TOPIC 3 :

OCCUPATIONAL
SAFETY AND HEALTH
MANAGEMENT

COURSE CONTENT
3.1 UNDERSTAND THE CONCEPTS OF
SAFETY & HEALTH MANAGEMENT
3.2 UNDERSTAND THE ESTABLISHMENT
OF SAFETY AND HEALTH
COMMITTEE
3.3 UNDERSTAND THE ROLES OF THE
MANAGEMENT
3.4 UNDERSTAND THE SAFETY
TRAINING
SAFETY & HEALTH COMMITTEE

TOPIC 3.1
CONCEPTS OF
SAFETY & HEALTH
MANAGEMENT

 A Safety and Health Management

System can be defined as the means
by which an organisation controls risk
through the management process.
The BSI define a OH&S management system as part
of the overall management system that facilities the
management of the OH&S risks associated with the
business of the organisation. This includes the
organisational structure, planning activities,
responsibilities, practices, procedures, processes and
resources for developing and achieving, reviewing and
maintaining the organisations OH&S policy.
SAFETY & HEALTH COMMITTEE

 Health and safety objectives are a major

part of a management system and are
defined as the goals in terms of H&S
performance that an organisation sets
itself to achieve and should be quantified
wherever practicable.
OH&S Objectives should be set annually.

SAFETY & HEALTH COMMITTEE

Examples of types of an OH&S objective include:

The introduction of additional features into the
OH&S management system (e.g. permit to work
systems for specific tasks, strategic OH&S safety
training for supervisors etc.)

The improvement of existing features, or the

constancy of their application across the organisation
(e.g. accident reporting, communication of standard
procedures etc.).
The elimination or the reduction in frequency of
particular undesired incidents (e.g. reduce accidents
by 20%, remove all hazardous material etc.)

SAFETY & HEALTH COMMITTEE

TOPIC 3.2
SAFETY & HEALTH
COMMITTEE

DO WE REALLY
NEED A
SAFETY & HEALTH
COMMITTEE ?

SAFETY & HEALTH COMMITTEE

YES !
SAFETY & HEALTH
A great concern to company
A greater concern to the employees

SO .Employees should share in the work

of ACCIDENT PREVENTION.

SAFETY & HEALTH COMMITTEE

WHY SAFETY & HEALTH

COMMITTEE ESSENTIAL ?
Management give their best effort to correct
unsafe condition/practices but employees in
a good position to observe the HAZARDS
An important source of help would be
overlooked if employee Safety & Health
committee were not included in the
organisation

SAFETY & HEALTH COMMITTEE

Objectives of OSHA 1994

to secure the safety, health and welfare of persons at work
against risks out of the activities at work;
to protect person at a place of work other than persons at
work against risks out of the activities at work;

to promote an occupational environment for persons at

work which is adapted to their physiological and
psychological needs
to provide the means to be progressively replaced by a
system of regulations and approved industry codes.. to
maintain or improve the standards of safety and health.

SAFETY & HEALTH COMMITTEE

OSHA 1994
Spirit of OSHA 1994
Self Regulation
Workers Cooperation & Consultation
All economic activities except shipping and
armed forces
Guiding principles
Responsibilities for OSH lies with those WHO
CREATE THE RISK
and those WHO
WORK WITH THE RISK
Concept of so far as is REASONABLE/
PRACTICABLE

SAFETY & HEALTH COMMITTEE

Every employer shall establish a Safety &

Health Committee (SHC) at the place of work
in accordance with this section if : 40 or more persons employed at the place
of work or
The Director General directs the
establishment of such a committee at the
place of work
SAFETY & HEALTH COMMITTEE

OBJECTIVES OF SHC
To fulfil the requirement of OSHA 1994
To promote consultation and cooperation

between management and workers in

upgrading safety & health at work
To provide a two-way communication
channel or dissemination of information on
safety & health issues
To enhance interest and motivation of all
groups of management and workers at place
of work in safety & health.
SAFETY & HEALTH COMMITTEE

