Vessel Clearance

ARTA
Please let us know how we have served you

By doing any of the following:
Accomplish our Feedback Form available in
the Nasipit Baseport, Port
Terminal Offices
of Butuan and Masao and simply drop in the
Suggestion Box at the lobby and in our Action
Center.
Send your Feedback through our email
address: pmo_nasipit@yahoo.com or call us at
085-3425352/ 085-3426451
Talk to our Officer of the Day.
If you are not satisfied with our service, your

written/ verbal complaints shall immediately be
attended to by the Officer of the Day at the
Public Assistance and Complaints Desk.
Thank you for helping us continuously improve
our services.
LIST OF NASIPIT BASEPORT FRONTLINE SERVICES

-Allocation of Berthing Spaces and the Services of Docking Needs of Commercial Vessels
both Foreign and Domestic
-Granting on Entry Clearance to all Commercial Vessels both Foreign and Domestic
-Grating of Exit Clearance to all Commercial Vessels both Foreign and Domestic
-Withdrawal of Dangerous Goods
-Procedure in Withdrawal of Rolling Cargo
-Procedure in Withdrawal of General Cargo
-Assessment of Stuffing/Stripping Fee and Storage Fee
-Documentation, Processing, Approval for Loading of General Cargoes
-Documentation, Processing, Approval for Loading of Regulated Cargoes
-Documentation, Processing, Approval for Loading of Rolling Cargoes
-Documentation, Processing, Approval for Loading of Dangerous Cargoes
-Issuance of Official Receipts and RORO Terminal Fee Tickets (RRTF)
1 SERVICE TITLE:
Allocation of Berthing Spaces and the Service of Docking Needs

of Commercial Vessels both Foreign and Domestic
OFFICE ADDRESS:
Philippine Ports Authority

Port Management Office of Nasipit
Talisay, Nasipit, Agusan del Norte
SERVICE DESCRIPTION:
Documentation & Application for Berthing Permit and the Grant of Entry and Exit
Clearance to Vessels
WHO MUST AVAIL OF THE SERVICE:
Shipping Lines and/or Agent who are intending to call their vessels at the Port of
Nasipit
REQUIREMENTS:
* Vessels Registration (for maiden voyage)

* Vessel information Sheet/Statistical Supplement
* Application for Berth/Anchorage
SCHEDULE OF AVAILABILITY OF THE SERVICE:
FEES:
24 Hours/7days a week
Dockage (for Foreign Vessels)

Usage Fee (for Domestic Vessels)
Port Dues (for Foreign Vessels)
Share On Line Handling (Mooring & Unmooring)
Share On Pilotage
HOW TO AVAIL OF THE SERVICE:

STEP
APPLICANT/CUSTOMER
OFFICE/SECTION ACTIVITY
DURATION OF
ACTIVITY
PERSON/S IN CHARGE
FORMS
Proceed to Marine Services

Section/Clearing Officer and
submit all the necessary
documents, files a Notice of
Arrival and fills up the
Application for Berth/
Anchorage form and request for
berth/anchorage allocation
Marine Services Section/

Clearing Officer on duty
examines the completeness of
the documents; informs the
required fees and likewise
refers to berthing plan
otherwise conducts meeting
with all stakeholders if
berthing areas congested.
10 minutes
Rene B. Leyson
Joseph John F.
Piencenaves
Armando R. Balbutin
Antonio J. Vallecera
Iraida P. Melgo
Notice of
Arrival
and
Applicati
on for
Berth
Allocates berthing/anchorage
areas and grant Berthing
Permit
Receives copies of Application

for Berth/Anchorage and the
corresponding berth allocation
* Form is available FREE OF CHARGE
5 minutes
Rene B. Leyson
Applicati
on for
Berth/
Anchora
ge
Clearing Officers on Duty
Applicati
on for
Berth/
Anchora
ge
FEES
All Fees
and / or
Charge
s are
paid
prior or
upon
departu
re of
the
vessel
2 Granting of Entry Clearance to all Commercial Vessels both Foreign and Domestic
Documentation & Application for Berthing Permit and the Grant of Entry and
Exit
REQUIREMENT:
* Inward Manifest
* Bills of Lading/Import Clearance
STEP
APPLICANT/CUSTOMER
OFFICE/SECTION
ACTIVITY
DURATION
OF
ACTIVITY
PERSON/S IN
CHARGE
FORMS
Rene B. Leyson
Joseph John F.
Piencenaves
Armando R. Balbutin
Iraida P. Melgo
Notice of
Arrival and
Application
for Berth

documents
Marine Services
Section/Clearing Officer on
duty examines the
completeness of the
documents, informs the
required fees
10
minutes
Request for the computation

of all charges against the
vessel including stevedoring
and other port charges
Computes Anchorage
Fees/Dockage/Port
Dues/Usage and other
charges against the vessel
5 minutes
Clearing Officer on Duty
System
generated
POIs or
computatio
n of port
charges
Receives the draft of the

computation
Stamps the Roll Book with

Entered if vessel is
domestic
2 minutes
Clearing Officers on
Duty
Draft
computatio
n
FEES
All port
charges
are
paid
prior or
upon
clearan
ce of
the
vessel
2 Granting of Exit Clearance to all Commercial Vessels both Foreign and Domestic
Documentation & Application for Berthing Permit and the Grant of Entry and Exit
REQUIREMENT:
* Outward Manifest
* Bills of Lading/Import Clearance
* Roll Book
FEES:
Dockage (for Foreign Vessels)
GRT x Dollar rate x .039 x no. of days in the port
Usage Fee (for Domestic Vessels) GRT x .80 x no. of days in the port
Port Dues (for Foreign Vessels) GRT x dollar rate x .081
Share on Line Handling (Mooring & Unmooring), please see CHO Matrix
Share on Pilotage, please see Pilotage Matrix

STEP
APPLICANT/CUSTOMER
DURATION
OF
ACTIVITY
PERSON/S IN CHARGE
FOR
MS

documents
Marine Services
Section/Clearing Officer on duty
examines the completeness of
the documents, and reminds
the required fees and issues
Port Operation Invoices
10
minutes
Rene B. Leyson
Joseph John F.
Piencenaves
Armando R. Balbutin
Iraida P. Melgo
VIS
POI
Pays the required fees per

computation/POIs received
Receives Port Operations

Invoices and issues
corresponding Official
Receipts
10
minutes
Cashier/Collection
Representative on Duty
POI
O/I
Present the Official Receipt of

all port charges paid and
request for the grant of exit
clearance
Examines the Official Receipt and

if in order and complete, grants
exit clearance by stamping
Clearance Granted on all
outward documents submitted and
Roll Book
5 minutes
Clearing Officers on
Duty
OR
FEES
Dockage &
Port Dues
and Usage
Fees is
dependent
on the GRT
of the
Vessel
times the
number of
days and is
system
generated
including
10%
governmen
t share on
pilotage
and line
handling
STEP
APPLICANT/CUSTOMER
DURATION
OF
ACTIVITY
PERSON/S IN
CHARGE
FORMS
FEES
I. ISSUANCE OF OFFICIAL RECEIPT CHARGES AGAINST VESSELS AND CHARGES AGAINST CARGOES & OTHER PORT
CHARGES
1
Proceed to Cashier/Collection
Representatives to pay port charges &
other revenues
Proceeds back to PSD-Clearing Officer
FS-Cashier/Collection Representative
a.Checks the accuracy of the POI/PCCS
presented by the customer
b.Receives and counts the payment
c.Issues OR and gives original copy of
the OR to the customer with the
corresponding POI
Presents the Official Receipts to PSDClearing Officer and stamps
PAID on the BL and POI/PCCS
1 minute
1 minute
1 minute
Roberto C. Amper
Iraida P. Melgo
Pilipinas P. Sibayan
Carlos M. Yamba
POI
OR
1 minute
I. ISSUANCE OF OFFICIAL RECEIPT CHARGES AGAINST VESSELS AND CHARGES AGAINST CARGOES & OTHER PORT
CHARGES
1
Secures Bill of Lading (BL) from

shipping lines
Shipping Lines
Proceeds to CHO-NIASSI and presents

BL, Drivers passenger ticket to CHO
Cargo Handling Operator (CHO)-NIASSI

verifies documents, issue CMCS with
remark RRTF
Proceeds to Cashier/Collection
Representatives and presents the
documents
PPA Cashier/Collection Representative

reviews the documents and issues &
fills up RRTF ticket according to type of
Vehicle then signs BL & retains copy of
BL & CMCS
Type of
Vehicle
Description
1
Motorcycle/Tricycle
2
Car, Minivan,
SUV,AUV,Owner Jeep,
PUJ not more than 16 pax
3
Light Delivery Truck, Van,
Pickup Truck
PUJ nor more than 16 pax
4
Stake truck, heavy delivery
Truck,
passenger/tourist bus,
2 minutes
Roberto C. Amper
Iraida P. Melgo
Pilipinas P. Sibayan
Carlos M. Yamba
65.00
129.00
258.00
516.00
1 SERVICE TITLE:
Withdrawal of Dangerous Goods
OFFICE ADDRESS:

Withdrawal of Dangerous Goods
All Legitimate Port Users
REQUIREMENTS:
1. Bill of Lading from port of loading

2. Dangerous Goods Handling Permit
3. Delivery Receipt
24 Hours a day/7days a week
FEES:
Wharfage Fee
Govt Share on Arrastre
(10%)
Govt. Share on
Stevedoring (10%)
Palletized
Non-Palletized
10 footer van
20 footer van
40 footer van
9.00 / cu.m.
9.00 / cu.m.
63.00 / unit
126.00 / unit
183.00 / unit
70.25 / Rev. Ton
90.20 / Rev. Ton.
35.60 / unit
71.25 / unit
142.35 / unit
14.95 / Rev. Ton
21.10/ Rev. Ton.
129.50 / unit
215.50 / unit
215. 50 / unit
STEP
APPLICANT/CUSTOMER
Dangerous goods
OFFICE/SECTION
ACTIVITY
DURATION
OF
ACTIVITY
PERSON/S IN
CHARGE
FORMS
Terminal Supervisor/Safety Officer

evaluates/examines submitted
documents
CHO Safety Officer

PPA Safety Officer
DG
Handling
Permit
Notifies PPA and CHO on the arrival

of the vessel & applies for DG
Handling Permit
Presents Bill of Lading/Import

Clearance to PPA Clearing Office for
assessment and payment of port
charges
TOO evaluates/examines the

documents, computes/assess port
charges, issue invoice and submits
same to PPA Cashier for collection
of corresponding port charges
Iraida P. Melgo
J.J. F. Piencenaves
Armando R. Balbutin
Pays the corresponding port charges

per issued invoice
PPA Cashier/Collection Rep. collects

corresponding port charges and
issues Official Receipt
Wregner B. Fortun
Troy B. Lumag
Hazel A. Alejandrino
Brando B. Bucayon
Port
Operations
Invoice
(POI)
Upon arrival of the vessel, presents

to CHO the DG Handling Permit &
pays the corresponding handling
charges
CHO-Scalers Section/Cashering
CHO Scaler/Billing Head
CMCS
Asks CHO Delivery Receipt
CHO Cargo Checkers Section
Submits copy of CHO OR and DR for

reassessment/verification
PPA-PSD Clearing Unit
CHO Checker
3 minutes
Receives/forwards port operations

invoice to cashier pays all port
charges
Wregner B. Fortun
Troy B. Lumag
Brando B. Bucayon
Retrieves Bill of Lading/Delivery

Receipt and attach documents after
port charges paid
Clears/signs/stamps Bill of Lading
Submits a copy of DR at exit gate
PPD/PPA-hired security guards
Iraida P. Melgo
J.J. F. Piencenaves
Armando R. Balbutin
3 minutes
Iraida P. Melgo
J.J. F. Piencenaves
Armando R. Balbutin
All available PPD
personnel//PPA-hired security
FEES
2 Procedure in Withdrawal of Rolling Cargo

Withdrawal of Rolling Cargoes

1. Vehicle (CHO assited)
2. RRTS Roll-On/Roll-Off Transport System (self-propelled)
REQUIREMENT:
1. Bill of Lading
2. Certificate of Registration
3. Official Receipt
FEES:
1. Vehicle (CHO assisted)

a. Wharfage Fee (plus VAT)
b. Government Share on Arrastre (10%) (plus VAT)
9.00 / cu. m.
c. Government Share on Stevedoring(10%) (plus VAT)
70/85 / Rev. Ton
2. RRTS Roll-On/Roll-Off Transport System (self-propelled)
21.10 / Rev. ton
a. Terminal Fee Cash Ticket

STEP
APPLICANT/CUSTOMER
DURATION OF ACTIVITY
PERSON/S IN
CHARGE
FORMS
Claims B/L from Port of Origin (ROLLING Cargo)
CHO-NIASSI
10 minutes
CHO Checker
Pays the required fees per computation/POIs

received
Receives Port Operations Invoices and

issues corresponding Official Receipts
15 minutes
CHO Scaler/Billing
Head/Cashier
CMCS
CHO assisted-Proceeds to PPA Clearing Unit

with the required documents (B/L CMCS,
Arrastre, Billing)
Clearing Officer checks the actual volume

of cargo. Computes port charges
3 minutes
Iraida P. Melgo
J.J. F. Piencenaves
Armando R. Balbutin
PCCS
Receives/forwards port operations invoice to

Cashier and pays all port charges
Issues POI
Wregner B. Fortun
Troy B. Lumag
Brando B. Bucayon
POI
Retrieves B/Lading/Delivery Receipt & attach

documents after port charges are paid
Clears/signs/stamps Delivery Receipt
PPD/PPA hired security contractor
3 minutes
Iraida P. Melgo
J.J. F. Piencenaves
Armando R. Balbutin
All available PPD
personnel/PPA-hired security
guards on duty
FEES
Please
refer to
above
Fees
3 Procedure in Withdrawal of General Cargo

