Ktp-Knowledge Transfer Programme

CRITICAL AGENDA PROJECT
KNOWLEDGE TRANSFER PROGRAMME KTP

MINISTRY OF HIGHER EDUCATION MALAYSIA
KNOWLEDGE TRANSFER
PROGRAMME
to
INDUSTRY & COMMUNITY
KTP GRANT SCHEME THIRD ROLLING PLAN
(2013-2014)
Prepared By:
Knowledge Transfer Programme Committee
Ministry of Higher Education Malaysia
Knowledge Transfer Programme - KTP

KTP Grant Scheme Third Rolling Plan (2013)
CONTENT
1.
Overview
2.
Policy
3.
Key Result Area (KRA)
4.
Model of Implementation
5.
Implementation Plan
6.
Impact Measurement
7.
Examples Impact of KTP
8.
Roll-Out Plan (2013 2014)
9.
KTP ADMINISTRATION @ IPTA

OVERVIEW
In a high income economy the demand for knowledge workers will

increase.
Educational reforms will be a vital need for inclusive growth.
Human capital policies must be given top priority, as they will be
crucial in making more rapid inroads towards reducing income
inequality.
Labour market imperfections, including wage and employment
discrimination, will have to be rectified.
Fragmented and segmented labour markets must be made more
integrated. (NEM 92)
While innovative ideas and knowledge may be converted into

lucrative commercial undertakings, there would also be many
incidences of failure which need to be managed. Above all,
intellectual property rights (IPR) and other rights should be
protected. (NEM 99)

OVERVIEW (CONTD)
MoHE planned to formulate a new policy of KTP by establishing a

New CAP for PSPTN
The new CAP would outline the importance of KTP to be adopted by
HEIs in particular the Public Universities.
Requirements
How Malaysian HEIs can assist in delivering and transferring knowledge
created in their institutions to the industry and or community.
Differentiation need to be made as not to overlap with other CAPs
which can also contain elements of KT such as commercialisation,
entrepreneurship and employability CAPs.
The knowledge to be transferred need to be based on certain
fundamentals which need to be determined.

OVERVIEW (CONTD)
THE WORKSHOP
The initial meeting on KTP with the Minister of Higher

Education was held on 11 November 2010 and the Minister has
decided that the needs of the workshops on KTP to be held in
order to outlined the goals, scopes, directions and the
guidelines for the implementation programme of KTP.
1st Workshop 29-30 November 2010 (Concorde Inn, KLIA)
2nd Workshop 26-27 January 2011 (Marriott Hotel
Putrajaya)

OVERVIEW (CONTD)
KTP LAUNCHING CEREMONY
The Knowledge Transfer Programme - KTP was officially

launched by the Minister of Higher Education, Dato Seri
Mohamed Khaled Nordin on 26 June 2012 at KLIA Pan Pacific
Hotel. In the same ceremony, Mohamed Khaled also launched
the book and logo of KTP, and presented a mock cheque to 15
IPTAs for the Second Rolling Plan Grant and Flagship Project
Industry Grant to 20 IPTAs involved.

POLICY
KTP Policy Outline

Background of KTP
Objective of KTP
Current status of KTP of IPTA in Malaysia
Issues and Challenges
Rationale of the Policy
SWOT Analysis
Strategic Thrusts of the Policy
Strategic Objective 1: Enhance and Enrich Current Knowledge
Transfer in IPTA
Strategic Objective 2: KTP as Catalyst for Community or Industry
Growth
Framework of the Policy
Roll-out, Milestone and Achievements

BACKGROUND OF KTP
KTP recognises a broad range of activities to support mutually

beneficial collaborations between universities, industries and
communities (government agencies / non-government
organisations (NGOs) / public sector).
It provides the platform for the exchange of tangible and

intangible intellectual property, expertise, learning and skills
between academia, industry and the community.
The forms of interactions may include, consultancy, education,

training, graduate development, conferences, sharing of
physical facilities and student placements.
POLICY