CHAIRMAN

SECRETARY

MANAGEMENT
REPRESENTATIVES

WORKERS
REPRESENTATIVES

MANAGEMENT
REPRESENTATIVES

WORKERS
REPRESENTATIVES

SAFETY & HEALTH COMMITTEE

(cont)
Chairman :
Employer or his authorised manager
Secretary :
Safety & Health Officer
Management Representatives:
Manager/Director/Supervisors

Workers Representatives:
From section or process
SAFETY & HEALTH COMMITTEE

Appointment
Chairman
Employer or Authorised Manager shall be
chairman.

Secretary
Person employed as Safety & Health
Officer
If no SHO, chairman may appoint another
person
or SHC may appoint by ballots ( sulit ) from
members.
SAFETY & HEALTH COMMITTEE

Appointment
Management Representatives :
Appointed by Employer
Min 2 persons ( < 100 employees )
Min 4 persons ( > 100 employees )

Workers Representatives :

Selected by workers
Appointed by employer
Min 2 persons ( < 100 employees )
Min 4 persons ( > 100 employees )

SAFETY & HEALTH COMMITTEE

Appointment
Employees Representatives

Nominated from employees

If number exceeded the vacancies. ballot
If no representatives, employer shall appoint
Shall represent various section of work place
Any vacancy shall be replaced in the same manner
as the previous member.
Do not penalise workers who absent due to their
duties as SHC members

SAFETY & HEALTH COMMITTEE

Removal of Committee member

Fail to attend 3 consecutive meetings
Unsound mind
Bankrupt
No longer employed (employee rep)
Convicted on a charge of:
Fraud, dishonesty or moral turpitude
offence under law relating to OSH
Other criminal offence
Incapable to carry duty as member

SAFETY & HEALTH COMMITTEE

Part III ( OSHA 1994 )

Assist in development of Safety & Health rules
and safe system of work
Review the effectiveness of Safety & Health
Programmes
To investigate any safety & health matter brought
to attention of employer.
Review Safety & Health policies and recommend
to employer for revision of such policies.
SAFETY & HEALTH COMMITTEE

 Assist in development of rules and systems

Assist in development and review of safety

& health programmes

Perform analysis of incident trends and

statistics
Review and recommend amendments to

safety & health policies.

SAFETY & HEALTH COMMITTEE

 Perform inspections at work place and

recommend
measures

preventive

and

Perform

corrective

immediate investigation of
accidents, near-miss accident, dangerous
occurrence, occupational poisoning or
occupational diseases occurred at workplace.

SAFETY & HEALTH COMMITTEE

 Investigates complaints of unsafe or

unhealthy practices and report to employer
with recommendations for corrective
actions.
Assists in the development of promotional
and education programmes
Discusses reports and matters from the
safety officer, enforcement officer, etc
Advises the employer on safety and health
matters
SAFETY & HEALTH COMMITTEE

INSPECTION OF WORKPLACE
Inspect at least once in every three months
Discuss the observation of the members
during inspection
Record the details of such circumstances in
a report kept for such purpose
Make recommendations to the employer on
the remedial measures to be taken on any
matter.
Record the recommendations in the report

SAFETY & HEALTH COMMITTEE

Investigation into any accident

(According to SHC Regulation)
To inspect the place of work as soon as it is safe
to do so.
SHO shall furnish the chairman of committee
with a report of his findings.
Chairman shall as soon as practicable (ASAP)
convene a meeting of the committee to discuss
the report.
If no SHO, employer or authorised manager shall
inform the chairman or the secretary.
SAFETY & HEALTH COMMITTEE

Investigating an accident
Chairman/secretary shall ASAP after the
committee has inspected the place of work
convene a meeting to investigate into such
incident.

