16 Cost sheet

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Requirements for this Tutorial

You will need a good grasp of:

The basics of SAP financial accounting / cost centers
be.as basics

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Learning Targets

After working through the lesson, you will be able to:

Understand how to integrate cost accounting
Transfer bookings into cost accounting
Create a cost sheet

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Agenda

Master data resources

1: General
2: Work with cost accounting / cost sheet

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SAP / be.as master data and interfaces

SAP account chart
(GL/Accounts)

SAP
SAP Profit Center

be.as import table (Finance Data)

be.as cost center

allocation
to SAP profit center

Cost center group

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Distribution key

Map SAP account <->

be.as cost element through
Assigment table

Distribution key

Cost element group

be.as

General

(Cost type / Cost element accounting)

Profit center

Journal entry

Cost element

SAP
Cost center
accounting

Cost element
Clearing cost center

be.as

Cost element
accounting

Distribution key
Distribution key
Clearing cost center

Cost center 1

Clearing cost center

Cost center 2
allocation key

Cost center 1

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Cost center 2

General

Distribution of costs
(SAP account chart)

SAP

Map to SAP profit certer

(production, management)

Allocated
clearing cost center
Distribution key

Cost center

Cost Elements

V_1000 Allocation energy

V_2000 Allocation lease

4000 Production
5000 Stock

xxx
xxx

Direct
Costs
xxx
xxx

Distribution Key

be.as

U_1000 Allocation Production

U_2000 Allocation Stock
Cost Center

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Cost Center

Cost Elements

Costsl

5100 Stock for raw goods

5200 Stock for finished goods
4100 Assembly
4200 Packing

xxx
xxx
xxx
xxx

xxx
xxx
xxx
xxx

Agenda

Master data resources

1: General
2: Work with cost accounting / cost sheet

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Work with cost accounting

(Cost elements / Cost types)

SAP Profit center = be.as Cost center

Construction
3000

SAP Accounts = be.as Cost elements

4240 energy costs
4500 vehicle's costs
4210 lease costs

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Production
4000

Stock
5000

Assembly
4100

Stock for
raw material
5100

Packing
4200

Stock for
finished goods
5200

Work with cost accounting

(Create statement cycles)

Create master data

(sequence)

1. Create statement cycle

2. Create cost centers
3. Create cost types
4. Create distribution and allocation keys
5. Asign cost types to financial accounts

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Work with cost accounting

(Create statement cycles)

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Work with cost accounting

(Create cost centers)

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Work with cost accounting

(Create cost types)

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Work with cost accounting

(Create distribution keys)

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Work with cost accounting

(Assign accounts to costs types)

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Work with cost accounting

(Register incoming invoice)

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Work with cost accounting

Data import from SAP (Accounting)

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Work with cost accounting

(Cost sheet)

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Work with cost accounting

Extended Profit / Loss statement

Definition of own Structures Display results in a report or export to Excel

Cost sheet menu -> Master data -> Structures for profit and loss statement

Definition of own structure for the report of a

profit and loss statement

Any number of structures can be defined

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Work with cost accounting

Extended Profit / Loss statement
Create rows for structure:
Position: order in report
Kind: select (currently only cost unit) for output in report
Type: Budget. Output of defined budgets for cost unit
Current: currently determined value for cost unit
Object: select for output in report (Dropdown list right click)
Available objects: Category (block / area header)
Cost type; cost center; cost type group; cost center group
Sum; Sum %
Special buttons:
Re-position: re-numbering in by increment of
10-er (sum objects considered).
Refresh: reload data
Via Menu cost sheet -> reports cost sheet ->
profit and loss statement a screen with the
results of the structure definition is opened.

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Selection: for cost type, cost center, cost type group and cost
center group: select via dropdown list for the respective object
for Sum: enter comma-separated position numbers to be summed
up
for Sum %: 2 position numbers, comma-separated, which to be
related percentaged. Example: Pos 10 is percentage of Pos 20 ->
enter: 10,20
Designation for output: designation of row, used in Profit / Loss
statement

Work with cost accounting

Extended Profit / Loss statement

Display of results

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Summary

Now you can:

Understand how to integrate of cost accounting
Transfer bookings into cost accounting
Create a cost sheet

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Thank you for your participation!