Withdrawal of Rolling Cargoes

1. Break bulk Cargoes
2. Bulk Cargoes
REQUIREMENT:

2. Delivery Receipt
FEES:
a. Wharfage Fee
b. Government Share on Arrastre (10%)
c. Government Share on stevedoring (10%)

STEP
APPLICANT/CUSTOMER
Claims B/L from Port of Origin (ROLLING

Cargo)
CHO-NIASSI
Asks for the actual cargo measurement

and computation
CHO-Scaling Section
Pays arrastre charges to CHO
4
5
DURATION OF ACTIVITY
PERSON/S IN
CHARGE
FORMS
FEES
CHO Checker
CHO Scaler/Billing
Head/Cashier
CMCS
CHO-NIASSI Official Receipt
CHO Cashier
PCCS
Asks for CHO Delivery Receipt
CHO Cargo Checker Section
CHO Cashier
Submits copy of CHO OR and DR for

reassessment/verification
PPA-PSD Clearing Unit
Receives/forwards port operations invoice

to Cashier and pays all port charges
Issues POI
Retrieves B/Lading/Delivery Receipt &

attach documents after port charges are
paid
Clears/signs/stamps Delivery Receipt
PPD/PPA hired security contractor
3 minutes
10 minutes
3 minutes
Iraida P. Melgo
J.J. F. Piencenaves
Armando R. Balbutin
Wregner B. Fortun
Troy B. Lumag
Brando B. Bucayon
Iraida P. Melgo
J.J. F. Piencenaves
Armando R. Balbutin
All available PPD

personnel/PPA-hired
security guards on duty
Please refer
to Fees
Matrix
SERVICE TITLE:
Assessment of Stuffing/Stripping Fee Storage
Fee
Collection of Additional Port Charges

1. Stuffing Fee
2. Stripping Fee
3. Storage Fee
REQUIREMENTS:

2. Delivery Receipt
FEES:
1.Stuffing Fee (plus 12%
VAT)
2.Stripping Fee (plus
12% VAT)
3.Storage Fee (plus 12%
VAT)
General
Cargo
10 footer van
20 footer van
40 footer van
10.00 / pallet
30.00 / unit
50.00 / unit
100.00 / unit
--
30.00 / unit
50.00 / unit
100.00 /unit
5.65 /Rev. Ton/day
63.45 / day
180.50 /day
360.95 / day

STE
P
APPLICANT/CUSTOMER
General Cargo
Presents documents at PPA
Office:
a.Outbound Cargo-Bill of Lading
b.Inbound Cargo-Bill of
Lading/Delivery
c.Storage Fee-Bill of Lading
and/or Delivery Receipt/CMCS
Receives/forwards port
operations invoice to cashier
and pays all port charges
DURATION OF
ACTIVITY
Clearing Officer assesses stuffing

fee
Clearing Officer assesses
stripping fee
10
minutes
1 minute
Clearing Officer presents overdue

cargo report and/or date of cargo
stored/discharged from the
vessel and computes/assesses
storage charges
Encoders issues POI
3
minutes
PERSON/S IN CHARGE
Rene B. Leyson
Joseph John F.
Piencenaves
Armando R. Balbutin
Iraida P. Melgo
Wregner B. Fortun
Troy B. Lumag
Brando B. Bucayon
Retrieves Bill of
Lading/attached documents
after port charges are paid
Clears/signs/stamps Bill of
Lading/Delivery Receipt
3
minutes
Iraida P. Melgo
J.J. F. Piencenaves
Armando R. Balbutin
1.
CHO allocates
manpower/equipment for cargo
loading to vessel. Checker
checks B/L and all corresponding
port charges has been paid
PPD/PPA-hired security contractor
15
minutes
CHO with supervision

by PPA TOO
2.
(inbound):
- submits a copy of
Delivery
Receipt (DR) at the exit
gate
CMCS
POI
10
minutes
FEES
Please refer
to Fees
Matrix
For stuffing/storage fee

(outbound):
- proceeds to CHO for
cargo
loading
For stripping/storage fee
FORMS
All available PPD

personnel/PPA-hired
security guards on duty
1 SERVICE TITLE:
Documentation, Processing, Approval for Loading of General
Cargoes
OFFICE ADDRESS:

Loading of General Cargoes

1. Breakbulk Cargoes
2. Bulk Cargoes
All Legitimate Port Users
REQUIREMENTS:
* Bill of Lading
24 Hours a day/7days a week
FEES:
Wharfage Fee
(Plus 12% VAT)
Palletized
Non-Palletized
10 footer container van
P9.00 / cu.m.
P9.00 / cu.m.
P63.00 / cu.m.
P126.00 / cu.m.
P189.00 / cu.m.
Govt Share on Arrastre (10%)

(Plus 12% VAT)
General Cargoes
Iron/Steel
P70.25 / Rev. Ton

P90.20 / Rev. Ton
P35.60 / Unit
P71.25 / Unit
P142.35 / Unit
P130.70 / Met. Ton

P175.45 / Met. Ton
P35.60 / Unit
P71.25 / Unit
P142.35 / Unit
Govt Share on Stevedoring(10%)

(Plus 12% VAT)
General Cargoes
/
Iron/Steel
P1.495
2.11
12.95
21.55
P1.495
2.11
-

STE
P
APPLICANT/CUSTOMER
DURATION OF
ACTIVITY
PERSON/S IN CHARGE
FORMS
General Cargo
Brings the cargo and secure Bill
of Lading from Shipping
Company
Shipping Lines
10
minutes
Booking Clerk
B/L
Proceeds to PPA and secures

CE/WP at Clearing Unit
Clearing Officer issues CE/WP

after bill of lading/vehicle access
slip is presented and allocates
storage area
10
minutes
Iraida P. Melgo
J.J. F. Piencenaves
Armando R. Balbutin
Proceeds to CHO; secures CMCS

and pays arrastre/stevedoring
share
Billing/scalling section
15
minutes
Arrastre scaler/billing
Head/cashier
CMCS
Proceeds to PPA clearing unit

with the required documents.
(Bill of Lading/CMCS/arrastre
billing)
Clearing Officer checks the actual

volume of cargo. Computes port
charges
5
minutes
Iraida P. Melgo
J.J. F. Piencenaves
Armando R. Balbutin
B/L
CMCS
Wregner B. Fortun
Troy B. Lumag
Brando B. Bucayon
POI
Issues Port Operation Invoice

Receives/forwards port
operation invoice to cashier and
pays all port charges
5
Retrieves Bill of
Lading/attached documents
after port charges are paid
3
minutes
Iraida P. Melgo
J.J. F. Piencenaves
Armando R. Balbutin
B/L
OR
Proceeds to CHO for cargo loading
CHO allocates manpower/equipment

for cargo loading of to vessel.
Checker checks B/L and all
corresponding port charges has been
paid
15
minutes
CHO with supervision by

PPA T.O.O.
B/L
PPA OR
CHO OR
FEES
Fees
shall be
paid
upon
withdraw
al/
Loading
of cargo.
Or
charged
to
revolving
fund.
2 SERVICE TITLE:
Documentation, Processing, Approval for Loading of Regulated Cargoes
Loading of General Cargoes

A. Forest/Planted Specie Products
1. Logs
2. Lumber
3. Plywood/Veneer/Lawanit
4. Rattan/Binding Materials
B. Others
1. Coco Lumber
2. Sand and Gravel
3. Mineral Ore
REQUIREMENTS:
1. Bill of Lading
2. Attachments
A. Forest/Planted Specie Products
DENR Clearances:
a. CTO Certificate of Timber Origin
b. CLO Certificate of Lumber Origin
c. Permit of Transport (form origin to destination)
B. Other
a. Philippine Coconut Authority Clearance
b. Barangay Clearance for Sand and Gravel
c. DENR Permit to Transport
FEES:
Gen. Cargo (Lumber)
Plywood/Veneer/Lawanit
Wharfage Fee (Plus 12% VAT)
Govt Share on Arrastre (10%) (Plus 12%

VAT)
Govt Share on Stevedoring(10%)

(Plus 12% VAT)
P9.00 / cu.m.
P9.00 / cu.m.
P63.00 / cu.m.
P126.00 / cu.m.
P189.00 / cu.m.
P123.80 / 1000 bdft.

P74.35 / Rev. Ton
P35.60 / Unit
P71.25 / Unit
P142.35 / Unit
P31.20 / 1000 bdft.

14.95 / Rev. Ton
12.95 / Unit
21.55 / Unit
21.55 / Unit
STEP
APPLICANT/CUSTOMER
Regulated Cargoes
Secures DENR clearances (CTO,
CLO, PTT,), PCA Permit (Coco
Lumber), Barangay Clearance
(sand & gravel)
Brings the cargo and secures Bill

of Lading from Shipping Company
DURATION OF
ACTIVITY
DENR / PCA / Barangay Hall
PERSON/S IN CHARGE
FORMS
DENR/PCA personnel/
Punong Barangay
CTO/CLU
PTT/PCA
Permit
Brgy.
Clearance
Shipping Lines
10
minutes
Booking Clerk

CE/WP at clearing unit
Clearing officer issues CE/WP after

bill of Lading/vehicle access slip is
presented and allocates storage area
10
minutes
Iraida P. Melgo
J.J. F. Piencenaves
Armando R. Balbutin
CMCS

share
Billing/Scalling section
15
minutes
Arrastre scaler/ Billing

Head/ Cashier
B/L
CMCS
Proceeds to PPA clearing unit with

required documents (Bill of
Lading/CMCS/arrastre billing)
Clearing officer checks the actual

charges
5
minutes
Iraida P. Melgo
J.J. F. Piencenaves
Armando R. Balbutin
B/L
CMCS
Wregner B. Fortun
Troy B. Lumag
Brando B. Bucayon
POI
Receives/forwards port operation

invoice to cashier and pays all port
charges
10
minutes
Retrieves Bill of Lading/attached

documents after port charges are
paid
3
minutes
Iraida P. Melgo
J.J. F. Piencenaves
Armando R. Balbutin
B/L
OR
Accomplishes Loading Advice Form

and present same to TS
Cargo Control and Clearing Unit
5 minutes
Mateo P. Villones
Loading Advice
B/L; OR;
CTO/COC
Proceeds to CHO for cargo Loading
CHO allocates manpower/equipment for

cargo loading of to vessel. Checker
checks B/L and all corresponding port
charges has been paid
15
minutes
CHO with supervision by PPA

T.O.O.
FEES
Fees
shall
be paid
upon
withdr
awal/
Loadin
g of
cargo.
Or
charge
d to
revolvi
ng
fund.
3 SERVICE TITLE:
Documentation, Processing, Approval for loading of
Cargoes
Loading of Rolling Cargoes

1. Vehicles (CHO assisted)
2. RRTS Roll-On-/Roll-Off Transport System (self-propelled)
REQUIREMENTS:
1. Bill of Lading
2. Certificate of Registration
3. Official Receipt
FEES:
CHO assisted
Wharfage Fee
(Plus 12 % VAT)
P9.00 / cu.m.
Self-propelled
(RRTS)
Govt Share on Arrastre (10%)
(Plus 12% VAT)

P70.85
/ Rev. Ton
Govt Share on Stevedoring

(10%)
(Plus 12% VAT)
P21.10 / Rev. Ton
Type 1
Type 2
Type3
Type 4
Motorcyle, Tricycle,
Scooter
Car, Mini Van, SUV,

AUV, Owner Jeep, PUJ,
(up to 16 pax)
Light Delivery Van,

Pick-up
Truck, PUJ
(more than 16 pax)
Stake Truck, Heavy Delivery Truck,

Passenger/Tourist Bus, Prime Mover,
Tractor Head
(with or without trailer/chasis)
P65.00
P129.00
P258.00
P516.00

STE
P
APPLICANT/CUSTOMER
DURATION OF
ACTIVITY
Shipping Lines
PERSON/S IN CHARGE
FORMS
Booking Clerk
LTO
OR
CR
Rolling Cargo
Secures Bill of Lading from
Shipping Company after
presentation of OR/CR

CE/WP at Clearing Unit
Clearing Officer issues CE/WP after

bill of lading/vehicle access slip is
presented and allocates storage
area
10
minutes
Iraida P. Melgo
J.J. F. Piencenaves
Armando R. Balbutin
B/L
CEWP

share
Billing/scalling section
15
minutes
Arrastre scaler/billing
Head/cashier
CMCS
Proceeds to PPA clearing unit

with the required documents.
(Bill of Lading/CMCS/arrastre
billing)
Clearing Officer checks the actual

charges
5 minutes
Iraida P. Melgo
J.J. F. Piencenaves
Armando R. Balbutin
B/L
CMCS
Wregner B. Fortun
Troy B. Lumag
Brando B. Bucayon
POI
3 minutes
Iraida P. Melgo
J.J. F. Piencenaves
Armando R. Balbutin
B/L
OR
15
minutes

PPA T.O.O.
B/L
PPA OR
CHO OR

invoice to cashier and pays all
port charges
5

documents after port charges
are paid
Proceeds to CHO for cargo loading
CHO allocates manpower/equipment

for cargo loading of to vessel. Checker
checks B/L and all corresponding port
charges has been paid
FEES
Fees
shall be
paid
upon
withdra
wal/
Loading
of
cargo.
Or
charged
to
revolvin
g fund.
4 Documentation, Processing, Approval for Loading of Dangerous Goods

Dangerous Goods Handling Process/Procedure
REQUIREMENT:
1. Bill of Lading
2. Dangerous Goods Handling Permit from PCG

STEP
APPLICANT/CUSTOMER
OFFICE/SECTION
ACTIVITY
DURATION
OF
ACTIVITY
(Dangerous Cargoes)
Properly packages cargo and
applies for DG Handling Permit
w/the Coast Guard, PPA and
other govt agencies and
notifies CHO and pays the
corresponding permit fees
TS and/or Safety Officer

evaluate application for DG
Handling Permit and approve if
so warrant
Secures booking/Bill of
Lading/Export Dec. and present
same to PPA for payment of
corresponding port charges and
applies CEWP
Process and computes port

charges, issues invoice and
forward to PPA cashier for
payment by shipper/shipping
after which allocates stacking
space and issues CEWP
15 minutes
Presents CEWP to Gate Guard

for entry of cargo to the port
premises
Gate Guard examines/verifies,

log CEWP together with the DG
Handling Permit and allow
entry of dangerous cargoes
10 minutes
PERSON/S IN
CHARGE
FORMS
Wharf supervisor
prepares VOC and have it
signed by
Shipping/Shipper and
attested by PPA
representative
VOC
B/L
CEWP
CMCS
POI
OR
CHO receives DG and
stack same at the
allocated area
CEWP
B/L
FEES
All port
charges
are
paid
prior or
upon
clearan
ce of
the
vessel

STE
P
APPLICANT/CUSTOMER
Presents Bill of Lading/Export

Dec. to CHO for measurement of
cargo and assessment of A/S. Pay
corresponding A/S and secures
O.R.
Applies for Loading