BACKGROUND OF KTP (CONTD)
Public Higher Education Institutions (IPTAs) should effectively

engage with industry and community towards mutually beneficial
initiatives through role played by:
Academia: able to incorporate relevant and up to date knowledge

from industry and the community into their teaching, learning and
consultancy activities.
Industry : can utilize the resources of IPTAs to enhance their

business capability and economic activities
Community: can benefit from the knowledge generated in IPTAs

to improve quality of life within the community.
Graduate/Postgraduate Intern : enhance their personal and

professional development
POLICY

OBJECTIVE OF KTP
To recognize and promote the transfer of knowledge
via the exchange of creative and innovative ideas,
research findings, experiences and skills between
IPTA, industries, government agencies and the wider
community.
POLICY

GOAL OF KTP
To enable the development and improvement of the
quality of products, services and policies to be
shared for mutual benefits between the stakeholders
i.e. academia, industry, community and the
graduate/postgraduate intern.
POLICY

CURRENT STATUS OF KTP OF IPTA IN MALAYSIA

IPTA do implement KTP, however they are not
comprehensive.
The practices and approach vary amongst the IPTAs.
Poor correlation between investment in time and
resources versus the impact currently produced.
Thus there is a need for a structured and systematic
national KTP framework.
POLICY

ISSUES AND CHALLENGES
Issues
Mismatch between the needs of the industry and the available

resources in IPTAs.
Communication problems among stake holders.
Lack of access to information among parties involved.
Challenges
Insufficient expertise in IPTAs in some sectors.

Convincing the industry that grades is not the only factor for
internship eligibility.
Industry perception of subsidised rate for consultancy work by
IPTAs.
Lack of laboratory certification of IPTAs.
Lack of readiness and willingness of industry/IPTA to share their
expertise and facilities.
POLICY

RATIONALE OF THE POLICY
To encourage and recognise engagement between

industry/community and academia in order to support the
implementation of the New Economic Model (NEM) in creating a
knowledgeable and high income nation.
To provide a meaningful platform of exchange that facilitates the

identification and matching of appropriate expertise in IPTA to
address industry and community needs.
To optimize the potential of IPTA expertise through coordinated

interactions with stakeholders.
To nurture the interactions between the stakeholders for

sustainable and productive partnerships.
POLICY

SWOT ANALYSIS
STRENGTHS
Expertise and Capacity of academicians and nonacademicians in the University
University as a pool of innovative ideas
Abundance of volunteerism among university students
and staff
The autonomy to engage the community
Long and proven track records in community engagement
and services
WEAKNESSES
Lack of formalisation of partnership and commitment
from the experts in the University
Measurement of impact of social innovation projects
especially the intangibles
Documentation of all KTP projects
Wide and varying definitions of the scope of the
knowledge transfer
No clear connection with the target groups
Level of rewards and recognition varies between
universities
Lack of governance and leadership at University level in
support of KTP in community engagement
Varying ecosystems within individual universities
OPPORTUNITIES
Potential to enhance & enrich current knowledge
through KTP initiatives exist
The need to preserve good and noble values and passion
in existing initiatives
Enhancing meaningful community services in community
engagement
Paradigm shift from current service-oriented to
scholarly-oriented community project.
Empowerment and capacity building of the recipient
groups
Possible partnership with more focused NGOs
Reciprocity of knowledge transfer and exchange
THREATS
No clear policy in existence to support KTP in community
Reluctance of the academic staff to engage in the
knowledge transfer
Lack of commitment and support by certain industryies
on community engagement
POLICY

STRATEGIC THRUSTS OF THE POLICY

Enriching the quality of human capital in IPTA,
industries and communities via knowledge transfer
including teaching, learning and services.
Strengthening the accessibility of knowledge transfer
from IPTAs to spur industry growth, community
development and quality of life.
POLICY

