Oracle Payroll

Prepared By Ashok Pattnayak

Content:

Day-1
Set up Compensation and Benefits.
Define a Payroll.
Write basic Oracle Fast Formula.
Set up People and their Assignments.

Day-2
Managing Payroll Process.
Process corrections to a Payroll.
Manage Post Payroll Run Processes.
Conclusion.

Setup Compensation

Uses elements to represent all types of earnings,

deductions and benefits.
Links element to any number of combinations such as
organization, job, position, grade, payroll, location,
employee category.
Create Payroll.
Creates Salary basis.
Links salary basis to an employee.
Salary structure of an employee is captured.
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Payroll Design Methodology

There are fundamental setup steps within Total Compensation
Elements Setup for Payroll. They link together to create
effective payroll definitions.
Elements

Formulas

Design
Methodology

Element Links

Balances
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Three Steps to setup an element

Element
Definition

Define the information to hold

Define how to validate entries
Define how to process entries

Element
Link

Define who is eligible for the element

Define costing
Define how to validate entries

Element
Entry

Put the element on record for all

employees who should receive it
Automatic or manual entry
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Window To Define Elements

Element Link

Employee Eligibility Rules

A link defines the eligibility of a specific element. For example,

people who hold a certain job or belong to a specific location or
organization may be eligible for a certain element. This eligibility
is then active when entering element entries at the employee
level.
Each element has a classification such as Earnings, Voluntary
Deductions or information that determines its particular use.

Element Link

Balances
Show the positive or negative accumulation of
particular values over period of time.
These are generated by payroll runs and hold pay
values or other related values such as time periods
and number of employees.
Oracle Payroll balances are in two categories:
Startup Balances:

Put in place by localization teams.

These are mainly legislative, i.e. they reflect the tax legislation of the
country where your enterprise is located.

Accumulate over standard periods of time such as a payroll period, a

quarter or a year.

User-Defined Balances:

Defined to meet your particular additional requirements.

Defining a balance includes defining its feeds and dimensions.

User Defined Balances

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Payroll Definitions
For HR and payroll installations, the definition of a payroll is
necessary if elements (compensation and benefits) will be used.
A payroll is required to give a set of employees salaries with a
single frequency.
Can define as many payrolls as required to meet the pay

policies of the company.

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Window to Create Payroll

Salary Basis

A salary basis establishes the duration for which a salary is

quoted, for example, hourly, monthly or annually.

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Window To Salary Basis

Fast Formula

Use to calculate element pay values and run results during

payroll processing.

Oracle Fast Formula is a simple way to write formulas using

English words and Basic Mathematical Functions.

Formula takes input from the window and database.

Formulas can return values and messages

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Write Fast Formula

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Formula Link To Element

Employee and their Assignment

Create Employee
Create Employee Assignment

Setup Employee

Employee Assignment

Element Entry Values

Payroll Life Cycle

Quick Pay
Starters/Leavers

Preparing & initiating a Payroll Run

Running the Costing

and Transfer to Oracle
General Ledger

Viewing Payroll
Process Results

Managing other
Payroll Processes

Processing corrections
to Run Results

Managing Post-Run
Processes

Quick Pay
Starters/Leavers

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Payroll Run Process

QuickPay:-

Enables you to carry out payroll processing for individual employees. You

can use QuickPay to pay employees who are leaving and who require payment
in mid period of payroll.
If an employee asks what their net pay will be this month, you can run QuickPay to find the
answer, then roll it back to remove all results from the database.

Run payroll for set of employees:-

Enables you to carry out payroll

processing for individual employees.

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Single Employee Payroll ProcessQuickPay

Batch Employee Payroll Process

View Payroll Process

View Payroll Results(Run)

View Payroll Results(Quickpay)

S.O.E. of Employee

Corrections in Payroll
Sometimes it is necessary to make corrections to payroll runs.
After running a payroll and viewing the results, you can make corrections,
adjustments and changes when the payroll process require this,
By using of process like :
Retry:

Use to correct a payroll run before post-processing has occurred.

Reversal :

Use to correct a payroll run when post-processing has already occurred.

Rollbacks : Use to correct a payroll run without keeping any record of the original run.
You can roll back :

An entire Payroll run

An employee assignment
An assignment set within a payroll run.

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Request for Correction of Payroll

Managing Post Run Processes

Once you have run the Payroll Process and you are satisfied
with the results, you want to distribute payments to
employees.
Then you can run the various processes required to complete
the payroll process:

Prepayment process

Payment Methods(BACS, Check Writer, Cash)

Costing

Transfer To GL

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Prepayments:

The PrePayments Process enables you to allocate employee

payments between the payment methods that has defined.

View Payroll Process Results

Prepayment Status

BACs Process:

Use the BACS to make direct deposit payments to your

employees.

Prepayment Status after BACS

BACS Result

Costing:

Recording the costs of an assignment for accounting and reporting

purposes.

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Costing Result

Transfer To GL:

Costed payroll data needs to posted in general ledger.

Conclusion
This presentation covered topic:
Compensations and benefits.
Setup of payroll process.
Correction process.
Post payroll process.

Question And Answers

Thank You