submitted with every
the successful bidder shall:
bid.
a. Not default on its offer; and
Failure to enclose required bid

security shall automatically
b. Enter into contract with the
disqualify the bid.
procuring entity within 10 days
(except when longer period is
allowed) from receipt of the
Notice of Award, and furnish
performance security.
Issue Bid
Bulletins
STEP 6:
Receive and
Open Bids
STEP 7: Bid
Evaluation

Bidding Scenarios
Only one shortlisted
consultant submits bid
Bidding proceeds
Bid Modification
Allowed: before deadline
Withdrawal of bid
No forfeiture of security:
before deadline
No shortlisted bidder
submits a bid
No shortlisted
consultant passes
examination of bids
Issue Bid
Bulletins
STEP 6:
Receive and
Open Bids
BIDDING FAILURE
STEP 7: Bid
Evaluation
STEP 7:
Evaluation of Bids
Step7: Evaluation of Bids

Period:
Completed in not more than 21 days after

deadline for receipt of proposals
Participant/s:
BAC, TWG, BAC Secretariat, Observers,

COA Representative
Requisites:
Opening of the first envelope

Determination of evaluation method to be
used
Purpose:
To determine the Highest Rated Bid
Tasks:
Evaluate bids
Recommend HRB to HOPE for approval
Negotiate with approved HRB

Issue Bid
Bulletins
STEP 6:
Receive and
Open Bids
STEP 7: Bid
Evaluation
Open
envelopes

Issue Bid
Bulletins
Evaluate
Bids
STEP 6:
Receive and
Open Bids
Recommend
HRB to
HOPE
STEP 7: Bid
Evaluation
Negotiate
with HRB

Ways of Rating Bids
Individual Evaluation

Issue Bid
Bulletins
STEP 6:
Receive and
Open Bids
Collegial Evaluation
STEP 7: Bid
Evaluation

Modes of Evaluation
Quality-Based Evaluation
(QBE)
1. Complex or highly specialized
assignments difficult to precisely
define the TOR and the required
inputs from the consultants
2. Assignment can be carried out in
substantially different ways, such
that
the
proposals
are
not
comparable
Issue Bid
Bulletins
STEP 6:
Receive and
Open Bids
Quality-Cost-Based Evaluation
(QCBE)
In other cases, the QCBE

procedure shall apply.
STEP 7: Bid
Evaluation

Criteria for Evaluating Technical Proposals
HIGHRATED
TECHNICAL
PROPOSAL

Issue Bid
Bulletins
Plan/
Methodology
STEP 6:
Receive and
Open Bids
Experience/
Capability
STEP 7: Bid
Evaluation
Quality of
Personnel

QBE Procedure
A two-stage procedure shall be
adopted whereby each consultant
shall be required to submit his
technical and financial proposals
simultaneously in separate sealed
envelopes.
After receipt of bids, the technical
proposals shall first be opened and
evaluated. Only after the approval of
the Highest Rated Bidder (HRB)
shall the financial bid be opened.
Issue Bid
Bulletins
STEP 6:
Receive and
Open Bids
STEP 7: Bid
Evaluation

QCBE Procedure
The technical proposal together
with the financial proposal shall be
considered in the evaluation of
consultants.
The technical proposals shall be
evaluated first using the general
criteria. The financial proposals of
the consultants who meet the
minimum technical score shall then
be opened.

Issue Bid
Bulletins
STEP 6:
Receive and
Open Bids
STEP 7: Bid
Evaluation
STEP 8:
Conduct Post-Qualification
Step8: Post-Qualification
Period:
Completed in not more than 7 days from the determination of the

HRB
May be extended by HOPE, but in no case exceed 30 calendar
days
Participant/s:
BAC, TWG, BAC Secretariat, Consultants (ranked staring from

bidder with HRB)
Requisites:
Bids evaluated and ranked accordingly

HRB already determined
Purpose:
To determine whether or not the consultant with the HRB is

responsive to all the requirements and conditions for eligibility and
the bidding for contract
Tasks:
Require HRB to submit additional requirements

Conduct post-qualification (check)
Pre-pare post-qualification report
Declare HRRB and send notification

Issue Bid
Bulletins
STEP 6:
Receive and
Open Bids
STEP 7: Bid
Evaluation
Criteria for Post-Qualification
Legal Requirements
To verify, validate, and
ascertain
licenses,
certificates, permits, and
agreements submitted by
the bidder, and the fact
that it is not included in any
blacklist.