STRATEGIC OBJECTIVE 1: ENHANCE & ENRICH CURRENT

KNOWLEDGE TRANSFER IN IPTA
Through
Identifying and implementing potential project,
Strengthening both curriculum and co-curriculum in IPTA based

on industry and community,
Building capacity of academic and student in IPTA,
Integrating KTP initiatives of IPTA into academic programmes

of other related institution of learning,
Shifting the current service-oriented to scholarly-oriented

community projects with outcomes to the target group.
POLICY

STRATEGIC OBJECTIVE 2: KTP AS CATALYST FOR

COMMUNITY OR INDUSTRY GROWTH
Through :
Implementing meaningful projects with industry or community

which are sustainable and have measurable outcome,
Empowerment and capacity building of the recipient industry

or groups.
Strategic partnership with stakeholders, and
Reciprocity of knowledge transfer initiatives between

stakeholders.
POLICY

FRAMEWORK OF THE POLICY
Establish partnership framework
Criteria for selection of projects

The organization must have a specific business need which will be
enhanced through the KTP
IPTA must have competency to meet the organization's business
need
Establish KTP programme committee
Establish permanent secretariat for KTP at USM
Briefing and buy-in by stake holders
National roll-out for KTP projects
POLICY

ROLL-OUT, MILESTONE AND ACHIEVEMENTS

Action
Timeline
Responsibility
Establish partnership framework
Jan 2011
USM & MoHE
Criteria for selection of projects
Jan 2011
USM & MoHE
Establish KTP programme committee
Mac 2011
USM & MoHE
Establish permanent secretariat for Mac 2011

KTP at USM
USM & MoHE
Briefing and buy-in by stake holders
USM & IPTA
National
projects
First
Rolling
Plan
Mac 2011
KTP Mei 2011
IPTA
POLICY

ROLL-OUT, MILESTONE AND ACHIEVEMENTS (CONTD)

Action
Timeline
Periodic Report of KTP Projects by
Project Leader
Dec 2011
Roadshow for Second Rolling Plan
Dec 2011
Periodic Report of KTP Projects by
Project Leader and Partner
Mac 2012
National
Projects
Second
KTP Launching
Rolling
Plan
KTP Mac 2012

June 2012
Responsibility
IPTA,USM
& MoHE
Roadshow
Committee &
IPTA
IPTA,USM
& MoHE
IPTA,USM
& MoHE
IPTA,USM
& MoHE
POLICY

KEY RESULT AREA (KRA)

The 5 KRAs identified are in the fields of:
EDU
Education raising level of education in certain areas
ECO
Economic gains for sector/s of industry in identified sector
GT
Sustainability and Green Technology Initiatives
DG
The Disadvantaged groups
IRC
Developing Industry Relevant curriculum (For High Impact

sector)

MODELS OF IMPLEMENTATION
o KTP Programme shall include the involvement of the following :
KPI
MEASUREMENT
KTP
KTP
ACADEMI
ACADEMI
A
A
KTP
KTP
INTERN
INTERN
KTP
KTP
INDUSTRY
INDUSTRY //
COMMUNITY
COMMUNITY
Lecturer or university's staff identified in the KTP Programme

Graduated Interns and Post Graduate Interns
Identified by KTP-IPTA
o The project = the identified KTP Programme per location/firm/

community/target group.
o Project may be replicated to other identified KTP Project of similar
nature but different location/firm/community/target group.
o The KTP project committee is allowed to vary the provisions of the
financial limit after considerations of nature of projects.

