Professional Documents
Culture Documents
OUTLINE
Fundamental Principles PD 1445
General Requirements for all Types of
Disbursements
Specific Requirements for Each Type of
Disbursement
Cash Advances
Fund Transfers to NGOs/Pos
Fund Transfers to Implementing
OUTLINE
Allowances, Honoraria and Other Forms of
Compensations
Other Expenditures
Extraordinary and Miscellaneous Expenses
Prisoners Subsistence Allowance
Procurement
Cultural and Athletic Activities
Human Resource Development and
Training Program
Financial Expenses
Road Right-of-Way (ROW)/Real Property
Fundamental Principles,
Sec. 4, P.D. 1445
No money shall be paid except in pursuance of an
Requirements
Release of Funds
Implementation and Liquidation of Funds
Released
Staggered Release of Funds to NGO/PO
Memo 2010-014
Specific Guidelines and Documents Required
Transfer to Implementing Agencies
Transfer
Implementation and Liquidation by
Implementing Agency
Liquidation by Source Agency
From Trust Fund to General Fund for
Unspent/Excess Amount
4.0 Salary
General Guidelines- 35 FY2012 GAA or pertinent
Individual Claims
First Salary
Salary (if deleted from the payroll)
Salary of Casual/Contractual Personnel
Salary Differential due to Promotion and/or Step
Increment
Last Salary
Salary due to heirs of deceased employee
Maternity Leave
General Claims through the ATM
general claims)
Clothing/Uniform Allowance (Individual and General claims
Subsistence, Laundry and Quarters Allowances
Productivity Incentive Allowance (individual and general claims)
Special Counsel Allowance
Honoraria
Personnel Involved in Government Procurement
Teaching Personnel (DepED, TESDA, SUCs and other
educational institutions)
Governing Boards of Collegial Bodies
Lecturer/Coordinator
Special Projects
Science and Technological Activities
6. Other Expenditures
General Guidelines Sec. 57, 2012 GAA or
pertinent provision of the GAA for the
year, Sec 43, Chapter 5 and 80, Chapter7,
Book V1 EO 292, Sec 58, 2012 GAA, etc.
Specific Guidelines and Documents
Required
Utility Expense
Telephone/Communication Services
7. Extraordinary and
Miscellaneous Expenses
General Guidelines Sec. 57, 2012 GAA or
pertinent provision of the GAA for the year,
Sec 43, Chapter 5 and 80, Chapter7, Book
V1 EO 292, Sec 58, 2012 GAA, etc.
Specific Guidelines and Documents
Required
Utility Expense
Telephone/Communication Services
8. Prisoners Subsistence
Allowance
General Guidelines Item 1 and 2,
Special Provision for BJMP and Bu Cor,
2012 GAA or pertinent provisions for the
year
Specific Guidelines and Documents
Required
By administration thru cash advance
By catering contract
9. Procurement
Procurement thru Public Bidding GAA for the year, Sec. 2-7, 9-10 and 12 of
EO 182 s. 1997 and Sec. 87 of GAA 2012, COA Circular 2009-001, 2005-0087
Infrastructure
Consulting Services Annex E Revised IRR RA 9184, Annex D. COA Memo 2005-027
Goods- RA 9184, Sec 5r Revised IRR, 2012 GAA Provisions, Sec. 20
Advance Payment
Variation Order/Change Order/Extra Work Order
Progress Payment
Final Payment
Release of Retention Money
Rationale
As a general rule, cash advances must be
liquidated within the prescribed periods depending
on the nature and purpose of the cash advance:
Effectivity:
January 01, 2014
Objectives:
To provide new accounts for the adoption of the
Philippine Public Sector Accounting Standards
(harmonized with IPSAS)
Major Changes
a. Coverage is limited only to all
national government agencies
b. Expanded account code structure from three (3) digits to eight (8)
digits
Account Groups:
Codes are assigned to account groups to facilitate
location of accounts in the general and subsidiary
ledgers, to provide systematic arrangement and
classification of accounts and facilitate
preparation of the consolidated financial reports
as follows:
Code Account Groups
1
Assets
2
Liabilities
3
Equity
4
Income
5
Expenses
Major Changes
c. New Accounts were provided for
the implementation of the
Philippine Public Sector
Accounting Standards
New Accounts
Example
Major Changes
d. Some accounts were deleted since
these accounts are for use by local
government units or governmentowned and/or controlled corporations
while other accounts are no longer
applicable to national government
agencies.
Deleted Accounts
Example
Major Changes
e. Some accounts were either
expanded or compressed. For
instance, expense accounts for
repairs and maintenance and
depreciation of property, plant and
equipment which were previously
presented per asset account were
compressed based on the major
account classification.
Compressed Accounts
Example
Expanded Account
Example
A
R
D
T
F
Financing
Source
1 digit
Required
Authorizatio
n
2 digits
ORGANIZATION
12 digits
Fund
Categor
y
3 digits
LOCATION
9 digits
Department
2 digits
Agency
3 digits
Operating
Unit
7 digits
Region
2 digits
Province
2 digits
City,
Municipality
2 digits
Required
Required
Required
Require
d
Optional
Optional
* Chart of Accounts
Barangay
3 digits
MFO/
PROGRA
M,
ACTIVITY
and
PROJECT
9 digits
OBJECT CODE
10 digits
MFO/PAP
Code
9 digits
COA
CoA*
Object
8
digits
Unique for
each
Department/A
gency
Sub-Object
2 digits
Rationale
It is the policy of the State to adopt and
implement full public disclosure of all its
transactions involving public interest and
recognize the right of the people to
information on matter of public concern as
embodied under Section 28, Article II and
Section 7, Article III of the 1987
Constitution
Salient Features
Purpose:
Issued to prescribe rationalized and updated
rules and regulations on the grant of
Representation Allowance (RA) and
Transportation Allowances (TA)
Coverage:
Generally, those holding regular and
contractual positions entitled to RATA under the
pertinent general provisions of the annual GAA
Others as authorized and enumerated in the
NBC
1 to 6 workdays
7 to 12 workdays
13 to 18 workdays
19 workdays or more
Fund Sources:
Charged against the agency budgets/appropriations
for the purpose for NGAs
For GOCCs and GFIs, charged against the corporate
operating budgets
The reimbursible RATA for those in detail to other
government agencies shall be charged against the
budgets of the parent agencies
Effectivity:
Thank you!