Issue Bid
Bulletins
Technical
Requirements
Financial
Requirements
To determine compliance
To verify, validate and
of the consulting services
ascertain the bid price
offered
with
the
proposal of the bidder .
requirements specified in
the Bidding Documents.
STEP 6:
Receive and
Open Bids
STEP 7: Bid
Evaluation
Declare HRRB
Send request
to HRB for
additional
requirements

Issue Bid
Bulletins
Verify
documents
and check
past
performance
STEP 6:
Receive and
Open Bids
Notify HRRB
of postqualification
Prepare Postqualification
report
STEP 7: Bid
Evaluation
Disqualified Bidders
1. A bidder that has been blacklisted by any
government agency or instrumentality.
2. Bidder or its employees is related within
the third civil degree of consanguinity or
affinity to officials or employees of the
procuring entity with direct access to
information that may affect bidding.
3. A bidder is found to have committed an act
that constitutes fraud or misrepresentation
or to have colluded with others for the bidding.
Issue Bid
Bulletins
STEP 6:
Receive and
Open Bids
STEP 7: Bid
Evaluation
2 or more
bids
HRB
HRRB
1 bid
submitted
SRB
SRRB

Issue Bid
Bulletins
STEP 6:
Receive and
Open Bids
STEP 7: Bid
Evaluation
Scenarios
HRB fails criteria
for post
qualification
No bidder postqualifies

Issue Bid
Bulletins
STEP 6:
Receive and
Open Bids
Post-qualification
done on 2nd HRB
BIDDING FAILURE
STEP 7: Bid
Evaluation
STEP 9:
Award Contract
Issue Notice of Award (NOA)
Step9: Award Contract, Issue NOA

Period:
Recommendation for award should be approved within 7

days from the date of receipt
Contract award should be made within bid validity period
Participant/s:
HOPE, BAC, Procurement Office, BAC Secretariat,

HRRB/SRRB Consultant, Observers, COA Representative
Requisites:
Post-qualified HRB has been declared HRRB/SRRB
Purpose:
To finally decide on awarding the contract to the most

qualified bidder, based on the prescribed criteria and
procurement rules, and inform bidder of such fact
Tasks:
Issue resolution to recommend award of contract

Approve/disapprove contract award
Determine compliance with additional requirements
Contract signing
STEP 9: Award
Contract, Issue
Notice of Award
STEP 10:
Contract
Signing and
Approval
STEP 11: Issue

Notice to
Proceed
Implementation

Contract
signing
Postqualified
HRB
declared as
HRRB
STEP 9: Award
Contract, Issue
Notice of Award
BAC
recommend
award of
contract
STEP 10:
Contract
Signing and
Approval
HOPE
approval of
contract
award
Compliance
with
requirements
STEP 11: Issue

Notice to
Proceed
Implementation

Contract Agreement
Bidding Documents
Winning bidders bid
CONTRACT
Performance Security
Credit line, if applicable
Notice of Award (NOA) of Contract
Other contract documents required
by existing laws and/or the
procuring entity.
STEP 9: Award
Contract, Issue
Notice of Award
STEP 10:
Contract
Signing and
Approval
STEP 11: Issue

Notice to
Proceed
Implementation
STEP 10:
Contract Signing and Approval
Step10: Contract Signing, Approval

Period:
Contract must be signed by the parties within 10

days from receipt by the winning bidder of the
NOA
Participant/s:
Procurement Office/End-user, HOPE/approving

authority, Winning bidder
Requisites:
Notice of Award has been issued to winning

bidder
Performance security and other requirements
Purpose:
To enter into an agreement with the HRRB

regarding the provision of the services
Tasks:
Parties prepare and sign the contract

Submit contract by appropriate authority
STEP 9: Award
Contract, Issue
Notice of Award
STEP 10:
Contract
Signing and
Approval
STEP 11: Issue