Clearance/Permit w/PPA office
and present Bill of Lading/Export
Dec.
DURATION OF
ACTIVITY
PERSON/S IN CHARGE
FORMS
15
minutes
CHO scaler/billing
head/cashier
B/L
CMCS
CHO checker with the

supervision by PPA TOO
B/L
CMCS
Wregner B. Fortun
Troy B. Lumag
Brando B. Bucayon
POI
Present CMCS for reassessment of

port charges and if no accrued
storage charges, issues Loading
Clearance/Permit

invoice to cashier and pays all
port charges
10
minutes

documents after port charges are
paid
3
minutes
Iraida P. Melgo
J.J. F. Piencenaves
Armando R. Balbutin
B/L
OR
Proceeds to CHO for cargo

loading
CHO allocates
manpower/equipment for cargo
loading of to vessel. Checker
checks B/L and all corresponding
port charges has been paid
15
minutes

PPA T.O.O.
B/L
PPA OR
CHO OR
FEES
Fees shall
be paid
upon
withdrawa
l/
Loading of
cargo. Or
charged
to
revolving
fund.
5 SERVICE TITLE:
Issuance of Official Receipt and RORO Terminal Fee Tickets (RRTF)
All Port Charges and other revenues assessed by Operations, Engineering, Port
Police, Acting BDMO are collected by the Cashier/Collection Representative and
corresponding Official Receipt/RoRo Terminal Fee Tickets are issued to
acknowledge receipt thereof.
All Port customers such as Shippers/consigness, Vessel Representative, Shipping/

Liner Representatives, Service Providers, Passengers, Lessees, Ship Chandler,
Businessmen & other port customers
REQUIREMENTS:
a. Port Operations Invoice or

b. Port Charges Computation Sheets
c. Bill of Lading (for RoRo Vehicles-RRTF)
d. Authority to Withhold from the BIR (for customers who are new withholding
agents)
e. BIR Form 2307 (for customers who Withhold 2% tax)
FEES:
a. Charges against Vessel Usage Fees, Lay Up Fees, Port Dues, Dockage
Berthing,
b. Charges against Cargoes Wharfage, Storage , Government Share, Share on
Arrastre/Stevedoring Income, Portrage, Pilotage Fees
c. Other Port Charges Rentals, Stuffing, Stripping, Permit Fee, Watering &
Electric Consumption, Mooring/Unmooring, etc.
d. RORO Terminal Fee Tickets for RORO Vehicles
LIST OF MASAO PORT TERMINAL FRONTLINE

-Processing of Permits
-Notice of Arrival (NOA)
-Application for Berth/Anchorage (ABA)
-Vessel Entrance
-Application for Exit Clearance
-Cargo Stackpilling
-Cargo Entry (Cargo Loading)
-Cargo Withdrawal (Incoming Cargo)
-Issuance of Official Receipts and Cash Tickets
1 SERVICE TITLE:
Processing of Permits
OFFICE ADDRESS:

Terminal Management Office of Masao
Port Area, Brgy, Lumbucan, Butuan City
Tel. No. 342-6451 / 343-0138
A permit be secured from the Authority before a vessel can undertake either or
the following:
a. Watering
b. Bunkering
c. Repair works, such as welding, chipping, painting, etc.
d. Loading/unloading of dangerous cargo
Vessel Representative, Shipping Lines, Consignees, Shippers, etc.
REQUIREMENTS:
Duly accomplished Permit Form
Monday to Friday, 8:00 A.M. to 5:00 P.M.
FEES:
Permit Fee
STE
P
APPLICANT/CUSTOMER
OFFICE/SECTION
ACTIVITY
DURATION
OF
ACTIVITY
PERSON/S IN
CHARGE
FORM
S
3 minutes
Luisito C. Cassion
Gaye Lauress C. Jamero
Permit
Proceed to TMO Office and

submits duly accomplished
Permit Form in duplicate
TOO prepares assessment:

If form is not properly filledup TOO to assist customer
how to fill it up
Proceeds to cashier with the

Port Charges Computation
Sheet
Cashier receives payment

and issues Official Receipt
Goes back to TOO with Official

Receipt
Fills up portion indicating

Official Receipt Number, date
and amount paid and returns
to customer for approval by
the Terminal Manager
3 minutes
Luisito C. Cassion
Proceeds to Terminal Manager
Approves/signs permit
1 minute
Luisito C. Cassion
Goes back to TOO with

approved Permit
Takes note of TMs action.

Gives customer one copy
and retains the other copy
for future reference
1 minute
Luisito C. Cassion
Roberto C. Amper
FEES
33.60
2 NOTICE OF ARRIVAL (NOA) Shall be filed 48 hours before ETA of Vessel

NOA is intended to inform the Authority that a vessel is arriving. Vessels

particular, purpose of call other information are stated
in the NOA to serve as
guide for PPA personnel in berth allocation and other actions to be taken.
REQUIREMENT:
Duly accomplished NOA Form
STE
P
1
APPLICANT/CUSTOMER
Proceeds to TMO Office and

submits Notice of Arrival in
duplicate
OFFICE/SECTION
ACTIVITY
DURATION
OF
ACTIVITY
PERSON/S IN
CHARGE
FORM
S
FEES
TOO receives NOA and

checks to see to it that all
necessary data needed is
stated in the NOA
3 minutes
Luisito C. Cassion
NOA
NONE
If customer does not have a

copy of the form, TOO to
provide and assist customer
how to fill it up properly
If in order, stamps
Received, retain 1 copy &
give to customer the other
copy
Luisito C. Cassion
Forwards NOA to Terminal

Manager for info.
Luisito C. Cassion
Takes note of the NOA and

returns copy to TOO for filling
and for future reference
3 Application for Berth/Anchorage (ABA) shall be filed 36 hours before ETA of

Vessel
call, ETA,
This application if filed by agent/owner of vessel (indicating therein the purpose of
last & next port of calls, voyage origin and destination, cargoes to be loaded or
discharged)
to serve as guide for PPA personnel in decision making as to
berth allocation and other
matters in port and harbour operation to
ensure fast turn around time of vessel efficient
cargo handling operation and
safety of port facilities.
STEP
APPLICANT/CUSTOMER
REQUIREMENT:
DURATION FormPERSON/S IN CHARGE

OFFICE/SECTION
ACTIVITY Application
Duly accomplished
OF
ACTIVITY

1
Proceed to TMO Office and submits

Application for Berth/Anchorage in
duplicate
TOO receives copy and reviews

Application for Berth/Anchorage to
make sure that is properly
accomplished. Returns application
to customer for approval by the
Terminal Manager
3 minutes
Luisito C. Cassion
The Terminal Manager acts on the

Application indicating berth
allocation, takes note of ETA, ETD,
draft, special cargo handling
equipment needed or other
arrangements, if any.
5 minutes
Clearing Officer on Duty
Goes back to TOO
Returns 1 copy to customer and

retains the other copy. Takes note of
the schedule and other details
stated in the approved Application
and files same for future reference
1 minute
Luisito C. Cassion
FORMS
FEES
ABA
NONE
4 Vessel Entrance
enables
All vessels be it foreign or domestic must apply for Entrance at the office of PPA, This
PPA to monitor vessel traffic and a basis for determining port charges
Vessel Clearing Officer, Vessel or Shipping Lines Representative
REQUIREMENTS:
Departure
Vessels Roll Book, Inward Manifest, Bills of Lading, Vessels Crew list, Masters Oath of Safe
STEP
1
APPLICANT/CUSTOMER
VCO proceeds to TMO and
submits:
OFFICE/SECTION
ACTIVITY
DURATION
OF
ACTIVITY
PERSON/S IN
CHARGE
FORMS
Receives/checks documents
submitted by customer, if in
order, customer to fill up VIS
5 minutes
Luisito C. Cassion
Stamps Vessels Roll Book (Dom)

Entered indicating date & time
of arrival and initials
3 minutes
Luisito C. Cassion
Dom 3 Inward Coasting

Manifest
duly stamped from
P/Origin
MOSD
Crew List
B/L if loaded with cargo
For 3 Inward Foreign Manifest
duly signed by Vessel
Master
Crew List
Vessel Stat. Supplement
Fills up VIS
Temporary files these

documents to be retrieved upon
FEES
5 Application for Exit Clearance

Granting of Exit Clearance to vessels is a tool of PPA to ensure that all fees due to PPA are collected
Vessels Representative
REQUIREMENTS:
Departure
STEP
1
APPLICANT/CUSTOMER
submits:
DURATION OF
ACTIVITY
PERSON/S IN
CHARGE
FORMS
5 minutes
Luisito C. Cassion
Gaye Lauress C.
Jamero
3 minutes
Luisito C. Cassion
Gaye Lauress C.
Jamero
Dom 3 Inward Coasting

Manifest
duly stamped from
P/Origin
MOSD
Crew List
B/L if loaded with
cargo
duly signed by Vessel
Master
Crew List
Stamps Vessels Roll Book
(Dom) Entered indicating
* Form is available FREE OF CHARGEdate & time of arrival and
initials
Fills up VIS
FEES
6 Cargo Stack pilling

To ensure that only cargoes that are properly documented are allowed entry into the port for
stack pilling prior to loading to vessel
Shipping Lines, Shippers
REQUIREMENTS:
Bill of Lading, Loading/Unloading Advice for regulated cargoes
FEES:
Charges Against Cargo (Wharfage, Arrastre & Stevedoring Government Share)
STEP
APPLICANT/CUSTOMER
OFFICE/SECTION
ACTIVITY
DURATION
OF
ACTIVITY
PERSON/S IN
CHARGE
FORMS
FEES
5 minutes
Luisito C. Cassion
See
attached
schedule
Presents to TOO Bill of Lading and

other supporting documents of
cargo for stack pilling
Verifies documents and if found in

order, issues Cargo
Entry/Withdrawal Permit (CEWP)
Presents CEWP to PPA TMO Gate

Guard upon entry
Collects original CEWP and checks

cargo, if in order allows entry and
directs shippers to designated
area for stack pilling
PPA Gate Guard
Cargo stackpiled awaits loading

to vessel
Goes back to TOO and returns

erroneous CEWP
If discrepancy as to actual cargo &

CEWP is noted by GG, returns
CEWP to shipper
Examines and corrects
discrepancy and returns CEWP to
shipper
Presents corrected CEWO to Gate

Guard
Receives corrected CEWP and

directs shipper to designated
stack pilling area
5 minutes
Luisito C. Cassion
PPA Gate Guard
7 Cargo Entry (Cargo Loading)

REQUIREMENTS:
FEES:
STE
P
APPLICANT/CUSTOMER
OFFICE/SECTION
ACTIVITY
DURATION
OF
ACTIVITY
PERSON/S IN
CHARGE
FORMS
Cargo Handling Operator

(CHO)
Shipper present B/L and other

supporting documents to CHO
Billing Clerk for assessment and
payment
Proceeds to PPA TOO and presents

all documents including LUA for
regulated cargoes
Examines documents & CHO OR

if in order, computes Port
Charges against cargo and 10%
Govt Share of CH charges
5 minutes
Luisito C. Cassion

erroneous CEWP
Receives payment & issues O.R.
5 minutes
Roberto C. Amper
Goes back to TOO with PPA O.R.
Checks O.R. then issues CEWP
5 minutes
Luisito C. Cassion
Proceeds to CHO Receiving Clerk

and presents CEWP & LUA if
loading regulated cargoes
If documents are in order and

complete, orders Cargo Loading
CHO
FEES
See
attached
schedule
8 Cargo Withdrawal (Incoming Cargo)

Cargo Withdrawal process is a system to be followed before cargoes can pass through the
exit gates to ensure that all fees due PPA has been paid and only legitimate owner can withdraw cargoes
Vessels Representative, Shipping Lines, Shippers etc.
REQUIREMENTS:
FEES:
STE
P
APPLICANT/CUSTOMER
OFFICE/SECTION
ACTIVITY
DURATION
OF
ACTIVITY
PERSON/S IN
CHARGE
FORMS

(CHO)

payment
Proceeds to PPA TOO and presents

all documents including LUA for
regulated cargoes

5 minutes
Luisito C. Cassion

erroneous CEWP
5 minutes
Roberto C. Amper
5 minutes
Luisito C. Cassion


CHO
FEES
See
attached
schedule
9 Issuance of Official Receipt and Cash Tickets

All Port Charges and other fees assessed by Operations, Engineering, Port Police and Acting BDMO
are collected by the Cashier/Special Collecting Officer and corresponding Official Receipts are
issued in acknowledgement thereof.
All Port customers such as Shippers/consignees, Vessel Representatives, Shipping/Liner

Representatives, Service Provider, Leasees, Ship Chandler, Businessmen and other port customers
REQUIREMENTS:
Port Charges Computation Sheets
FEES:
Anchorage
a. Charges Against Vessel Usage Fees, Lay Up Fees, Port Dues, Dockage-Berthing, Dockageb. Charges Against Cargoes Wharfage, Storage, Govt. Share on Arrastre/Stevedoring Income,
Pilotage Fees
STEP
APPLICANT/CUSTOMER
DURATION
OF
ACTIVITY
PERSON/S IN CHARGE
I. CHARGES AGAINST VESSELS AND CHARGES AGAINST CARGOES & OTHER PORT CHARGES
1
Proceed to Cashier/Special
Collecting Officer to pay port
charges and other revenues
Cashier/Special Collecting
Officer
a.Checks the accuracy of the
PCCS presented by the customer
1 minute
Roberto C. Amper
1 minute
a.Receives and counts the

payment
a.Issues Official Receipt and gives
original copy of the OR to the
customer with the corresponding
PCCS
1 minute
FORMS
FEES
LIST OF BUTUAN PORT TERMINAL FRONTLINE SERVICES

-Processing of Permits
-Notice of Arrival (NOA)
-Application for Berth/Anchorage (ABA)
-Vessel Entrance
-Application for Exit Clearance
-Cargo Stackpilling
-Cargo Entry (Cargo Loading)
-Cargo Withdrawal (Incoming Cargo)
-Issuance of Official Receipts and Cash Tickets
1 SERVICE TITLE:
Processing of Permits
OFFICE ADDRESS:

Terminal Management Office of Butuan
Port Area, Butuan City
Tel. No. 342-6451
the following:
A permit be secured from the Authority before a vessel can undertake either or
a. Watering
b. Bunkering
c. Repair works, such as welding, chipping, painting, etc.
d. Loading/unloading of dangerous cargo
REQUIREMENTS:
FEES:
Vessel Representative, Shipping Lines, Consignees, Shippers, etc.
Duly accomplished Permit Form
Permit Fee
STE
P
APPLICANT/CUSTOME
R
OFFICE/SECTION
ACTIVITY
DURATION
OF
ACTIVITY
PERSON/S IN
CHARGE
3 minutes
Lolita S. Santa
Juancho I. Talili
Proceed to TMO Office and

submits duly accomplished
Permit Form in duplicate
TOO prepares assessment:

If form is not properly filledup TOO to assist customer
how to fill it up
Proceeds to cashier with the

Port Charges Computation
Sheet

and issues Official Receipt

Official Receipt
Fills up portion indicating

Official Receipt Number,
date and amount paid and
returns to customer for
approval by the Terminal
Manager
3 minutes
Lolita S. Santa
Juancho I. Talili
Proceeds to Terminal
Manager
Approves/signs permit
1 minute
Juancho I. Talili

approved Permit
Takes note of TMs action.