In the meeting, the committee shall discuss the

cause of accident. And make recommendations
to the employer to prevent the reoccurrence of
such incident

SAFETY & HEALTH COMMITTEE

Investigating an accident
SHO or Chairman ( if no SHO ) shall furnish the
employer or his authorised manager on the
recommendations.
Employer or authorised manager shall ASAP
discuss the report or recommendations with
SHO or Chairman.
SHO or Chairman shall record the decision of
the employer or his authorised manager

SAFETY & HEALTH COMMITTEE

Investigating an accident
Employer or authorised manager shall
direct any person employed to take
such action..

Employer shall keep a copy of the report

for a minimum period of SEVEN years.

SAFETY & HEALTH COMMITTEE

 Formulate own meeting procedures and terms of

references
Frequency of meetings:

Depends on nature of risk at workplace

At least once a month for high risk workplace
Once in three month for other workplaces
More frequent meetings during initial period of formation.

In the event of an accident or any other situations

which calls for immediate attentions, meeting should
be held immediately.

SAFETY & HEALTH COMMITTEE

Agenda and minutes :

Early notice in writing and circulation of agenda
attached.
Only matters pertaining to Safety & Health to be
discussed.
Minutes circulated soon, not later than two weeks
after meeting

SAFETY & HEALTH COMMITTEE

Meeting Facilities :
EMPLOYER SHOULD :
Provide suitable meeting room at the place of work.
Permit member to attend meeting during working
hours.

SAFETY & HEALTH COMMITTEE

 Quorum
Half of total number of members

Non member may attend

May invite any person to discuss pertaining to
OSH matters or related to any accident occurred in
the plant.

SAFETY & HEALTH COMMITTEE

 Safety and Health matters only

Strictly for Safety & Health matters in workplace .

Minutes
Copy of every meeting shall be furnished to every
member and the employer within TWO WEEKS
after the meeting.

SAFETY & HEALTH COMMITTEE

Minutes
Shall be kept at place of work for minimum period
of SEVEN years.
The employer should furnished the DOSH with a
copy of minutes if required.

SAFETY & HEALTH COMMITTEE

TRAINING & INFORMATION

Employer to ensure
Committee members have basic understanding and
knowledge on the function of the committee.
Provide training to the committee member.
Availability of an
information for SHC

adequate

document

Act & Legislation

Code of Practices
Technical Informations
Operational Information etc

SAFETY & HEALTH COMMITTEE

&

EMPLOYER SHOULD NOT :

Disclose any information which
prejudicial to national security.

would

be

Disclosure of information which contravene with

any law
Disclose individual matters unless consented to its
disclosure
Provide any information other than for Safety &
Health or welfare at work.
Any information obtained by the employer for legal
matters.
SAFETY & HEALTH COMMITTEE

PENALTY
Any person who contravene
any of the provision of these regulation
shall be guilty of an offence and shall
be liable to a fine not exceeding
FIVE THOUSAND RINGGIT
or imprisonment for a term not
exceeding SIX MONTHS or
to BOTH

SAFETY & HEALTH COMMITTEE

STRUCTURE OF COMMITEE
Joint management-worker
workplace

committee

at

Company may form other committee to

supplement work of joint committee such as :
Management committee to oversee work of joint
committee or subcommittee (permanent or adhoc)
Must have clear communication channel between
joint committee and other committee.

SAFETY & HEALTH COMMITTEE

IN SUMMARY
ENSURING EFFECTIVE COMMITEE
Basic knowledge and interest of members

On going training and education of members

Availability of relevant information to members
Regularity and frequency of meetings

Fast decision making and follow-up action

Wide publicity of committee activities
Recognition of members
Leadership of chairman
Stick to safety and health only
SAFETY & HEALTH COMMITTEE

TOPIC 3.3
ROLES OF THE
MANAGEMENT

 There are a number of strategies that can be used by organizations to

ensure a healthy and safe workplace and ensure compliance with legal
requirements.
For Example :
Design
Safe and healthy systems of work

Exhibit

Strong management commitment

Inspect

Workplace for health and safety problems

Establish

Procedures and controls for dealing with health and

safety issues

Develop

Training programs

Set up

Health and safety committees

Monitor

Safety policies

Draw up

Action plan and checklist

SAFETY & HEALTH COMMITTEE

This is a statement of the principles governing decisionmaking. They can only be changed by the
Management and are mandatory.
Procedure Describes the functional steps used to implement
policies. Examples are those used by Safety & Health
to promote adherence to management policy and are
mandatory.
Guidelines Describe specific aspects of working to the
requirements of procedures where extended explanation
is required and provided by Safety and Health. They
contain recommended methods and statements with the
objective of achieving certain standards or outcomes.