MODEL OF IMPLEMENTATION (CONTD)

Academia
Academia
Graduate
Graduate/ /
Postgraduate
Postgraduate
Intern
Intern
STRATEGIC
INNOVATIO
N
Community/
Community/
Industry
Industry

IMPLEMENTATION PLAN
The projects for the third phase of the 10th Malaysian Plan would be
roll-out based on the following details with the cost breakdown for
the implementation plans is as follows:
DURATION
IPTAs
INVOLVED
COST PER PROJECT (RM)
2 years
(2013-2014)
20
Salary or subsistence of the KTP Intern

The overhead and administrative of
project
Costs of the Interns training and
development
Administrative support

IMPACT MEASUREMENT
KRA will be determined by MoHE
Impact measurement to be approved by KTP Project Committee
Impact measurement every three months through Periodic
Progress Report of Project Leader
every six months through Periodic
Progress Report of partner (industry /
community)

EXAMPLE: IMPACT of KTP

KRA
Impact Measurement
Proxy Indicator
(Intermediate
Measurement)
Education raising level of

education in certain areas
% improvement in public
examination identified
Progress in school based

assessment
Economic gains for sector/s of

industry in identified sector
% of increase of profit or income

generated
3 month cash flow average - or

Financial ratios
Sustainability and Green

Technology Initiatives
% of increase of profit or income

generated
Measurement related to the

technology infused - e.g.
reduction in energy bill
The Disadvantaged groups
% of increase in annual income

for target groups
Periodical reports attest by social

department
Developing Industry Relevant

curriculum (For High Impact
sector)
Acceptance of curriculum by
industry and applied by Education
institutions
Progress reporting

ROLL-OUT PLAN (2013-2014)
Request for proposal from IPTA (Bottom Up)

Differentiation between industry and community
Criteria for application (Definition of the grant)
Criteria for evaluation (Review)
Procedure for application and evaluation
Monitoring and disbursement of KTP

Request for Proposal from IPTA (Bottom Up)

Individual or a group of academicians
Supporting collaborative industry documentation (current
agreement, MoA, Letter of Intent, Letter of Agreement,
Letter of Award)
Supporting collaborative community documentation
(current letter of request from community)
Proof of graduate intern involvement

Differentiation between Industry and Community

Definition of community and industry
Timelines
Tangible versus intangible output
Commercialisation and non-commercialisation project
Profit and non-profit
Contribution from industry and or community in monetary
and non-monetary forms

Criteria for Application (Definition of the Grant)

Grant will not be disbursed if applicant have other similar
grant(s) including research
Basic criteria's for application for FRGS would be used.
(Graduate Intern replace Human Capital)
Timeline will not more than 2 years. Minimum 1 year.

Criteria for Evaluation (Review)
Based on 5 KRAs mentioned earlier
Output
Impact
Viability and sustainability
Capacity building
Improved products, services and policies
Level of commitment from industry/community
Minimum of 30% project cost from industry
For community, commitment from community leader, relevant

government agencies and other institutions (including non-monetary
contribution)
Potential for advancement

GENERAL COMMENTS of EVALUATION PANELS (2012 proposals)

Project is more on research-based and consultancies-driven.
The Knowledge Transfer-driven is low and not justified
The objective is not in line with the KTP requirement
The output/impact is not quantified
Incomplete information of intern(s) (No academic
qualification & year of graduation and no signature)
There is no evidence of industry commitment. No supporting
document from the commitment partner (outdated
document)
Financial commitment of industry partner is not stated.

Procedures Related to Application and Evaluation
Concept of KTP
Definition of KTP grant
Purpose of KTP grant
KRA of KTP
Condition for application
Procedure of application
Evaluation criteria
Financial and budgetary
consideration
Output of project (No. involved)
Outcome/impact of project
(benefit)
Announcement date of opening
and closing
Roadshow
Evaluation
Result and disbursement of grant
Monitoring
Other matters
KTP
KTP INDUSTRY
INDUSTRY GUIDELINES
GUIDELINES 2.0
2.0 VERSION
VERSION
KTP
KTP INDUSTRY
INDUSTRY APPLICATION
APPLICATION FORM
FORM 2.0
2.0 VERSIO
VERSIO
N
N
KTP
KTP FLAGSHIP
FLAGSHIP INDUSTRY
INDUSTRY APPLICATION
APPLICATION FORM
FORM 22
.0
.0 VERSION
VERSION
KTP
KTP COMMUNITY
COMMUNITY GUIDELINES
GUIDELINES 2.0
2.0 VERSION
VERSION
KTP
KTP COMMUNITY
COMMUNITY APPLICATION
APPLICATION FORM
FORM 2.0
2.0 VERS
VERS
ION
ION
KTP
KTP FLAGSHIP
FLAGSHIP COMMUNITY
COMMUNITY APPLICATION
APPLICATION FORM
FORM
2.0
2.0 VERSION
VERSION

