Professional Documents
Culture Documents
Welcome!
Introductions
Ice Breaker
Housekeeping
Agenda
Course Materials
PMDP courses
Course Introduction
Housekeeping
Ground Rules
Be on time
Listen to and show respect for the
opinions of others
Avolid side-conversations
Cell Phones off
Breaks
Lunch
Facilities
Course Introduction
Course-Agenda
Course Introduction
Module 1: Budget Development
Module 2: Understanding Financial
Reporting
Course Summary
Course Introduction
Professional Management Development Program
(PMDP)
M-100: The Essentials of Community Association
Management
M-201: Facilities Management
M-202: Association Communication
M-203: Community Leadership
M-204: Community Governance
M-205: Risk Management
M-206: Financial Management
Course Introduction
Course Materials
Pre-session Assignments
Participant Guide
2 Modules:
Financial Management
Bidding and Contracts
Activities
Course Evaluation & Exam forms
Course Introduction
Importance of Course
A budget is a financial plan for
managing community association.
Budget establishes:
What services community provides
When they will be done
How they will be done
Introduction to Module 1:
Budget Development
Budget Development
Focus
Developing a
community
association
budget
Budget Development
Module 1 Objectives:
1. Identify the elements of Duty of Care.
2. Identify and explain the elements associated with Duty of
Loyalty.
3. Identify a budget line item and its level of service based on
the associations obligations, its needs, and owner
expectations.
4. Develop budget line items using zero-base budgeting and a
comparison to historical trends.
5. Apply zero-base budgeting to calculate current replacement
costs.
Budget Development
Module 1 Objectives, cont.:
6.
Determine whether current replacement costs
are adequately funded.
7.
Apply zero-base budgeting to calculate the
cost of performing a service in-house versus
outsourcing a position.
8.
Reconcile budget revenues and expenses.
9.
Obtain approval for an associations operating
and replacement fund budgets.
Budget Development
Optional Pre-Reading
Three chapters from M-100 available
to review basic concepts:
Chapter 5: Budgets and Reserves
Chapter 6: Section on Assessment
Chapter 7: Report Funding &
Financial Statements
Fiduciary Duties
Lesson 1 Objectives:
Identify the elements of
Duty of Care
Identify and explain the elements
associated with
Duty of Loyalty
Fiduciary Duties
Board members are
bound by state law to:
Act within their authority
Exercise due care
Act in good faith
Act with ordinary care that they
believe to be in the best interests of
the association
Fiduciary Duties
Fiduciary duties include:
Duty of Care
Duty of Loyalty
Fiduciary Duties
The three main
functions of the Board
of Directors is:
1.Policy making body
2.Approval body
3.Oversight body
Fiduciary Duties
The Duty of Care:
Requires a director to act in a
reasonable and informed manner
when participating in the
Boards
decisions and its oversight of the
day to day management of the
community.
Fiduciary Duties
Elements of Duty of Care:
Attend board meetings regularly
Serve on a committee
Exercise independent judgment
Act in the best interest of the corporation
and its members
Obtain adequate information
Rely on experts
Delegate authority to act
Duty of Care
Attend
Serve
Independent
Judgment
Delegate
Authority
Act
Obtain
information
Relyon
Experts
Fiduciary Duties
The Duty of Loyalty requires the
Director to exercise power in good
faith and in the best interest of the
community rather than the
Directors own interest or the
interest of another person or
entity.
Fiduciary Duties
Duty of Loyalty relates to:
Conflict of Interest
Corporate Opportunity
Confidentiality
Description
Formula
Zero-base Estimate = R x Q x T x N
Purpose:
Develop a zero-base line item
Compare a zero-base line item to the
historical trend to see if there is a
potential for efficiency and savings
Replacement Reserves
Lesson 4 Objectives:
Apply zero-base budgeting to
calculate current replacement costs.
Determine whether current
replacement costs are adequately
funded.
Replacement Reserves
Why fund replacement reserves?
The association needs a plan
Regular periodic assessments are
most equitable
Loans usually cause a unit owner
to pay for the asset twice
Replacement Reserves
Two Parts of a Reserve Study
1. The information about the
physical status and
repair/replacement cost of
the major common-area
components the association
is obligated to maintain.
2. Analysis of associations
reserves, income, and expenses.
Replacement Reserves
Reserve Specialist (RS):
CAI established the Reserve
Specialist designation to
help identify qualified
reserve study providers.
The Reserve Specialist Code
of Ethics is online and in the
Resource Section of this
guide.
Replacement Reserves
The four primary funding
strategies:
Baseline funding
Full funding
Threshold funding
Statutory funding
Replacement Reserves
The concept of basic investment
principles:
The board of directors, supported with
the advice of the community association
manager, has a fiduciary responsibility to
all unit owners to make sure reserve
funds are invested properly.
Replacement Reserves
Investment Concepts
Safety
Liquidity
Yield
Laddering
Replacement Reserves
Suitable investments instruments for
association reserves:
Certificates of deposit
(CDs)
Replacement Reserves
Activity #3a: Develop a Replacement
Line ItemExample
Purpose:
To review a roof replacement example
together as a class before working on
your own in groups.
Replacement Reserves
Activity #3b: Develop a Replacement
Line ItemGroup Work
Purpose: To practice:
Calculating the current
replacement cost for an
item using zero-base
budgeting.
Determining whether the
current replacement cost
for an item is adequately
funded or not.
Personnel Cost
Lesson 5 Objective
Apply zero-base budgeting to
calculate the cost of performing a
service in-house versus
outsourcing a position.
Personnel Cost
Personnel Cost
Use Zero-based budgeting to
inform employee:
Total cost of position to community
association
Total compensation versus takehome pay
Personnel Cost
Base compensation = gross pay
Take-home pay = gross pay - taxes benefits
Wages = pay for nonexempt (hourly)
employees
Salary = pay for exempt (salaried)
employees
Personnel Cost
Benefits
Determined by the employer.
Employer may require matching
contributions from employee.
Benefits vary by employer and locale.
Usually a percent of gross pay or of the
cost of the benefit.
Personnel Cost
Workers compensation insurance
Rate varies by employee
classification.
States establish the requirement and
the amount of coverage necessary.
In most states, commercial insurers
provide the actual coverage.
Personnel Cost
Payroll taxes
Set by the taxing body
Employer must pay its share and
withhold and forward employees share
State and local governments vary in
terms of requiring payroll deductions
and the types of deductions required
State income tax
Federal income tax
FICA (social security)
Module Summary
Module 1 Focus:
Development of a community
association budget from
identification of budget items and
their level of service through
budget approval.
Module Summary
Module 1 Objectives:
Identify the elements of Duty of Care
Identify and explain the elements associated with Duty of
Loyalty
Identify a budget line item and its level of service based on
the associations obligations, its needs, and owner
expectations.
Develop budget line items using zero-base budgeting and a
comparison to historical trends.
Apply zero-base budgeting to calculate current replacement
costs.
Module Summary
Module 1 Objectives, cont.:
Determine whether current replacement costs
are adequately funded.
Apply zero-base budgeting to calculate the cost
of performing a service in-house versus
outsourcing a position.
Reconcile budget revenues and expenses.
Obtain approval for an associations operating
and replacement fund budgets.
Additional Resources
from CAI
CAI offers many excellent resources
about financial management. For
information on these products, call CAI
for a bookstore catalog at (888) 2244321 or visit the bookstore online at
www.caionline.org/bookstore.cfm