Successful Project Management

Justice, E-Government, & the Internet

June 28, 2000 Dallas, Texas
Lawrence P. Webster

Project:
A temporary endeavor undertaken
to create a unique product or
service.

Project Management:
The application of knowledge,
skills, tools, and techniques to
project objectives to meet
stakeholder needs and
expectations.

Knowledge Areas:
Scope Management
Time Management
Cost Management
Quality Management
Human Resources Management
Communications Management
Risk Management
Procurement Management
Integration Management

Disclaimers:
Substantive

Differences
Size Differences
Components are Integrated
Over-simplified Examples

Project Management Context:

Project

Phases and Life Cycle

Stakeholders
Leadership Skills
General Management Skills
Communications Skills

Project Phases and Life Cycle:

Divide

Project into Phases

Better Management Control
Review Deliverables and Performance
Fast-tracking

Example of Project Phases:

Conceptual

Design
Detailed Design
Coding and Testing
Training and Documentation
Deployment

Stakeholders:
Individuals

and Organizations
Actively Involved in Project
Interests Affected by Project

Leadership Skills:
Vision

and Strategy
Establishing Direction
Aligning People
Communicating
Negotiating
Motivating and Inspiring
Influencing Organizations
Overcoming Barriers to Change

General Management Skills:

Planning
Finance

and Accounting
Personnel Administration
Technology
Organizational Development
Delegation
Team Building
Conflict Management
Solving Problems

Communications Skills:
Writing
Listening
Speaking
Presenting
Media

Relations
Meeting Management

Scope Management:
Initiation
Scope

Planning
Scope Definition
Scope Verification
Scope Change Control

Key Inputs, Tools &

Techniques, and Outputs:
Product

Description
Project Charter
Scope Statement
Work Breakdown Structure (Microsoft
Project)
Formal Acceptance
Scope Management Plan

Time Management:
Activity

Definition (Microsoft Project)

Activity Sequencing (Microsoft Project)
Activity Duration Estimating
Schedule Development
Schedule Control

Key Inputs, Tools &

Techniques, and Outputs:
Activity

List
Network Diagram
Project Schedule
Schedule Management Plan

Cost Management:
Resource

Planning
Cost Estimating
Cost Budgeting
Cost Control

Key Inputs, Tools &

Techniques, and Outputs:
Resource

Requirements
Cost Estimate
Cost Baseline or Spending Plan
(Microsoft Excel Documents)
Cost Management Plan

Quality Management:
Quality

Planning
Quality Assurance
Quality Control

Key Inputs, Tools &

Techniques, and Outputs:
Quality

Management Plan

Human Resource Management

Organizational

Planning
Staff Acquisition
Team Development

Key Inputs, Tools &

Techniques, and Outputs:
Role

Assignment Matrix (Microsoft

Word)
Staffing Management Plan
Organizational Chart
Project Team Directory

Communications Management:
Communications

Planning
Information Distribution
Performance Reporting
Administrative Closure

Key Inputs, Tools &

Techniques, and Outputs:
Communications
Project

Management Plan

Records
Performance Reports
Change Requests
Project Archives
Formal Acceptance
Lessons Learned

Risk Management:
Risk

Identification
Risk Quantification
Risk Response Development
Risk Response Control

Key Inputs, Tools &

Techniques, and Outputs:
Risk

Management Plan
Checklists
Contingency Plans
Reserves
Contractual Terms

Procurement Management:
Procurement

Planning
Solicitation Planning
Solicitation
Source Selection
Contract Administration
Contract Close-out

Key Inputs, Tools &

Techniques, and Outputs:
Procurement

Management Plan
Procurement Documents
Proposals
Contract
Contract File
Formal Acceptance and Closure

Integration Management:
Project

Plan Development
Project Plan Execution
Overall Change Control

Key Inputs, Tools &

Techniques, and Outputs:
Project

Plan
Lessons Learned

Management Processes:
Initiating

Processes
Planning Processes
Executing Processes
Controlling Processes
Closing Processes

Activity
Sequencing

Scope
Planning
Activity
Definition
Scope
Definition

Schedule
Development
Duration
Estimating

Cost
Budgeting

Resource
Planning
Cost
Estimating

Plan
Development

Quality
Planning

Risk
Identification

Communications
Planning

Risk
Quantification

Response
Development

Organizational
Planning

Staff
Acquisition

Procurement
Planning

Solicitation
Planning

For More Information:

Search Group, Incorporated

National Center for State Courts

www.iso.org

Software Engineering Institute

www.pmi.org

International Standards Organization

www.ncsc.dni.us

Project Management Institute

www.search.org

www.sei.cmu.edu

Center for Technology in Government

www.ctg.albany.edu

Successful Project Management

Or How to Ruin the Lives of Others
for Fun and Profit!