Gives customer one copy
and retains the other copy
for future reference
1 minute
Lolita S. Santa
Juancho I. Talili
Roberto C. Amper
FORMS
FEES
33.60
2 NOTICE OF ARRIVAL (NOA) Shall be filed 48 hours before ETA of Vessel

in the NOA to serve as guide for PPA
NOA is intended to inform the Authority that a vessel is arriving. Vessels

particular, purpose of call other information are stated
personnel in berth allocation and other actions to be taken.
REQUIREMENT:
STE
P
1
APPLICANT/CUSTOME
R
Proceeds to TMO Office and

submits Notice of Arrival in
duplicate
Duly accomplished NOA Form
OFFICE/SECTION
ACTIVITY
DURATION
OF
ACTIVITY
PERSON/S IN
CHARGE
FORMS
FEES
TOO receives NOA and

checks to see to it that all
necessary data needed is
stated in the NOA
3 minutes
Lolita S. Santa
Juancho I. Talili
NOA
NONE
If customer does not have a

copy of the form, TOO to
provide and assist customer
how to fill it up properly
If in order, stamps
Received, retain 1 copy &
give to customer the other
copy
Forwards NOA to Terminal
Manager for info.
Takes note of the NOA and
returns copy to TOO for
filling and for future
reference
Mateo P. Villones
3 Application for Berth/Anchorage (ABA) shall be filed 36 hours before ETA of Vessel
purpose of call, ETA,
This application if filed by agent/owner of vessel (indicating therein the
last & next port of calls, voyage origin and destination, cargoes to be loaded or
discharged)
to serve as guide for PPA personnel in decision making as to
berth allocation and other
matters in port and harbour operation to
ensure fast turn around time of vessel efficient
cargo handling operation and
safety of port facilities.
REQUIREMENT:
HOW
OF THE SERVICE:
STEP TO AVAIL
APPLICANT/CUSTOMER
Duly accomplished Application Form

DURATION
OF
ACTIVITY
PERSON/S IN CHARGE
FORMS
FEES
ABA
Proceed to TMO Office and submits

Application for Berth/Anchorage in
duplicate
TOO receives copy and reviews

Application for Berth/Anchorage
to make sure that is properly
accomplished. Returns
application to customer for
approval by the Terminal
Manager
3 minutes
Lolita S. Santa
Juancho I. Talili
The Terminal Manager acts on the

Application indicating berth
allocation, takes note of ETA,
ETD, draft, special cargo handling
equipment needed or other
arrangements, if any.
5 minutes
Juancho I. Talili
Goes back to TOO
Returns 1 copy to customer and

retains the other copy. Takes note
of the schedule and other details
stated in the approved
Application and files same for
future reference
1 minute
Lolita S. Santa
Juancho I. Talili
4 Vessel Entrance
of PPA, This enables
All vessels be it foreign or domestic must apply for Entrance at the office
PPA to monitor vessel traffic and a basis for determining port charges
Vessel Clearing Officer, Vessel or Shipping Lines Representative
REQUIREMENTS:
Vessels Roll Book, Inward Manifest, Bills of Lading, Vessels Crew list,
Masters Oath of Safe Departure

STE
APPLICANT/CUSTOMER
P
1
VCO proceeds to TMO and submits:

Dom 3 Inward Coasting Manifest
duly stamped from P/Origin
MOSD
Crew List
duly signed by Vessel Master
Crew List
Fills up VIS
OFFICE/SECTION
ACTIVITY
DURATION
OF
ACTIVITY
PERSON/S IN
CHARGE
FORMS
5 minutes
Lolita S. Santa
Juancho I. Talili
Stamps Vessels Roll Book (Dom)

Entered indicating date & time
of arrival and initials
3 minutes
Lolita S. Santa
Juancho I. Talili
Temporary files these documents

to be retrieved upon application
for Exit Clearance
FEES
5 Application for Exit Clearance

Granting of Exit Clearance to vessels is a tool of PPA to ensure that all fees due to PPA are collected
Vessels Representative
REQUIREMENTS:
Departure
STE
P
1
APPLICANT/CUSTOMER
submits:
Dom 6 Outward Coasting
Manifest
duly signed by Master
MOSD from PCG
Crew List
For 10 Outward Foreign
Manifest duly
signed by Master and
BOC
Proceeds to Cashier with the

PCCS to pay
Goes back to TOO
* Form is available FREE OF
OFFICE/SECTION
ACTIVITY
DURATION
OF
ACTIVITY
PERSON/S IN
CHARGE
FORMS
FEES
Receives OCM/OFM and

retrieves ICM/IFM on file,
checks VIS computes Port
Dues (PCCS)
5 minutes
Lolita S. Santa
Juancho I. Talili
See
attache
d
schedul
e
Receives payment and issues

O.R.
3 minutes
Roberto C. Amper
5 minutes
Lolita S. Santa
Juancho I. Talili
Verifies O.R., stamps

OCM/OFM and VRB Clearance
Granted for domestic vessel
and Port Charges Paid for
CHARGE
foreign vessel
6 Cargo Stack pilling

stack pilling prior to loading
to vessel
REQUIREMENTS:
FEES:

STEP
APPLICANT/CUSTOMER
DURATION
OF
ACTIVITY
PERSON/S IN CHARGE
FORMS
FEES
Presents to TOO Bill of Lading and

other supporting documents of
cargo for stack pilling
Verifies documents and if found

in order, issues Cargo
Entry/Withdrawal Permit (CEWP)
5 minutes
Lolita S. Santa
Juancho I. Talili
See
attached
schedule
Presents CEWP to PPA TMO Gate

Guard upon entry
Collects original CEWP and

checks cargo, if in order allows
entry and directs shippers to
designated area for stack pilling
PPA Gate Guard
Cargo stackpiled awaits

loading to vessel
3

erroneous CEWP
If discrepancy as to actual cargo

& CEWP is noted by GG, returns
CEWP to shipper
Examines and corrects
discrepancy and returns CEWP to
shipper
Presents corrected CEWO to Gate

Guard
Receives corrected CEWP and

directs shipper to designated
stack pilling area
5 minutes
Lolita S. Santa
Juancho I. Talili
PPA Gate Guard
7 Cargo Entry (Cargo Loading)

REQUIREMENTS:
FEES:
STE
P
APPLICANT/CUSTOMER
OFFICE/SECTION
ACTIVITY
DURATION
OF
ACTIVITY
PERSON/S IN
CHARGE
FORMS

(CHO)

payment
Proceeds to PPA TOO and

presents all documents including
LUA for regulated cargoes
Examines documents & CHO

OR if in order, computes Port
5 minutes
Lolita S. Santa
Juancho I. Talili

erroneous CEWP
5 minutes
Roberto C. Amper
5 minutes
Lolita S. Santa
Juancho I. Talili


CHO
FEES
See
attache
d
schedul
e
8 Cargo Withdrawal (Incoming Cargo)

gates
Cargo Withdrawal process is a system to be followed before cargoes can pass through the exit
to ensure that all fees
due PPA has been paid and only legitimate owner can withdraw cargoes
Vessels Representative, Shipping Lines, Shippers etc.
REQUIREMENTS:
FEES:
STE
P
APPLICANT/CUSTOMER
OFFICE/SECTION
ACTIVITY
DURATION
OF
ACTIVITY
PERSON/S IN
CHARGE
FORMS

(CHO)

payment
Proceeds to PPA TOO and

presents all documents including
LUA for regulated cargoes

5 minutes
Lolita S. Santa
Juancho I. Talili

erroneous CEWP
5 minutes
Roberto C. Amper
5 minutes
Lolita S. Santa
Juancho I. Talili


CHO
PPA Gate Guard
FEES
See
attached
schedule
9 Issuance of Official Receipt and Cash Tickets

are collected
acknowledgement
All Port Charges and other fees assessed by Operations, Engineering, Port Police and Acting BDMO
by the Cashier/Special Collecting Officer and corresponding Official Receipts are issued in
thereof.

Representatives,
All Port customers such as Shippers/consignees, Vessel Representatives, Shipping/Liner

Service Provider,
Leasees, Ship Chandler, Businessmen and other port customers
REQUIREMENTS:
Port Charges Computation Sheets
FEES:
Anchorage
a. Charges Against Vessel Usage Fees, Lay Up Fees, Port Dues, Dockage-Berthing, Dockage-
STEP
APPLICANT/CUSTOMER
Pilotage Fees
b. Charges
Against Cargoes
Wharfage,
Storage,
Govt. Share
on Arrastre/Stevedoring
Income,
DURATION
OFFICE/SECTION
ACTIVITY
PERSON/S
IN CHARGE
FORMS
FEES
OF
ACTIVITY

1
Proceed to Cashier/Special
Collecting Officer to pay port
charges and other revenues
Cashier/Special Collecting
Officer
1 minute
Roberto C. Amper
1 minute
a.Receives and counts the

payment
a.Issues Official Receipt and
gives original copy of the OR to
the customer with the
corresponding PCCS
1 minute
STE
P
APPLICANT/CUSTOMER
OFFICE/SECTION
ACTIVITY
DURATION
OF
ACTIVITY
PERSON/S IN
CHARGE
FORMS
FEES
22.40
1
Secures amount of fees from

concerned personnel
Finance Section/other concerned

sections
Certification on any official records,
ex. Certification of No Outstanding
Accounts
Administrative Services Section
Copy fee for every page/sheet of official
records or documents:
a.Computer print-out-Minimum charge for
1 or 1st page for every additional page
b.Electro/Xerox copy-Minimum charge for
1 or 1st page for every additional page
c.Customers own document per copy
Port Services Division
a.Badminton Court-hourly rate Location
of Court/No. of hours used
b.Tennis Court hourly rate
Morning/Afternoon/No. of hours used
Evening/No. of hours used
Proceeds to Clearing Officer for

PCCS
Port Services Division

-Clearing Officer prepares
computation/PCCS
Proceeds to Cashier/Special
Collecting Officer to pay fees
Cashier/Special Collecting Officer

b.Receives and counts the
payment
c.Issues O.R.s and gives original
copy to the customer with
corresponding PCCS
0.5 minutes
Elnora C. Aquino
1 minute
Caroline A. Blacano
6.75
5.60
6.75
3.40
2.00
0.5 minute
44.80
22.40
67.20
1 minute
Lolita S. Santa
Juancho I. Talili
1 minute
Roberto C. Amper
1 minute
1 minute
LIST OF PORT POLICE DIVISION FRONTLINE SERVICES

-Processing Annual Vehicle Pass (Cargo) and Annual Vehicle Pass (NonCargo)
-Processing Annual Pedestrian Pass
-Processing of Permit to Operate Private Security Agency
-Agency Complaints and Incidents Inside the Port
1 SERVICE TITLE:
Processing Annual Vehicle Pass (Cargo) and Annual Vehicle Pass (Non-
OFFICE ADDRESS:
Cargo)
Terminal Management Office of Nasipit

Port Police Division
Processing/Availment of Annual Vehicle Pass (Stickers) pursuant to Port District OfficeNorthern Mindanao Access Control Regulations
WHO MUST AVAIL OF THE SERVICE: All legitimate Port Users of the Port of Nasipit
REQUIREMENTS:
a. Fill up Application Forms

b. Photocopy of vehicle Official Receipt (OR) and Certificate of Registration (CR)
c. Long Folder with Fastener
d. Permit to Operate Trucking Service issued by PPA for the current year
e. LTFRB Franchise (Xerox copy)
f. Business Permit
FEES:
Stickers (Cargo) P123.20

Sticker (Non-Cargo) P67.20
STEP
APPLICANT/CUSTOMER
DURATION
OF
ACTIVITY
PERSON/S IN CHARGE
FORMS
FEES
5 minutes
Loriejean O. Mejala
Application
Form
Proceed to PPA-PPD Office and

secure Annual Vehicle Pass
Application Form
Brief customer how to fill-up form
Filling-up AVP Form and submits

requirements
Checking/verification of
requirements documents
10 minutes
Loriejean O. Mejala
Jose Ma. M. Yares
Proceeds to Clearing Office/Cashier

for payment of corresponding fees

(POI) and Official Receipt (OR)
10 minutes
Lolita S. Santa
Kristine T. Radaza
Troy B. Lumag
Hazel M. Alejandrino
Angeline R. Colima
Wregner B. Fortun
Roberto C. Amper
Iraida P. Melgo
Carlos M. Yamba
Juancho I. Talili
Stickers
(Cargo)
Stickers
100.00
PPD
Clearance
10.00
12% VAT
13.20
Total 123.20
Stickers
(Non-Cargo)
Sticker 50.00
PPD
Clearance
10.00
12% VAT
7.20
Total 67.20
Back to PPD Office for issuance of

PPA AVP Stickers
3 minutes
Loriejean O. Mejala
2 Processing Annual Pedestrian Pass

Processing/Availment of Annual Pedestrian Pass pursuant to Port District Office-Northern Mindanao

Access Control Regulation
REQUIREMENTS:
a. Fill up Application Form

b. 2 pcs. ID picture, 1.5 x 1.5
c. Photocopy of Business Permit
d. Masterlist of employees duly signed by Head of Office/Authorized Official
e. Signed certification by shipper/employer in case single agent transacting on his behalf
FEES:
APP P67.20
DURATION OF
ACTIVITY
PERSON/S IN CHARGE
FORMS
FEES
5 minutes
Loriejean O. Mejala
Application
Form
Checking/verification of
requirements documents
10 minutes
Loriejean O. Mejala
Jose Ma. M. Yares
Issues Port Operation Invoice (POI)

and Official Receipt (OR)
10 minutes
Lolita S. Santa
Kristine T. Radaza
Troy B. Lumag
Angeline R. Colima
Wregner B. Fortun
Roberto C. Amper
Iraida P. Melgo
Carlos M. Yamba
Juancho I. Talili
Stickers (Cargo)
Stickers 100.00
PPD
Clearance
10.00
12% VAT
13.20
Total 123.20
STEP
APPLICANT/CUSTOMER
Proceed to PPA-PPD Office and secure