Notice to
Proceed
Implementation

Approval by
authority
Contract
Signing
Contract
preparation
NOA,
Procurement
Security and
other
Requirements
STEP 9: Award
Contract, Issue
Notice of Award
STEP 10:
Contract
Signing and
Approval
STEP 11: Issue

Notice to
Proceed
Implementation

Contract Signing Guidelines
The winning bidder and the Procuring Entity must enter
into a contract immediately after the former has submitted

the performance security and all other documentary
requirements.
The Chief Accountant or the Chief Budget Officer may
sign the contract as an instrumental witness thereto.

STEP 9: Award
Contract, Issue
Notice of Award
STEP 10:
Contract
Signing and
Approval
STEP 11: Issue

Notice to
Proceed
Implementation

The Procuring Entity signatory is encouraged to sign
within the same day as the signing of the bidder as there

are penalties against delaying, without justifiable cause,
the award of the contract.
STEP 9: Award
Contract, Issue
Notice of Award
STEP 10:
Contract
Signing and
Approval
STEP 11: Issue

Notice to
Proceed
Implementation

It would be best for the winning bidder and the HOPE, or
its appropriate signing authority, to sign/execute the

contract together provided that all contract documents
and requirements are complete so that both may
personally appear before a Notary Public.
STEP 9: Award
Contract, Issue
Notice of Award
STEP 10:
Contract
Signing and
Approval
STEP 11: Issue

Notice to
Proceed
Implementation

What is the Performance Security
It is a guarantee made by the winning bidder to warrant
faithful performance of its obligations under the contract in

accordance with the bidding documents.
Failure to post performance security disqualifies the
winning bidder.
STEP 9: Award
Contract, Issue
Notice of Award
STEP 10:
Contract
Signing and
Approval
STEP 11: Issue

Notice to
Proceed
Implementation
STEP 11:
Issue the Notice to Proceed
(NTP)
Step11: Issue Notice to Proceed

Period:
Within 3 days from the date of approval of

contract
Participant/s:
Procurement Office/End-user,
HOPE/approving authority, Winning bidder
Requisites:
Duly approved contract with winning bidder
Purpose:
To notify the HRRB that it may already

commence with the project
Tasks:
Issue the NTP to winning bidder

Post in PhilGEPs and Procuring Entitys
website
STEP 9: Award
Contract, Issue
Notice of Award
STEP 10:
Contract
Signing and
Approval
STEP 11: Issue

Notice to
Proceed
Implementation
Issue Notice
to Proceed
Post Notice
to Proceed
in PhilGEPs/
Website
Contract
Signed and
Approved
STEP 9: Award
Contract, Issue
Notice of Award
STEP 10:
Contract
Signing and
Approval
STEP 11: Issue

Notice to
Proceed
Implementation

Notice to Proceed
The NTP is a procurement document which signifies that
the procuring entity and the awarded bidder have already

undergone contract signing and the latter shall now be
obliged to perform its obligation based upon the terms
and conditions of the contract.
STEP 9: Award
Contract, Issue
Notice of Award
STEP 10:
Contract
Signing and
Approval
STEP 11: Issue

Notice to
Proceed
Implementation

Issuance of the NTP
NTP shall be issued together with copies of the approved
contract to the successful bidder within 3 days from the

date of approval of the contract.
The contract effectivity date shall be provided in NTP. It
should nt be later than 7 days form NTP issuance.

BAC Secretariat, shall post a copy of the NTP and the
signed contract within 15 days from the issuance of the

NTP.
STEP 9: Award
Contract, Issue
Notice of Award
STEP 10:
Contract
Signing and
Approval
STEP 11: Issue

Notice to
Proceed
Implementation
END OF PROCUREMENT
PROCESS.
START OF
IMPLEMENTATION.
STEP 9: Award
Contract, Issue
Notice of Award
STEP 10:
Contract Signing
and Approval
STEP 11: Issue

