EFFECTIVE TIME

MANAGEMENT

Task 1(An activity)

Task 2
Please define with
an example -

What
according to
you is effective
time
management?

So what is Effective Time

Management?
Effective Time
Management (ETM) refers
to managing time
effectively so that the right
time is allocated to the
right activity
4

Why ETM?

o To

save time
o To reduce stress
o To function
effectively
o To increase our
work output
o To have more
control over our
job
responsibilities
5

How?
Effective

Planning
Setting goals and objectives
Setting deadlines
Delegation of responsibilities
Prioritizing activities as per their
importance
Spending the right time on the
right activity
6

Increase Effectiveness
After

organizing and categorizing

tasks, prioritize tasks
Develop new skills

Time Sense
Goal Setting
Time Planning
Recognize Procrastination

Celebrate

your accomplishments

Organize and Prioritize

Plan your work,

then work your
plan
The to-do list
Assess your tasks
Plan for the
unplanned

Planning and
Prioritization

Organize and Prioritize

Prioritize

your
tasks
do
the majority
of your
tasks fall on
the chart?

Urgent

Not Urgent

Im
por
tan
t

I
Important
and
Urgent

II
Important ,
but
Not Urgent

Not
Im
por
tan
t

III
Urgent,
but
Not
Important

IV
Not Urgent
and
Not Important

Where

10

Organize and Prioritize

Quadrant
Immediate

Attention
Required

Urgent

Not Urgent

Im
po
rta
nt

I
Important
and
Urgent

II
Important,
but
Not Urgent

No
t
Im
po
rta
nt

III
Urgent,
but
Not
Important

IV
Not Urgent
and
Not
Important

11

Organize and Prioritize

Quadrant

II

Requires

attention, but
not yet critical

Urgent

Not Urgent

Im
por
tan
t

I
Important
and
Urgent

II
Important,
but
Not Urgent

No
t
Im
por
tan
t

III
Urgent,
but
Not
Important

IV
Not Urgent
and
Not Important

12

Organize and Prioritize

Quadrant

III
Nice

to do

Urgent

Not Urgent

Im
por
tan
t

I
Important
and
Urgent

II
Important,
but
Not Urgent

No
t
Im
por
tan
t

III
Urgent,
but
Not
Important

IV
Not Urgent
and
Not Important

13

Organize and Prioritize

Quadrant

IV
These

activities
are time eaters

Urgent

Not Urgent

Im
por
tan
t

I
Important
and
Urgent

II
Important,
but
Not Urgent

No
t
Im
por
tan
t

III
Urgent,
but
Not
Important

IV
Not Urgent
and
Not Important

14

Task 3

Round 2

Round 1

Round
3

15

Kill
procrastination

Get Started

Use your time gaps

Break the task

down

Important tasks first

16

Kill
procrastination

Reward
yourself

Give yourself more

time

Break the task

down

Simplify it

17

Kill
procrastination

Do nothing!

Involve someone

Delegate it

Use your time for leisure

18

Time management skills

= stress and anxiety levels

and productivity

19

20