Policy

SAFETY & HEALTH COMMITTEE

These documents can provide both procedural

instructions and guidance on a specific subject. They
are intended to describe a generic approach (e.g.
Contractor Safety Handbook) and may describe
activities which are routinely carried out as part of the
normal functioning of the area (e.g. Laboratory or
Workshop manuals).
This is a summary of the appropriate Safety and Health
Safety
Managem policies, procedures and guidelines which govern all
aspects of task planning. It provides a framework within
ent
which tasks or activities can occur.
Job Safety The area supervisor ensures that all task planning
accords with a Safety Management Plan detailing
applicable Safety and Health Policies, Procedures and
Guidelines (including Handbooks and Manuals).

Safety
Handbook
s and
Manuals

SAFETY & HEALTH COMMITTEE

Enforcement the safety procedure

The action plan must be implemented in a
way that is compatible with professional rules
and practices as well as with existing
procedures.
Follow-up the safety management system
The effectiveness of the system implemented
must be checked and follow-up, and if a new
risk or hazard factor is identified there must
be a response. Audits must be
systematically carried out and analysed in
order to select corrective actions.
SAFETY & HEALTH COMMITTEE

TOPIC 3.4
SAFETY & HEALTH
TRAINING

DO WE NEED A
SAFETY & HEALTH
TRAINING ?

**Companies are legally responsible for providing the

safety training mandated for their industry by OSHA. **
SAFETY & HEALTH T R A I N I N G

WHY SAFETY TRAINING

IMPORTANT ?
Safety training is the key element in the
prevention of work-related injuries, illnesses
and death.
When properly trained on safety procedures,
employees will
understand the importance of workplace safety,
know how prevent an incident in the workplace by
following workplace safety procedures,
learn how to respond quickly if presented with a
dangerous situation.
SAFETY & HEALTH TRA IN IN G

 Different work environments require

different types and levels of safety training.

For example :
eye safety and heat stress training is pertinent to
construction and other outdoor workers,
first aid training is important for all work
environments.
Other types of safety training courses include
workplace violence, respiratory protection, safety
awareness, electrical safety and etc.
SAFETY & HEALTH T R A I N I N G

Back Safety
Bloodborne Pathogens
Construction Safety
Crane Safety
DOT & Trucking
Driving Safety
Electrical Safety
Emergency Planning
EPA
Ergonomics
Eye Safety
Fall Protection
Fire Extinguisher Use
Fire Prevention
First Aid
Food Service Safety
Forklift Safety
Hand & Finger Safety
Hand & Power Tools
HazCom
HazMat

HAZWOPER
Healthcare
Hearing Protection
Heat Stress
Hotels / Hospitality
Housekeeping
Industrial Safety
Kitchen Safety
Laboratory Safety
Ladder Safety
Lead Safety
Lockout / Tagout
Machine Guarding
Maintenance Safety
MSDS
Office Safety
Off The Job Safety
PPE
Recordkeeping
Respiratory Safety
Retail Safety

Safety Awareness
Safety Orientation
Scaffolding Safety
School & School Bus
Safety
Shop Safety
Solid Waste
Specific Chemicals
& Gases
Supervisor Safety
Trenching & Shoring
Utilities & Public
Works
Warehouse Safety
Welding Safety
Workplace Violence
Workzone Safety

SAFETY & HEALTH T R A I N I N G

Any question..????

Prepared By : ERBZ