Annual Vehicle Pass Application Form
Brief customer how to fill-up form
Filling-up AVP Form and submits

requirements
Proceeds to Clearing Office/Cashier for

payment of corresponding fees
Proceed to OPM for the signature of

the Port Manager
5.
Goes back to PPD Office for the

release of PPA APP
Stickers
(Non-Cargo)
Sticker 50.00
PPD
Clearance
10.00
12% VAT
7.20
Total 67.20
5 hours
Juancho I. Talili
Renato T. Tolinero
3 minutes
Loriejean O. Mejala
3 Processing Permit to Operate Services at Port in relation to PPA MC No. 16-90

Availment of PERMIT TO OPERATE (Security Services)
REQUIREMENTS:
a. Current FE-SAGSD License

b. Copy of Service Contract with Client
c. List of Guards to be posted with corresponding license duly certified by the President/Manager
d. List and Description of Firearms to be used duly certified by the Security Agency President/Manager
e. Copy of Security Standard Operating Procedure
f. Mayors Permit (current)/Business Procedure
g. PPD Clearance
h. Payments of Fees for PTO
FEES:
STEP
APPLICANT/CUSTOMER
DURATION OF
ACTIVITY
PERSON/S IN CHARGE
FORMS
FEES
Application
Form
Submit requirements
Checks/verifies
requirements/documents
10 minutes
Loriejean O. Mejala
Jose Ma. M. Yares
Proceeds to Clearing Office/Cashier for

payment of corresponding fees
Issues Port Operations Invoice (POI)

and Official Receipt (OR)
10 minutes
Lolita S. Santa
Kristine T. Radaza
Troy B. Lumag
Angeline R. Colima
Wregner B. Fortun
Roberto C. Amper
Iraida P. Melgo
Carlos M. Yamba
Proceed to OPM for the signature of

the Port Manager
Juancho I. Talili
Annual
Regulatory
Fee =
P1,500.00
Permit
Fee = 300.00
PPD
Clearance
10.00
12% VAT
217.20
Total
P2,027.20
4 Addressing Complaints and Incidents Inside the Port

Processing of the complaints/report of Port Users of Incidents happening inside the port
Person/s who have complaints or involved in an incident in the Port of Nasipit
REQUIREMENTS:
Affidavit of the complaint

Booking Arrest
Arrest Report

STEP
1
APPLICANT/CUSTOMER
Proceed to PPA-PPD Office to
report the incident
PPD conducts preliminary
investigation/querries and
assessment of the incident
If the suspect is at large,
follow-up and build up the
case
With probable cause, PPD
proceeds with investigation
proper
Preparation of required
documents in filling a case
Files formal complaint to
appropriate office/court
DURATION
OF
ACTIVITY
PERSON/S IN CHARGE
FORMS
FEES
6 hours
Romeo C. Mallari
Jose Ma. M. Yares
LIST OF ENGINEERING SERVICES DIVISION FRONTLINE

SERVICES
-Issuance of Clearance for Foreshore Lease Application (FLA), Miscellaneous Lease
Application (MLA), Miscellaneous Sales Application (MSA)
-Application for Clearance to Develop a Private Port
-Application for Permit to Construct a Private Port
-Application for Certification of Registration/Permit to Operate a Private Port
-Application for Eligibility for Engineering Projects
-Issuance of BID Documents and Submission of Bids for Engineering Projects
-Contract Signing and Issuance of Notice to Proceed (NTP)
1 SERVICE TITLE:
Issuance of Clearance for Foreshore Lease Application (FLA) Miscellaneous
Lease Application
(MLA), Miscellaneous Sales Application (MSA)

OFFICE ADDRESS:
Philippine Ports Authority, Port Management Office of Nasipit Bids & Awards Committee for
Engineering Project (BAC-EP) Port Area, Butuan City
is required
Authority that the foreshore

along
to Agusan del Sur.
REQUIREMENTS:
As per PD 857 the Revised Charted of the Philippines Ports Authority, PPA Memo Circular 30
2003 and DENR DAO 2004 24, clearance for the development of any foreshore area
from concerned government agencies including the Philippine Ports
area is not needed for port development.
Persons who wish to use and develop any foreshore area within the jurisdiction of the Port
Management Office of Nasipit, specifically from Bolo-bolo Point to Punta Diwata Point
Butuan Bay, and areas along the bank inland of Agusan River Upstream up
a. Endorsement from the DENR-CENRO of the FLA application

b. Sketch plan of the land applied for
c. Location plan of the land, and;
d. Vicinity map
e. Documentary Stamp
FEES:
Certification Fee P30.00

DURATION OF
ACTIVITY
PERSON/S IN CHARGE
Engineering Services Division

prepares assessment of Certification
Fee and schedule the site
verification/inspection
15
minutes
Rosfil Elsisura
Ma. Theresa E. Diola
Ronaldo C. Montero
Proceed to Cashier and pay

application/processing fee
Cashier receives payment of

certification fee, and issues
receipt
5
minutes
Roberto C. Amper
Proceed to PMO records and submit

DENR Endorsement, requirements
for FLA Clearance and receipt of
payment of Certification Fee
Records Section receives documents

and receipt of payment, and forwards
application to the Office of the Port
Manager
5
minutes
Emma U. Rosal
Amorita C. Grana
Office of the Port Manager initially

processes letter request and
forwards to Engineering Services
Division for
verification/processing
5
minutes
Gemma B. Espaa
Mariel P. Baladad
Juancho I. Talili
Renato T. Tolinero
ESD conducts verification and site

inspection, prepares and submits
findings and recommendation to
the Port Manager
2 days
Vincent Jude A. Porio

Amalia M. Dumanon
Ronaldo C. Montero
Port Manager
approves/disapproves ESD
findings, issues clearance of letter
of denial of clearance, and
forwards to Engineering Services
Division
15
minutes
Gemma B. Espaa
Mariel P. Baladad
Juancho I. Talili
Renato T. Tolinero
Proceeds to Engineering
5
minutes
clearance or letter of denial of

clearance
of denial to application
Amalia M. Dumanon
Ronaldo C. Montero
STE
P
APPLICANT/CUSTOMER
Proceed to PMO Engineering

Services Division (ESD) for
assessment of Certification Fee
* Form is
available
FREE
OF CHARGE
Services
Division
and receives
issues copy of clearance of letter
FORMS
FEES
Non Port
related =
P560.00
Port related =
P1,120.00
2 Application for Clearance to Develop a Private Port

As per PD 857 the Revised Charter of the Philippine Port s Authority and PPA Administrative
Order 06-95,
Clearance to develop a private port is required to regulate the development, construction and operation
of all other ports, including private ports.
Person/s or parties seeking for clearance to develop any port facility
REQUIREMENTS:
Submit three (3) folders, each containing the following documents:
the facility
1. A copy of letter-proposal to develop a port, specifying the exact location of the foreshore area, area size, intended use/purpose of
proposed, contract term/duration, proposed structure to be put-up, estimated cost of improvements;
2. A summary of the project scope and description;
3. A copy of the company profile;
and to the
4. A copy of vicinity map showing the location of the proposed port facility relative to the foreshore site reclaimed land or private lands
nearest government port;
5. DENR/PPA Documentary requirements:
For Private port facilities constructed on foreshore area:
5.1 A copy of DENR-issued foreshore lease contract or at least a certified Received application for a foreshore lease permit;
5.2 A copy of the PPA Clearance Certificate that the applied area is not part of the PPA development plans;
facilities:
For anchorage-based facilities as mooring bouys, breasting dolphins, concrete jetties and similar berthing or mooring
5.3 A copy of PPA Port Manager certification that the structure will not pose hazard to navigation
For private port facilities constructed along the river banks:
5.4 A copy of certified true copies of Transfer of Titles (TCT)
For private port facilities constructed on reclaimed lands:
5.5 Two (2) certified true copies of land titles;
6. One (1) photocopy of Securities and Exchanges Commission Registration Permit;
7. One (1) photocopy of Articles of Incorporation and By-Laws, and
8. Environmental Clearance Certificate
FEES:
P1,200.00

STE
P
OFFICE/SECTION
ACTIVITY
DURATION
OF
ACTIVITY
PERSON/S IN
CHARGE
FORMS
FEES
Records Section receives

letter request and routes to
the Office of the Port Manager
5 minutes
Emma U. Rosal
Amorita C. Grana
Office of the Port Manager

initially processes application
and forwards to Engineering
Services Division for
verification/evaluation/process
ing
15
minutes
Juacho I. Talili
Renato T. Tolinero

conducts site
verification/inspection,
evaluation, and submits
technical report of findings to
the Port Manager
5 days

Amalia M. Dumanon
Ronaldo C. Montero
Port Manager evaluates ESD

technical report and indorses
proposal to the Port District
Manager
1 day
Juancho I. Talili
APPLICANT/CUSTOMER
Proceed to PMO Records
Section and submits three (3)
folders of requirements
3 Application for Permit to Construct a Private Port

Administrative Order 06-95,

development, construction and operation of
As per PD 857 the Revised Charter of the Philippine Port s Authority and PPA
Clearance to develop a private port is required to regulate the
all other ports, including private ports.
Person/s or parties seeking for clearance to develop any port facility
REQUIREMENTS:

1. A copy of duly accomplished Application for Permit to Construct;
2. A copy of the detailed cost estimates, building plans and other technical specifications and design
computations;
and dry
3. A copy of working drawings duly signed by a licensed Civil Engineer with PTR, date of issue, TIN
seal;
4. A copy of the Clearance to Develop a Private Port from PPA Commercial Services Department, and;
5. A copy of the Approved Foreshore Lease Contract from DENR
FEES:
Project Cost
Below P10 Million
P10 Million & above
Permit Fee
P10,000.00
P10,000.00
plus 1/10% of the excess of

P10 Million but not to exceed
P100,000.00

STEP
APPLICANT/CUSTOMER
OFFICE/SECTION
ACTIVITY
DURATION
OF
ACTIVITY
PERSON/S IN
CHARGE
FORMS
FEES
Proceed to PMO Records Section

and submits three (3) folders of
requirements
Records Section receives letter

request and routes to the
5 minutes
Emma U. Rosal
Amorita C. Grana

Services Division for evaluation
1 day
Gemma B. Espaa
Mariel P. Baladad
Juancho I. Talili
Renato T. Tolinero

evaluates and processes
application, and submits
findings to the Port Manager
3 days

Amalia M. Dumanon
Ronaldo C. Montero
Office of Port Manager indorses

application to Port District
Office with the finding and
recommendations
1 day
Gemma B. Espaa
Mariel P. Baladad
Juancho I. Talili
Renato T. Tolinero
4 Application for Certification of Registration / Permit to Operate a Private Port

develop a private
including private ports.
As per PD 857 the Revised Charter of the Philippine Port s Authority and PPA Administrative Order 06-95, Clearance to
port is required to regulate the development, construction and operation of all other ports,

06-95
Private port investors who have satisfactory established new port infrastructure in accordance to PPA Administrative Order
REQUIREMENTS:

A. For newly-constructed port:
1. A copy of duly accomplished Application form for Registration;
2. A copy of the duly accomplished Project Completion Report Form;
3. A photocopy of Approved Foreshore Lease Contract (FLC) from DENR;
4. For private port facilities along the river bank, a photocopy of Transfer of Title (TCT);
5. A photocopy of the approved Permit to Construct;
6. A copy of the PPA-PMO Certification that applicant has no outstanding obligations with PPA;
Engineer;
7. A copy of the Certificate of structural safety, soundness, stability and integrity of the facility, signed and sealed by a licensed Structural/Civil
B. For existing private ports with temporary certificate of registration/permit to operate private port facility:
1. Letter-request for conversion of temporary registration/operating permit to permanent one;
2. A photocopy of SEC Registration Permit;
3. A photocopy of Articles of Incorporation and By-Laws;
4. A copy of duly accomplished Project Completion Report Form;
5. A photocopy of the approved Foreshore Lease Contract (FLC);
6. For private facilities along river bank, a photocopy of Transfer Certificate of the Title (TCT);
Engineer;
7. A copy of the Certificate of Structural safety, soundness, stability and integrity of the facility, signed and sealed by a licensed Structural/Civil
C. For existing ports without any valid permit:
1. A copy of duly accomplished Application Form for Registration;
2. A set As-built plans duly signed and sealed by a licensed Civil Engineer;
3. A photocopy of the approved Foreshore Lease Contract (FLC);
4. For private facilities along river bank, a photocopy of Transfer of Certificate of Title (TCT);
5. One (1) photocopy of approved Permit to Construct;
6. A copy of the PPA-PMO Certification that applicant has no outstanding obligation with PPA;
FEES:
Type
Privilege Fee
Private commercial port
P20,000.00 per annum
Private non-commercial port

P10,000.00 per annum
Marina
P5,000.00 per annum
Private river port
P5,000.00 per annum + VAT
STEP
APPLICANT/CUSTOMER
OFFICE/SECTION
ACTIVITY
DURATION
OF
ACTIVITY
PERSON/S IN
CHARGE
FORMS
FEES
Proceed to PMO Records Section

and submits three (3) folders of
requirements
Records Section receives letter

request and routes to the
5 minutes
Emma U. Rosal
Amorita C. Grana

Services Division for evaluation
1 day
Gemma B. Espaa
Mariel P. Baladad
Juancho I. Talili
Renato T. Tolinero

evaluates and processes
application, and submits
findings to the Port Manager
5 days

Amalia M. Dumanon
Ronaldo C. Montero
Office of Port Manager indorses

application to Port District
Office with the finding and
recommendations
1 day
Gemma B. Espaa
Mariel P. Baladad
Juancho I. Talili
Renato T. Tolinero
5 Application for Eligibility for Engineering Projects

RA 9184 otherwise known as the Government Procurement Reform Act, requires the prequalification
of prospective bidders of government engineering projects.
Duly licensed Filipino contractors who may wish to bid for engineering (civil works) projects of the Philippine
Ports Authority, Port Management Office of Nasipit.
REQUIREMENTS:
Letter if Intent to the BAC-EP
8:00 A.M. to 5:00 P.M. Monday Friday, within the 7-day period prescribed for the issuance of eligibility
forms from the last date of posting of the Invitation to Apply for Eligibility and to Bid.
FEES:
P500.00 + 12% VAT
STEP
APPLICANT/CUSTOMER
Proceed to PMO BAC-EP