Monitoring and Disbursement of KTP
Monitoring based on:

Project performance
Financial performance
Quarterly progress report
Disbursement based on:

Letter of Acceptance and agreement signed and disbursed fully
(depending financially)

TOTAL NUMBER OF APPLICATIONS in 2011 (First

Rolling Plan)
INDUSTRY- 95
COMMUNITY - 230
Total of Application = 325

NO.
SUMMARY By KRAs (First Rolling Plan)

KRA
INDUSTRY
COMMUNITY
1.
Education Raising level of education

in certain areas.
14
118
2.
Economic gains for sectors of industry/
52
54
23
34
community in identified sectors

3.
Sustainability and Green Technology

Initiatives
4.
The Disadvantages Groups
20
5.

Curriculum (for High Impact Sector)
95
230
TOTAL

PROJECTS SELECTED (First Rolling Plan)
COMMUNITY - 16
INDUSTRY- 28
Total of Project = 44

NO.
2011 SUCCESSFUL KTP INDUSTRY PROJECTS BASED on

KRAs
KRA
TOTAL
1.
Education
-Raising level of education in certain
areas
2.
Economic gains for sectors of industry

in identified sector
12
3.

technology Initiatives
11
4.
The Disadvantaged Groups
5.

Curriculum (for High Impact sector)
TOTAL
28

NO.
2011 SUCCESSFUL KTP COMMUNITY PROJECTS BASED on

KRAs
KRA
TOTAL
1.
Education
areas
2.
Economic gains for sectors of

community in identified sector
3.

4.
5.
Developing Community Relevant

TOTAL
16

TOTAL NUMBER OF APPLICATIONS in 2012 (Second

Rolling Plan)
INDUSTRY- 152
COMMUNITY - 238
Total of Application = 390

SUMMARY By KRAs (Second Rolling Plan)
NO.
KRA
INDUSTRY
COMMUNITY
1.
Education Raising level of education

in certain areas.
33
2.

industry/
community in identified sectors
95
42
3.
Sustainability and Green Technology

Initiatives
126
4.
The Disadvantages Groups
40
36
5.

Curriculum (for High Impact Sector)
10
152
238
TOTAL

PROJECTS SELECTED (Second Rolling Plan)
FLAGSHIP - 20
COMMUNITY - 28
INDUSTRY- 44
Total of Project = 92

NO.
1.
2.
3.
2012 SUCCESSFUL KTP INDUSTRY PROJECTS BASED on

KRAs
KRA
Education
-Raising level of education
in certain areas
Economic gains for
sectors of industry in
identified sector
4.
The Disadvantaged
Groups
5.
Developing Industry
Relevant Curriculum (for
High Impact sector)
TOTAL
PROJECT
FLAGSHIP
24
11
15
44
20

NO.
1.
2.
2012 SUCCESSFUL KTP COMMUNITY PROJECTS BASED

on KRAs
KRA
Education
areas
PROJECT
16

community in identified sector

4.
5.
Developing Community Relevant

3.
TOTAL
28

THIRD ROLLING PLAN FOR YEAR 2013
Application Opening Date
1 NOVEMBER 2012
Application MUST reach PTJ
depends on PTJ
Application MUST reach KTP Sect
7 DECEMBER 2012
Application Evaluation
& Selection Period
26-28 DECEMBER 2012
Interview and Presentation