Notice to Proceed
Implementation
ACTIVITY 1:
Scenario:
DOH RO No. XOXO occupies a small office space of about 100
sqms. The office is located in an old building, in an alley behind
the town hall. Save for its empoyees, other people hardly ever
pass by much less enter the building.
Taking this into consideration the BAC decided that it would be

useless to post the REI for its procurement of consultants to
conduct training for local midwives (competitive bidding). The
BAC simply posted the REI in the PhilGEPS and in its official
website for a period of 7 days.
Is the BAC correct?
DISCUSSION 1:
Suggested Answer: No the BAC is in correct.
The posting of the REI in the premises of procuring entity
is a mandatory requirement under the law. The same is

true for the posting of the REI in the PhilGEPS.
As regards posting of the REI in the website of the
procuring entity, this is only required when the procuring

entity has a website.
ACTIVITY 2:
Scenario:
DOH RO No. XOXO has determined that it does not have
the in-house capacity to provide counselling trainings to

its local reproductive health workers.
After conducting procurement through Competitive
Bidding, the contract was eventually awarded to Aruga
Inc. for 5 M pesos.
One of the participating bidders, Tipidity, questioned the
award claiming that the contract should have been
awarded to it since its bid only amounted to 3.8 M pesos.
ACTIVITY 2:
Should the contract have been awarded to Tipidity?
Is it really not possible, in a regular procurement process,
that the winning bidder is not the one which submitted the
lowest bid?
Discuss among your group.
DISCUSSION 2:
It could be the case that the lowest bidder submitted an
inferior proposal to that of one which has a higher bid.

The LOWEST BID is not automatically the WINNING BID.
It should be noted that in procurement of consulting
services, there is leeway for the procuring entity to rate

consultants not only based on the cost but also on the
quality of their proposals.
Thus, the mode of evaluation of bids should be taken into
consideration as it could be QBE or QCBE.

Competitive Bidding: Learning Objective/S

Uploaded by

Document Information

Original Title

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

Competitive Bidding: Learning Objective/S

Uploaded by

Copyright:

Available Formats

COMPETITIVE

and qualified parties.

unless circumstances require the use of other

award of contract should not exceed three (3) months, or

STEP 3: Short List

STEP 6: Receive and

STEP 7: Conduct Bid

STEP 9: Award the

STEP 10: Sign and

STEP 11: Issue

Step1: Advertise/Post REI

After the conduct of pre-procurement

REI approved by the BAC.

To increase number of prospective bidders

Posting of the REI in the Procuring Entity's

Step1: Advertise/Post REI

Step1: Advertise/Post REI

Seven (7) calendar

Procuring Entity may ensure

Step2: Submit Eligibility Requirements

Eligibility envelopes shall be submitted on or

BAC, TWG, Secretariat, Prospective bidders,

REI must have already been posted and/or

To determine the eligibility of prospective

Receive eligibility envelopes and issue

Step2: Submit Eligibility Requirements

Step2: Submit Eligibility Requirements

discretionary pass/fail criteria,

Open Eligilbility envelopes

Read and examine contents publicly

Classify bidders: Eligible/Ineligible

Mark envelopes accordingly

Issue Notice of Eligibility/Ineligibility

Step3: Shortlist Eligible Consultants

Within twenty (20) calendar days from

Eligibility of consultants should already be

To determine the most qualified consultants

Rate eligible consultants based on criteria.

Step3: Shortlist Eligible Consultants

Step3: Shortlist Eligible Consultants

whose contracts are similar in

Draw Short list from Eligible

Recommend Short List to

The entire process

Approve Short list

Step3: Shortlist Eligible Consultants

2. Qualification of personnel who may

3. Current workload relative to capacity.

Step4: Issue Bidding Documents

From determination of the shortlist up to

BAC/ BAC Secretariat

Approved shortlist of consultants

To provide prospective bidders

Receipt of fees for Bidding Documents

Step4: Issue Bidding Documents

the Prospective Bidders a copy of the bidding

Step4: Issue Bidding Documents

time the REI is first advertised/ posted until the deadline

determination of the short list until the deadline for the

Step5: Conduct Pre-Bid Conference/

STEP 5: PreBid Conference/

Step5A: Conduct Pre-Bid Conference

(1) The pre-bid conference must be held at least twelve (12)