Secretariat and submit Letter of
Intent
DURATION
OF
ACTIVITY
PERSON/S IN CHARGE
FORMS
BAC-EP Secretariat receives

LOI and prepares assessment
5 minutes
Eleanor M. de la Victoria
Gwyneth Meriam G. Borja
Mariel P. Baladad
Rodrigo O. Crisologo
Proceed to the Clearing Office of

PTO-Butuan and secure the Port
Charges Computation Sheet
(PCCS)
Clearing Section issues PCCS

based on the assessment
prepared by the BAC-EP
Secretariat
5 minutes
Angeline R. Colima
Lolita S. Santa
Alfredo P. Clado
Juancho I. Talili
Proceed to Cashier and pay the

corresponding fees
Cashier receives payment and

issues Official Receipt
5 minutes
Roberto C. Amper
Proceed to BAC-EP Secretariat,

present proof of payment (OR)
and secure the eligibility forms
and the checklist of
requirements
BAC-EP Secretariat records OR

No., date and amount of
payment, and issues eligibility
forms and checklist of
requirements
10 minutes
Mariel P. Baladad
Accomplish eligibility forms and

all the required documents
listed in the checklist
Eligibility
Forms
FEES
P560.00
(VAT
inclusive)
6 Issuance of Bid Documents and Submission of Bids for Engineering Projects

concerned BAC
first advertised/posted until the
To provide prospective bidders ample time to examine the Bidding Documents and to prepare their respective bids, the
shall make the Bidding Documents for the contract to be bid available from the time the invitation to Bid is
deadline for the submission and receipt of bids
The following person/s entities shall be allowed to participate in the bidding for infrastructure projects:
a. Duly licensed Filipino citizens / sole proprietorships;
b. Partnerships with at least 75% of the interest belongs to citizens of the Philippines;
c. Corporations with at least 75% of the outstanding capita; stock belongs to citizens of the Philippines;
c. Cooperative with at least 75% belongs to citizens of the Philippines;
of the Philippines
REQUIREMENTS:
shall issue the
PPA, PMO Nasipit.
e. Person/s entities forming themselves into a joint venture with at least 75% of ownership or interest belongs to citizens
Bidders may be asked to pay for the Bidding Documents to recover the costs of its preparation and development. The BAC
Bidding Documents upon payment of the corresponding cost thereof to the collecting /disbursing officer of
a. Issue of Bid Documents:
posted until the
8:00 A.M. to 5:00 P.M., Monday to Friday, available from the time the Invitation to Bid is first advertised /
deadline for the submission and receipt of the bids.
b. Submission of Bids:
On or Before the specified date and time of submission of bids as specified in the Invitation to Bid.
FEES:
Bid Form Fees per PPA Memorandum Circular

No. 17-2009
Maximum
Cost of
Bidding Documents
Approved Budget for the Contract (ABC)
(in Philippine Peso)
P500,000 and below
More
More
More
More
More
More
than
than
than
than
than
than
500,000 up to 1 Million
1 Million up to 5 Million
500 Million
P 500.00
P1,000.00
P5,000.00
P10,000.00
P25,000.00
P50,000.00
P75,000.00

DURATION
OF
ACTIVITY
Proceed to PMO BAC-EP Secretariat

and submit Letter of intent to Bid
BAC-EP Secretariat prepares

assessment of fee for bid / tender
documents
5 minutes
Mariel P. Baladad
Proceed to the Clearing Section and

secure the Port Charges Computation
Sheet (PCCS)
Clearing Section issues PCCS base on

the assessment prepared by the BACEP Secretariat
5 minutes
Angeline R. Colima
Lolita S. Santa
Alfredo P. Clado
Proceed to Cashier and pay the

corresponding fees
Cashier receives payment and issues

Official Receipt
5 minutes
Roberto C. Amper
Proceed to BAC-EP Secretariat, present

proof of payment (OR) and secure the
bid forms and checklist
BAC-EP Secretariat records OR No.,

date and amount of payment, and
issues bid document and checklist of
requirements
10
minutes
Mariel P. Baladad
Accomplish the bid proposal forms
Proceed to PMO BAC-EP and submit Bid

Proposal
Bid forms
BAC-EP Secretariat stamps the bid
envelopes as Received indicating
the date and time of receipt, and have
the stamp countersigned by the
bidder/representative
10
minutes
Mariel P. Baladad
BAC-EP opens the bid proposals,

conduct preliminary examination of
bids, and forwards to BAC-EP TWG
1-3 Hours
Juancho I. Talili
Mateo P. Villones
Amorita C. Grana
Luisito C. Cassion
BAC-EP TWG conducts a detailed

evaluation of bids, prepares abstract
of bids and submits to BAC-EP
2 days
Elimelech R. Mendoza
Melinda T. Collado
Emma U. Rosal
Fleury May C. Salazar
BAC-EP conducts a post qualification

of bidder the lowest calculated bid and
prepares resolution of Award
7 days
Juancho I. Talili
Mateo P. Villones
Amorita C. Grana
Luisito C. Cassion
10
PM approves / disapproves resolution

of Award and issues Notice of Awards
available
at the Engineering
to winning bidder
4 days
Renato T. Tolinero
NOTE: Checklist and Bid Forms are
Cost depends on the

amount of project
Services Division
7 Contract Signing and Issuance of Notice to Proceed (NTP)

The Bidder in whom the contract for the particular engineering project has been awarded shall enter into contract with
the PPA PMO Nasipit and be issued corresponding Notice to Proceed. The Notice to Proceed (NTP) will be
issued together with a copy of the approved
contract to the successful bidder within seven (7) calendar days by the
appropriate government approving authority of the Port Manager of
PMO-Nasipit.

REQUIREMENTS:
The contactor / bidder in whom the particular engineering project contract was awarded
a. Performance Security
b. Contractors All Risk Insurance (CAR)
c. Credit line Issued by a Licensed Bank
d. Notice of Award of Contract

a. Contract Preparation and Signing:
Contract
8:00 A.M. to 5:00 P.M., Monday to Friday, within ten (10) calendar days from the receipt of Notice of Award of
b. Issuance of Notice to Proceed:
Contract
FEES:
8:00 A.M. to 5:00 P.M., Monday to Friday, within two (2) calendar days from the receipt of Notice of Award of
None

STE
P
APPLICANT/CUSTOMER
OFFICE/SECTION
ACTIVITY
DURATION
OF
ACTIVITY
PERSON/S IN
CHARGE
FORMS
Proceed to the Engineering

Services Division (ESD) and
submit documentary
requirements mentioned
above
The ESD validates the

submitted documents,
prepares the contract and
forwards contract to OPM for
review and advices
contractor to come for
contract signing with the
Port Manager
2 days

Ronaldo C. Montero
Proceed to the PMO and

signs contract
OPM reviews the contract

documents and forwards to
the Port Manager for
approval and signature
together with the contractor
and submits contract to
PDO-Nomin
5 days
Gemma B. Espaa
Juancho I. Talili
Renato T. Tolinero
PDO-Nomin Legal Affairs

Division checks/validates
contract and issues
certification to the ESD
2 days
ESD have the contract

notarized and prepares
Notice to Proceed (NTP).
Submits NTP to the OPM for
signature by the Port
Manager
1 day

Gemma B. Espaa
OPM submits NTP to the Port

Manager for approval and
returns documents to ESD
1 hour
Gemma B. Espaa
Juancho I. Talili
Renato T. Tolinero
FEES
LIST OF RESOURCE MANAGEMENT DIVISION

FRONTLINE SERVICES
-Receiving of Incoming Communications
-Receiving of Interoffice Communications
-Mailing/Dispatching of Outgoing Communications
-Canvassing of Requisitions
-Receiving of Requisitions
-Preparations of Abstract for Price Quotation
-Preparation of Purchase Order
-Delivery of Purchase Order
-Preparation of Inspection and Acceptance Report
-Preparation of Disbursement Voucher and Notice of Expenditure
-Issuance of Pre-qualification and Bid Documents for the Procurement of Good Services
-Submission of Eligibility Requirements, Bids Proposals and Opening of Bids for Goods and
Services
-Preparation of Contract and Contact Signing
1 SERVICE TITLE:
Receiving of Incoming Communications
OFFICE ADDRESS:
& Awards
Philippine Ports Authority, Port Management Office of Nasipit Bids

Committee for Engineering Project (BAC-EP) Port Area, Butuan City
Meeting/Conference/
Receiving of Letters-Request for Data, Queries, Foreshore Clearance,

use of PPA Grounds Facilities, Field Trips, Invitations for
Seminars
WHO MUST AVAIL OF THE SERVICE: Other government agencies, private agencies and other customers
REQUIREMENTS:
Letter / Requirements

FEES:
None
STE
P
APPLICANT/CUSTOMER
OFFICE/SECTION
ACTIVITY
DURATION
OF
ACTIVITY
PERSON/S IN
CHARGE
FORMS
Receiving of Incoming Communications from Other Government Agencies, Private Agencies and
Other Customer
1
Presents letter to the

Records Officer
Records Officer reads

the letter
3
minutes
Emma U. Rosal
Customer gets her file

copy already stamped
Received
Records Officer receives

the letter and have it
stamped Received
2
minutes
Emma U. Rosal
Customer awaits for the

Routing Slip
Assigns CFU code and

encodes Routing Slip
3
minutes
Emma U. Rosal
Proceed to OPM
Forwards letter to OPM

for PMs instructions
10
minutes
Emma U. Rosal
Awaits
approval/remarks/instruc
tions from PM
Executive Secretary
receives duplicate copy
of Routing Slip
2
minutes
Gemma B. Espaa
FEES
2 Receiving of Incoming Communications

Operations
Receiving of PPA Unnumbered Memorandum, Special Orders, Memo Circulars, Memo Orders,
Memo Order, Administrative Orders, Administrative Circular, Finance Memo, Orders,
Letter/Requests, ATPs,
JVs, NBAs, SNAOBs

Couriers such as Abest, LBC, JRS, Air 21, ENL, Postman from the Philippine Postal Corporation
REQUIREMENTS:
Copies such as Airways Bills and mails to be received by the Records Officer
HOW
OF THE SERVICE:
STETO AVAIL
APPLICANT/CUSTOME
OFFICE/SECTION
ACTIVITY
DURATION
OF
ACTIVITY
PERSON/S IN
CHARGE
FORMS
FEES
Presents mails to the

Records Officer

mails in the airways bills,
registry return receipts,
registry of mails
2 minutes
Emma U. Rosal
Retrieves duly received

airway bills, registry return
receipts, registry of mails
Records Officer reads the

letter
3 minutes
Emma U. Rosal
10
minutes
Emma U. Rosal
Records Officer receives the

letter and have it stamped
Received

3 minutes
Emma U. Rosal
5.
Forwards letter to OPM for

PMs instructions
2 minutes
Emma U. Rosal
Executive Secretary
receives duplicate copy of
Routing Slip
2 minutes
Gemma B. Espaa
System (RMS)
Receiving of Incoming Communications through Records Management
PPA Records Section, PPA Head Office, Manila
REQUIREMENTS:
Copies of retrieved communications to be stamped received by the Records Officer

STE
P
APPLICANT/CUSTOMER
DURATION
OF
ACTIVITY
PERSON/S IN
CHARGE
FORMS
FEES
Records Officer log in with

RMS
2 minutes
Emma U. Rosal
Records Officer sorts

communications by
PMO/All concerned
3 minutes
Emma U. Rosal
Records Officer prints

communications which
were not yet mailed by
Head Office
2 minutes
Emma U. Rosal
Records Officer reads the

letter and stamped it
Received
2 minutes
Emma U. Rosal
5.

3 minutes
Emma U. Rosal
Forwards communication
to OPM for PMs
instructions
2 minutes
Emma U. Rosal
Executive Secretary
receives communication
with duplicate copy of
2 minutes
Gemma B. Espaa
1
2
Retrieves duly received

communications thru
internet
OFFICE/SECTION
ACTIVITY
3 Receiving of Interoffice Communications

Operations
Letter/Requests, ATPs,
Receiving of PPA Unnumbered Memorandum, Special Orders, Memo Circulars, Memo Orders,
Memo Order, Administrative Orders, Administrative Circular, Finance Memo, Orders,
JVs, NBAs, SNAOBs
PPA PMO Nasipit Employees from Different Division/Sections
REQUIREMENTS:
Copies of Spot Reports, Incidents Reports, Requests for Data, Complaints, Accomplishment Reports
STE APPLICANT/CUSTOME
HOW
SERVICE:
P TO AVAIL OF THE R
OFFICE/SECTION
ACTIVITY
DURATION
OF
ACTIVITY
PERSON/S IN
CHARGE
FORMS
FEES

Records Officer

mails in the airways
bills, registry return
receipts, registry of
mails
2
minutes
Emma U. Rosal
Customer gets her file

copy already stamped
Received

the letter and have it
stamped Received
3
minutes
Emma U. Rosal

10
minutes
Emma U. Rosal
Forwards letter to OPM

for PMs instructions
3
minutes
Emma U. Rosal
Executive Secretary
receives duplicate copy
of Routing Slip
2
minutes
Emma U. Rosal
4 Mailing/Dispatching of Outgoing Communications

Queries to PPA
Mailing/Dispatching of Monthly/Quarterly/Annual Reports, Letter-Requests,

Head Office,
agencies and other customers

Postal Corporation
REQUIREMENTS:
PDOs, other
PDOs other
PMOs, government agencies, private
Couriers such as Abest, LBC, JRS, Air 21, ENL, Postman from the Philippine
Monthly/Quarterly/Annual Reports, Letter-Requests, Queries to PPA Head Office,

PMOs government agencies private agencies and other customers
STE
APPLICANT/CUSTOMER
P
OFFICE/SECTION
ACTIVITY
DURATION OF
ACTIVITY
PERSON/S IN
CHARGE
FORMS
FEES

Records Officer

mails in the airways
bills, registry return
receipts, registry of
mails
2 minutes
Emma U. Rosal
Customer gets duly received

file copy with CFU code
indicated in the
letter/communications
Mails/dispatches
outgoing
communications
2 minutes
Emma U. Rosal
Pick-up of outgoing
communications to be
dispatched by courier
Records Officer signs Abest

airways bill and records its
number, date/time
mailed/dispatched in the
logbook
3 minutes
Emma U. Rosal
1 SERVICE TITLE:
OFFICE ADDRESS:
Canvassing of Requisitions
Philippine Ports Authority,
Port Area, San Francisco St., Butuan City 8600
Telephone Numbers : (085)
342-5352, 342-6451
815-3449
Fax Number
Email Address
vehicle parts, various
(085)
815-4434
pmo_nasipit@yahoo.com
Canvassing of requisitions for constructions materials, office supplies,

repairs of equipment and fuel and oil consumption

REQUIREMENTS:
Other Divisions (within the PMO)