Session
14 JANUARY 2013
Announcement of
successful applications:
21 JANUARY 2013

SOME GENERAL INFORMATION FOR THIRD

ROLLING PLAN
Grants of up to RM200k per project in 2013

MoHE has allocated : RM11 million ~ 55 projects
(bottom up)
: RM6 million ~ 30 projects
(top down)
Ratio of industry: community projects ~ 70:30
No research component, only established knowledge
transferred to the industry/community
Need at least one Graduate Intern as the transferor
POLICY
Bottom Up
38 projects for Industry RM7.6 million
17 projects for Community RM3.4 million
Top Down
21 Flagship projects for Industry RM4.2 million
9 Flagship projects for Community RM1.8 million
Participation/Involvement of Academia from other

HEIs
1. Polytechnics/College Communities
2. IPTS

KTP ADMINISTRATION @ IPTA

Chairperson:
Contact person:

Thank
KNOWLEDGE TRANSFER PROGRAMME

KNOWLEDGE FOR ALL

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CRITICAL AGENDA PROJECT

KNOWLEDGE TRANSFER PROGRAMME KTP

Knowledge Transfer Programme - KTP

Key Result Area (KRA)

Examples Impact of KTP

Roll-Out Plan (2013 2014)

KTP ADMINISTRATION @ IPTA

Knowledge Transfer Programme - KTP

In a high income economy the demand for knowledge workers will

While innovative ideas and knowledge may be converted into

Knowledge Transfer Programme - KTP

MoHE planned to formulate a new policy of KTP by establishing a

Knowledge Transfer Programme - KTP

The initial meeting on KTP with the Minister of Higher

Knowledge Transfer Programme - KTP

The Knowledge Transfer Programme - KTP was officially

Knowledge Transfer Programme - KTP

KTP Policy Outline

Knowledge Transfer Programme - KTP

KTP recognises a broad range of activities to support mutually

It provides the platform for the exchange of tangible and

The forms of interactions may include, consultancy, education,

Knowledge Transfer Programme - KTP

BACKGROUND OF KTP (CONTD)

Public Higher Education Institutions (IPTAs) should effectively

Academia: able to incorporate relevant and up to date knowledge

Industry : can utilize the resources of IPTAs to enhance their

Community: can benefit from the knowledge generated in IPTAs

Graduate/Postgraduate Intern : enhance their personal and

Knowledge Transfer Programme - KTP

Knowledge Transfer Programme - KTP

Knowledge Transfer Programme - KTP

CURRENT STATUS OF KTP OF IPTA IN MALAYSIA

Knowledge Transfer Programme - KTP

ISSUES AND CHALLENGES

Mismatch between the needs of the industry and the available

Insufficient expertise in IPTAs in some sectors.

Knowledge Transfer Programme - KTP

RATIONALE OF THE POLICY

To encourage and recognise engagement between

To provide a meaningful platform of exchange that facilitates the

To optimize the potential of IPTA expertise through coordinated

To nurture the interactions between the stakeholders for

Knowledge Transfer Programme - KTP

Knowledge Transfer Programme - KTP

STRATEGIC THRUSTS OF THE POLICY

Knowledge Transfer Programme - KTP

STRATEGIC OBJECTIVE 1: ENHANCE & ENRICH CURRENT

Identifying and implementing potential project,

Strengthening both curriculum and co-curriculum in IPTA based

Building capacity of academic and student in IPTA,

Integrating KTP initiatives of IPTA into academic programmes

Shifting the current service-oriented to scholarly-oriented

Knowledge Transfer Programme - KTP

STRATEGIC OBJECTIVE 2: KTP AS CATALYST FOR

Implementing meaningful projects with industry or community

Empowerment and capacity building of the recipient industry

Strategic partnership with stakeholders, and

Reciprocity of knowledge transfer initiatives between

Knowledge Transfer Programme - KTP

FRAMEWORK OF THE POLICY

Establish partnership framework

Criteria for selection of projects