Request for Price Quotation (RFPQ)

FEES:
None
STE
P
APPLICANT/CUSTOME
R
OFFICE/SECTION
ACTIVITY
DURATION
OF
ACTIVITY
PERSON/S IN
CHARGE
FORMS
FEES
Prepares Request for

Price Quotation (RFPQ)
on various requisitions
Procurement Officer
prepares the RFPQ
5
minutes
Sheeryl B.
Pedeglorio
Request for
Price
Quotation
(RFPQ)
Submits RFPQ to the

RMD Manager for
approval
RMD Manager signs the

RFPQ
2
minutes
Amorita C. Grana
Submits RFPQ to the

Liaison Aide/Canvasser
for canvassing
signs the RFPQ
2
minutes
Ariel P. Pomar
Serves the RFPQ to

various suppliers
Various suppliers quotes

prices on the RFPQ
10
minutes
Various Suppliers
2 Receiving of Requisitions
vehicle parts, various
Receiving of requisitions for constructions materials, office supplies,

repairs of equipment and fuel and oil consumption
REQUIREMENTS:
Requisition and Issue Voucher (RIV)
STE
P
APPLICANT/CUSTOME
R
OFFICE/SECTION
ACTIVITY
DURATION
OF
ACTIVITY
PERSON/S IN
CHARGE
FORM
S
FEES
Prepare Purchase Requests

after receiving requisitions
from various requisitioners
Procurement Officer signs

the Purchase Request
3 minutes
Sheeryl B. Pedeglorio
Purchase
Request
(RIV)
Submits PR to the Corporate

Finance Services Chief for
certification of availability of
funds
Finance Section signs the

PR
3 minutes
Ma. Vicenta . Lagnada

Elnora C. Aquino
Submits PR to the RMD

Manager for countersigning
RMD Manager countersigns

the PR
2 minutes
Amorita C. Grana
Submit PR to the Executive

Assistant for countersigning
Executive Assistant
countersigns the PR
2 minutes
Juancho I. Talili
The Port Manager approves

the PR
PM approves the PR
2 minutes
Renato T. Tolinero
3 Preparation of Abstract for Price Quotation

Selection of the Winning Bidder for the requested item
REQUIREMENTS:
Abstract for Price Quotation (AFPQ)
STE
P
APPLICANT/CUSTOME
R
OFFICE/SECTION
ACTIVITY
DURATION
OF
ACTIVITY
PERSON/S IN
CHARGE
FORMS
FEES
Prepares AFPQ to determine

the lowest quoted price
Procurement Officer
prepares the AFPQ
5 minutes
Abstract for
Price
Quotation
(AFPQ)
Submits AFPQ to the Liaison

Aide/Canvasser for his
signature
signs the AFPQ
3 minutes
Ariel P. Pomar
Submits AFPQ to the Acting

Admin. Services Chief as to
the checking and verification
of prices
Acting Admin. Services Chief

signs the AFPQ
2 minutes
Melinda T. Collado
Submits AFPQ to the RMD

Manager
RMD Manager signs the

AFPQ
2 minutes
Amorita C. Grana
5.
Submits AFPQ to the
Executive Assistant
2 minutes
Juancho I. Talili
PM approves the AFPQ
2 minutes
Renato T. Tolinero
* Form isExecutive
available
FREE OF
Assistant
for CHARGE
countersigns the AFPQ
countersigning
6
The Port Manager approves

the AFPQ
4 Preparation of Purchase Order

Preparation of Purchase Order to be served to suppliers
REQUIREMENTS:
Purchase Order (P.O.)
STEP
APPLICANT/CUSTOMER
OFFICE/SECTION
ACTIVITY
DURATION OF
ACTIVITY
PERSON/S IN
CHARGE
FORMS
FEES
Prepares Purchase Order to the

winning supplier
Procurement Officer prepares

the Purchase Order
5 minutes
Purchase Order
(P.O.)
Submits P.O. to Finance Section
Procurement Officer submits

the P.O.
3 minutes

Elnora C. Aquino
Submits P.O. to the RMD

Manager
RMD Manager signs the P.O.
2 minutes
Amorita C. Grana
Submits P.O. to the Executive

Assistant for countersigning
Executive Assistant
countersigns the P.O.
2 minutes
Juancho I. Talili
5.
The Port Manager approves the

P.O.
PM approves the P.O.
2 minutes
Renato T. Tolinero
5 Delivery of Purchase Order

Delivery of Purchase Order to Various Suppliers
REQUIREMENTS:
Purchase (P.O.)

STE
P
APPLICANT/CUSTOME
R
OFFICE/SECTION
ACTIVITY
DURATION
OF
ACTIVITY
PERSON/S IN
CHARGE
FORMS
FEES
Delivery the Purchase

Order to the winning
supplier
delivers the Purchase
Order
15
minutes
Ariel P. Pomar
Purchase
Order
(P.O.)
Received purchased
materials/supplies from
various suppliers
receives
suppliers/materials
5
minutes
Ariel P. Pomar
Turns over purchased

suppliers/materials to
the requisitioners
Liaison Aider/Canvasser
turns over
suppliers/materials
3
minutes
Ariel P. Pomar
6 Preparation of Inspection and Acceptance Report

Preparation of Inspection and Acceptance Report
REQUIREMENTS:
Inspection and Acceptance Report (IAR)
STEP
APPLICANT/CUSTOMER
OFFICE/SECTION
ACTIVITY
DURATION OF
ACTIVITY
PERSON/S IN
CHARGE
FORMS
FEES
Prepares Inspection and

Acceptance Report
Procurement Officer prepares

the Inspection and Acceptance
Report
5 minutes
Inspection
&
Acceptance
Report
(IAR)
Submits IAR to the PPA Properly

Inspector for his signature
Properly Inspector signs the

IAR
2 minutes
Juancho I. Talili
Submits IAR to Sr. Supply Officer
Sr. Supply Officer signs the IAR
2 minutes
7 Preparation of Disbursement Voucher and Notice of Expenditure

Preparation of Disbursement Voucher and Budget Utilization Request
REQUIREMENTS:
Disbursement Voucher (DV) and Budget Utilization Request (BUR)

STE
P
1
APPLICANT/CUSTOME
R
Prepares Disbursement
Voucher and Budget
Utilization Request
OFFICE/SECTION
ACTIVITY
Accounting Clerk Processor
prepares the Disbursement
Voucher and Budget
Utilization Request and
process such for approval
DURATION
OF
ACTIVITY
PERSON/S IN
CHARGE
FORMS
FEES
5 minutes
Kristine R. Gabayoyo
DV and
BUR
1 SERVICE TITLE:
Issuance of Pre-qualification and Bid Documents for the
Procurement for
Goods and Services

OFFICE ADDRESS:

Telephone Numbers :
(085)342-5352, 342-6451
815-3449
Fax Number
(085) 815-4434
Email Address
Requires the pregoods and services
RA 9184 Otherwise known as the Government Procurement Reform Act.

qualification of prospective bidders for the procurement of

goods and services
Duly licensed Filipino contractors who may wish to bid for the procurement of
of the Philippine Ports Authority, PMO-Nasipit
REQUIREMENTS:
Letter of intent to the BAC, eligibility requirements and bid documents

the
of posting of the
FEES:
8:00 A.M. to 5:00 P.M., Monday to Friday, within the 7-day period prescribed for
issuance of eligibility, pre-qualification and bid forms from the last day
Invitation to Apply for Eligibility and to Bid
P500.00 + 12% VAT
STE
P
APPLICANT/CUSTOME
R
Proceed to PMO-BAC for

Goods and Services
Secretariat and submit letter
of intent
OFFICE/SECTION
ACTIVITY
DURATION
OF
ACTIVITY
PERSON/S IN
CHARGE
FORMS
FEES
BAC-GS Secretariat
receives LOI and prepares
assessment of fee for the
eligibility and bid forms
5 minutes
Eleanor M. de la
Victoria
Gwyneth Meriam G.
Borja
Mariel P. Baladad
Proceed to the Clearing

Office of TMO-Butuan and
secure the Port Charges
Computation Sheet (PCCS)
Clearing Section issues

PCCS based on the
assessment prepared by
the BAC-GS Secretariat
5 minutes
Lolita S. Santa
Alfredo P. Clado
Proceed to the Cashier and

pay the corresponding fees

and issues official receipt
5 minutes
Roberto C. Amper
P560.00
Proceed to BAC-GS
Secretariat, presents proof
of payment (OR) and secure
the eligibility and bid forms
and the checklist of
requirements
BAC-GS Secretariat records

the OR No. and amount of
payment and issues
eligibility and bid forms and
checklist of requirements
10
minutes
Eleanor M. de la
Victoria
Gwyneth Meriam G.
Borja
Mariel P. Baladad
Eligibility
and Bid
Forms
Accomplish eligibility and

bid forms and all the
required documents listed in
the checklist
2 Submission of Eligibility Requirements, Bid Proposal and Opening of Bids for Goods
and Services
conduct of opening of
Pre-qualified eligible contractor/bidder submits all the required documents and the
bids
Qualified bidder who may wish to submit bid proposal
REQUIREMENTS:
Eligibility Requirements and Bid Proposal

Eligibility and to
Bid
STE APPLICANT/CUSTOME
P
R
1

Goods and Services
Secretariat and submit bid
proposal
On or before the specified deadline of submission of bids in the invitation to Apply for
OFFICE/SECTION
ACTIVITY
DURATION
OF
ACTIVITY
PERSON/S IN
CHARGE
FORMS
FEES
BAC-GS Secretariat stamps

the bid envelope as
Received indicating the date
and time of receipt
10
minutes
Gwyneth Meriam G.
Borja
Mariel P. Baladad
BAC-GS opens the bid

proposals, conduct
preliminary examination of
bids and forwards to BAC-GS
TWG
3 minutes

Elnora C. Aquino
BAC-GS TWG conducts

detailed evaluation of bids
and submits to BAC-GS
2 minutes
Amorita C. Grana
BAC-GS conduct postqualification of bidder with the

lowest calculated bid and
prepares resolution of award
1 day
Juancho I. Talili
Mateo P. Villones
Amorita C. Grana
Luisito C. Cassion
5.
PM approves/disapproves BAC
resolution and issues Notice of
Award to the winning bidder
2 days
3 Preparation of Contract and Contract Signing

contract with the
The Bidder in whom the contract for the particular goods and services shall enter into
PPA, PMO-Nasipit
The contractor/bidder in whom the particular contract was awarded
REQUIREMENTS:
Performance Security
8:00 A.M. to 5:00 P.M., within five (5) days from receipt of the Notice of Award
STE
P
OFFICE/SECTION
ACTIVITY
DURATION
OF
ACTIVITY
PERSON/S IN
CHARGE
FORMS
FEE
S
BAC-GS Secretariat receives

the documentary requirements
and submits to BAC-GS TWG
for validation
1 day
Mariel P. Baladad
BAC-GS Secretariat prepares

the contract and forwards to
OPM for review and advices the
contractor to come back for
contract signing with the PM
3 minutes

Elnora C. Aquino
PM approves the contract
BAC-GS Secretariat issues a

copy of contract to the
contractor
APPLICANT/CUSTOME
R
Goods and Services
Secretariat and submit
documentary requirements
1 day
Mariel P. Baladad
SERVICE TITLE:
of
Leave
Issuance of Certification
Issuance of Certification relating to personnel request such as Certificate
Employment and Net Take Home Pay, No Pending Administrative Case,
Certification, Certificate of Appearance, Etc.
WHO MUST AVAIL OF THE SERVICE: All PMO personnel including retired personnel and other personnel from
other
PMOs
REQUIREMENTS:
Pro Forma Letter / Request
SCHEDULE OF AVAILABILITY OF THE SERVICE: Monday to Friday, 8:00 A.M. to 5:00 P.M.
FEES:
None
STE
P
APPLICANT/CUSTOMER
OFFICE/SECTION
ACTIVITY
DURATION
OF
ACTIVITY
PERSON/S IN
CHARGE
FORMS
FEES
SIRMO/AO prepares
requested Certification
2
minutes
Eleanor M. De La
Victoria
Melinda T. Collado
Signs Certification
1 minute
Melinda T. Collado
Issuance of Personnel-related Certifications

1
Applicant/Customer
presents request to PMO
SIRMO/AO
LIST OF REAL ESTATE MANAGEMENT

FRONTLINE SERVICES
-Granting of New and Renewal of Existing Permit to Occupy (PTOc)
-Granting of New and Renewal of Existing Permit to Occupy (PTO)
1 SERVICE TITLE:
Granting of New and Renewal of Existing Permit to Occupy
(PTOc)
OFFICE ADDRESS:

Telephone Numbers :
(085)342-5352, 342-6451
815-3449
Fax Number
(085)815-4434
Email Address
Any person/organization, natural or juridical, who is qualified under existing laws to engage in
existing operators who proposes to rent/lease a property, land or
(PTOc) from the Port Management Office
All person/organization doing business or plan to do business and proposes to rent/lease a

or building within the area of jurisdiction of the Port Management
business and
building shall apply for a Permit to Occupy
(PMO) of Nasipit
property, land
Office (PMO) of Nasipit.
If requirements are complete, this transaction can normally be completed in seven (7) working days.
REQUIREMENTS:
(for New Applicant)
1. Duly accomplished Lease Application Form

2. Duly accomplished Customer Registration Form (CRF)
3. Mayors / Business Permit
4. TIN of the Applicant/Company
5. BIR/VAT Registration Certificate and BIR Tax Clearance
6. DTI Certificate of Registration (if single proprietorship) or SEC Registration/Articles of Incorporation and
By-Laws (if corporation)
7. Business Plan/Project Brief (optional)
8. Sectarys Certificate authorizing Representative to sign PTOc

9. Architectural Plan/Lay Out Plan
10. Environmental Compliance Certificate (ECC) and other applicable government permits
11. SSS Certificate of Registration and Clearance
(for Renewal Applicant)1. Duly accomplished Lease Form
2. Secretarys Certificate/Authorized Letter to sign PTOc
3. Clearance/Certification from PMO Finance Section of No Outstanding Obligation/Balance ( if applicable)
4. Mayors/Business Permit
FEES:
(12%)
Subject to size of area applied for and corresponding rental rates

Permit Fee
Monthly Rental
Two (2) months Advance
One (1) month Deposit Real Property Tax
Fire Insurance
-
P1,000.00
Note: All fees/charges are subject to change after due notice
VAT
STE
P
APPLICANT/CUSTOME
R
OFFICE/SECTION
ACTIVITY
DURATION
OF
ACTIVITY
PERSON/S IN
CHARGE
FORMS
FEES
Proceed to the Business

Development and Marketing
Officer, Office of the Port
Manager, Secures application
forms and other documentary
requirements and makes
clarificatory inquiries.
REM Officer provides the client

with a short briefing on the
service and its requirements
15 minutes
Mariel P. Baladad
Application
Forms
Submits the duly accomplished

Lease Application and Customer
Registration Forms (CRF)
together with other basic
documentary requirements to
the BDMO, Office of the Port
Manager
REMS Officer receives and

evaluates the application and
submitted documentations.
Inputs details of application
into the PROMPT System
1 day
Mariel P. Baladad
REMS Officer checks if the

property applied for is
available thru the GIS Module,
Property List, and areas
available for Lease Report
1 day
Mariel P. Baladad
REMS Officer prints and

forwards Acknowledgement
signature if and when the
property to be leased is
available and the required
documents submitted by the
Applicant are all complete and
valid
20 minutes
Mariel P. Baladad
REM Approver signs

Acknowledgement Letter and
returns the same to the REM
Officer
10 minutes
Renato T. Tolinero
STEP
APPLICANT/CUSTOMER
OFFICE/SECTION
ACTIVITY
DURATION
OF
ACTIVITY
PERSON/S IN
CHARGE
FORMS
FEES
REM Officer endorses the PTOc

Proposal to REM Supervisor
1 day
Mariel P. Baladad
REM Supervisor reviews,

validates and endorses the
PTOc Proposal
1 day
Mateo P. Villones
REM Approver reviews and

approves PTOc Proposal
1 day
Renato T. Tolinero
10
REM Officer prints and forwards

the PTOc, Transmittal Letter
and Order of Payment
30 minutes
Mariel P. Baladad
11
REM Officer forwards

Transmittal Letter to REM
Approver for signature
5 minutes
Mariel P. Baladad
12
REM Approver signs and

returns Transmittal Letter to
REM Officer
5 minutes
Renato T. Tolinero
13
REM Officer forwards

Transmittal Letter to Applicant
5 minutes
Mariel P. Baladad
Free
14
Applicant receives and signs the

PTOc
5 minutes
Mariel P. Baladad
15
Applicant pays the

corresponding rental advance
and deposits stated in the Order
of Payment, Pro-rated/Full
Insurance Premiums and Real
Estate Tax to
Accounting/Cashier
15 minutes
Lolita S. Santa
Roberto C. Amper
5 minutes
Renato T. Tolinero
16
REM Approver countersigns the

PTOc and forwards it to the
REM Officer
Permit Fee:
P1,000.00,tw
o (2) mos.
Advance
rental, one
(1) mo.
Deposit, RPT,
FI add VAT
1 SERVICE TITLE:
Granting of New and Renewal of Existing Permit to Operate
laws to engage
permits or those operating
Operate (PTO) ancillary service from the
Any person/organization, natural or juridical, who is qualified under existing

in business and existing operations who are not yet holders of PPA
on a holdover capacity, shall apply for a Permit to
Port Management Office (PMO) of Nasipit

area of jurisdiction
All person/organizations doing business or plan to do business within the

of the Port Management Office (PMO) of Nasipit
(PTO)
REQUIREMENTS:
(For New Applicant) - 1. Letter-application from the Applicant-Operator addressed to the Port Manager to be
submitted to the PMO.

2. Articles of Incorporation/Cooperation/Partnership, By-Laws and Registration with
SEC or CDA
3. Registration with BIR, SSS, ECC, DTI, Business/Mayors Permit,
VAT Registration Certificate
and Certification from concerned government
agencies that said applicant has the technical
capability to operate said
services (e.g. oil recycler, waste collection, etc.)
4. List of
existing equipment/gears and procurement program for additional equipment/gears
5.
List of personnel and workers with corresponding rates of salaries/wages and SSS Numbers
6.
Company/Cooperative Board Resolution or Partnership Authorization of signatory to
ancillary services contract/permit
7.
Specific area of operations within the port facility (with sketch)
8.
Proposed ancillary rate
(for Renewal Applicant)-
1. Letter-application from the Applicant-Operator addressed to the Port Manager to be

submitted to the
PMO
2. Amended Articles of Incorporation/By-Laws of Corporation/Cooperative/Partnership
3. SSS Official Receipt or Special Bank Receipt with SSS Form R3 and Annual Certification from concerned
government agencies
4. Latest inventory and procurement program of
ancillary service equipment/gears and existing ancillary
rate
5. Annual government share/regulatory fee remitted
for the last three (3) years based on PPA audit
6. Audited financial statement for the
past three (3) years
7. Company/Cooperative
Boards Resolution of Partnership Authorization of signatory to ancillary services
contract/permit
8. Specific
area of operation within the port facility (with sketch)
FEES:
Port Ancillary Services I (10% Government Share)

In consideration of the rights and privileges granted the permit tee/contractor, he/she shall
remit to the Authority (without prejudice to its right to subsequently impose a direct
collection system) not later than the 10th day of each month, not less than 10% of the gross
income derived from the operation of Ancillary Services.
Port Ancillary Services II (Annual Regulatory Fee)
Total
Permit Fee
Annual Regulatory Fee VAT (12%)
216.00
P2,016.00
1,500.00
P 300.00
prescribed (or those to be prescribed) by the Authority shall not be limited or

confined to services mentioned herein and shall not preclude the Authority from collecting
on other ancillary services not mentioned therein or from increasing the floor rates as it
deem necessary.
NOTE:
The fees
fees
may

STE
P
APPLICANT/CUSTOMER
OFFICE/SECTION
ACTIVITY
DURATION
OF
ACTIVITY
PERSON/S IN
CHARGE
15 minutes
Mariel P. Baladad
FORMS
FEES
Proceed to the Business

Manager, Secures application
forms and other documentary
requirements and makes
clarificatory inquiries.
Provides the client with a short

briefing on the service and its
requirements
Submits the accomplished

application form and other
documents to the Business
Manager
Receives and evaluates the

application and submitted
documents.
1 working
day
Mariel P. Baladad
Routes evaluated application

and documents to all divisions
concerned for
comments/recommendations
1 working
day
Mariel P. Baladad
10 minutes
Mariel P. Baladad
30 minutes
Mariel P. Baladad
5 minutes
Mariel P. Baladad
5 minutes
Mariel P. Baladad
Receives routed application

and documents
Informs applicant/client of
approval/disapproval of
submitted application
If approved, instructs clients to
pay the corresponding fees
Proceeds to Business
Officer to get copy of fees
assessment
Issues fees assessment and

instruct client to proceed to
Operations Section for
issuance of Port Charges
Computation Sheet (PCCS)
Permit Fee:
P300.00
Annual Reg.
Fee:
P1,500.00
Proceeds to Operations
Sections for Issuance of
PCCS
Issues PCCS and Instructs

client to proceed to
Cashiers Office to pay fees
5 minutes
Lolita S. Santa
Proceeds to Cashiers Office

to pay fees
Issues Official Receipt and

instructs client to return to
BDMO
5 minutes
Roberto C. Amper
Returns to BDMO
Copies details of Official

Receipt and advices client
to wait for advice as to
when contract will be ready
for pick-up
3 minutes
Mariel P. Baladad
Prepares/encodes/prints
PTO proforma
20
minutes
Mariel P. Baladad
Informs/advices client to
receive, sign and return the
PTO proforma
30
minutes
Mariel P. Baladad
Receives PTO proforma and

forwards same to PSD
Manager for signature of
recommending approval
5 minutes
Renato T. Tolinero
11
Forward PTO proforma to

Port Manager for signature
of approval
5 minutes
Renato T. Tolinero
12
Retrieves signed PTO

proforma from Port Manager
5 minutes
Mariel P. Baladad
Free
Gives Clients copy of

approved PTO to client
1 minute
Mariel P. Baladad
PTO
Contract
10
13
Receives/signs and returns

PTO proforma to BDMO
Receives approved Permit to

Operate (PTO)
LIST OF THE OFFICE OF THE PORT MANAGER

FRONTLINE SERVICES
-Receiving of Letters/Communications and other Documents
-Receiving of Incoming Communications
-Receiving of Documents for Approval and Signature
1 SERVICE TITLE:
Granting of New and Renewal of Existing Permit to Occupy
OFFICE ADDRESS:
(PTOc)

Telephone Numbers : (085)
342-5352, 342-6451
815-3449
Fax Number
Email Address
(085)
815-4434
Receiving of Letters-Request for the approval of the Port Manager

Official and Staff
Agencies from other Government and Private Offices, PPA-PMO Nasipit
from the other Divisions/Sections
REQUIREMENTS:
Letter / Communications/Documentations/Documents stamped
Received
from Central File Unit (CFU)

FEES:
None
STE
P
APPLICANT/CUSTOME
R
OFFICE/SECTION
ACTIVITY
DURATION
OF
ACTIVITY
PERSON/S IN
CHARGE
FORM
S
FEES
Presents letter received by

the Records Officer to the
Executive Secretary
Executive Secretary reads

the letter forwards to the
Executive Assistant
2 minutes
Gemma Espaa
Customer proceeds to the

Executive Assistant
Executive Assistant reads

the letter and ask the
customer of their request
2 minutes
Juanchoo I. Talili
Executive Assistant forwards

letter to the Port Manager
for approval
2 minutes
Juancho I. Talili
Customer awaits for the

approval of their request
Executive Secretary get the

PMs comments/approval of
the request and records to
the logbook
5 minutes
Gemma Espaa
Customer receives the

approved request
Presents the approved

request to the customer
1 minute
Gemma Espaa
Gemma Espaa
Documentation returned to
the Records Officer/CFU
2 Receiving of Incoming Communications

Receiving of PPA Memoranda and other Internal Communications
PPA Inter Offices, Divisions and Sections
REQUIREMENTS:
Communications should be stamped Received from the Central File Unit (CFU)

DURATION OF
ACTIVITY
PERSON/S IN
CHARGE
FORMS
FEES
Executive Secretary receives

and reads the communications
5 minutes
Executive Secretary forwards

the communications to the
Executive Assistant
2 minutes
Juancho I. Talili
Executive Assistant reads letter

and have it stamped
Received
2 minutes
Melinda T. Collado
Communications forwarded to
comments and instructions
2 minutes
Amorita C. Grana
Communications retrieved from

the Port Manager
2 minutes
Juancho I. Talili
Port Managers
comments/instructions
recorded in the Logbook
2 minutes
Gemma B. Espaa
Communications
photocopied/routed to the
respective
RCs/Division/Sections
2 minutes
Gemma B. Espaa
STEP
1
APPLICANT/CUSTOMER
Records Officer indorsed
Communication
OFFICE/SECTION
ACTIVITY
3 Receiving of Documents for Approval and Signature

Receiving of Documents for the approval of the Port Manager
PPA PMO Nasipit Officials and Staff from the other Divisions/Sections
REQUIREMENTS:
Divisions/Sections
Documents for signature of the Port Manager should be duly signed by the
Chief

STEP
APPLICANT/CUSTOMER
DURATION OF
ACTIVITY
PERSON/S IN
CHARGE
FORMS
FEES
Documents are
scanned/checked and
initialled
2 minutes
Juancho I. Talili
Gemma B. Espaa
Documents are forward to

approval and signature
2 minutes
Juancho I. Talili
Gemma B. Espaa
Documents retrieved from

the Port Manager after
approval and signed
2 minutes
Juancho I. Talili
Gemma B. Espaa
Documents are recorded in

the logbook
5 minutes
Gemma B. Espaa
Documents are
5 minutes
Gemma B. Espaa
Personnel forwards
documents
OFFICE/SECTION
ACTIVITY
* Form is available FREE OF CHARGEforwarded/indorsed to the

respective Division/Sections

Vessel Clearance

Uploaded by

Document Information

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

Vessel Clearance

Uploaded by

Copyright:

Available Formats

ARTA

Please let us know how we have served you

If you are not satisfied with our service, your

LIST OF NASIPIT BASEPORT FRONTLINE SERVICES

Allocation of Berthing Spaces and the Service of Docking Needs

Philippine Ports Authority

WHO MUST AVAIL OF THE SERVICE:

* Vessels Registration (for maiden voyage)

SCHEDULE OF AVAILABILITY OF THE SERVICE:

Dockage (for Foreign Vessels)

HOW TO AVAIL OF THE SERVICE:

Proceed to Marine Services

Marine Services Section/

Receives copies of Application

* Form is available FREE OF CHARGE

Clearing Officers on Duty

HOW TO AVAIL OF THE SERVICE:

Proceed to Marine Services

Request for the computation

Clearing Officer on Duty

Receives the draft of the

Stamps the Roll Book with

* Form is available FREE OF CHARGE

Dockage (for Foreign Vessels)

GRT x Dollar rate x .039 x no. of days in the port

HOW TO AVAIL OF THE SERVICE:

Proceed to Marine Services

Pays the required fees per

Receives Port Operations

Present the Official Receipt of

Examines the Official Receipt and

Proceeds back to PSD-Clearing Officer

Secures Bill of Lading (BL) from

Proceeds to CHO-NIASSI and presents

Cargo Handling Operator (CHO)-NIASSI

PPA Cashier/Collection Representative

Withdrawal of Dangerous Goods

Philippine Ports Authority

Withdrawal of Dangerous Goods

WHO MUST AVAIL OF THE SERVICE:

All Legitimate Port Users

1. Bill of Lading from port of loading

SCHEDULE OF AVAILABILITY OF THE SERVICE:

24 Hours a day/7days a week

70.25 / Rev. Ton

90.20 / Rev. Ton.

14.95 / Rev. Ton

21.10/ Rev. Ton.

HOW TO AVAIL OF THE SERVICE:

Terminal Supervisor/Safety Officer

CHO Safety Officer

Notifies PPA and CHO on the arrival

Presents Bill of Lading/Import

TOO evaluates/examines the

Pays the corresponding port charges

PPA Cashier/Collection Rep. collects

Upon arrival of the vessel, presents

CHO Scaler/Billing Head

Asks CHO Delivery Receipt

CHO Cargo Checkers Section

Submits copy of CHO OR and DR for

PPA-PSD Clearing Unit

Receives/forwards port operations

Retrieves Bill of Lading/Delivery