MORNING PRAYER

Dear Father in Heaven, we thank

you for this Day and for gathering us all
here. We humbly beseech you to keep
us all in your presence throughout this
orientation. Let all that we do, say,
think and feel be a solemn expression
of your holy will for each and every one
of us here today.
Keep us always humble in your
service, vigilant to Your prodding, and
joyful in your love. Amen
TODiaz

A SERVANTS PRAYER
Lord in this very hour I pray
For strength to live my day today
Teach me O Lord that I may be
The kind of man thou has made me
In serving others may I see
That I am only serving thee
Fit me O Lord in thy great plan
That I may be a better person.
TODiaz

DOH-PERFORMANCE EVALUATION
SYSTEM
A Workshop on the Whats, Whys,Whens and How
tos

TODiaz

DOH-PES Orientation

Performance - execution of an action; fulfillment

of a promise, claim or request
Evaluation - examination or judgment
System- a regularly interacting or interdependent
group of items forming a unified whole

TODiaz

DOH-PES Orientation

Performance Evaluation System

is an organized process of
looking into organizational plans
thereby linking them to
individual work objectives and
standards, and judging the
results over a specified period for
the benefit of the rater, ratee and
organization as a whole

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DOH-PES Orientation

Policies of PES
adheres to the principle of performance-based
security of tenure
operates on shared commitments and objective
measures of performance results
enhances productivity by using performance
targets and standards

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DOH-PES Orientation

Policies of PES
recognizes the role of multi stakeholders in the
objective assessment and feedbacking on
individual employee performance
promotes transparency and provides mechanism
for appeals and resolution of conflicts and/or
disagreements.

TODiaz

DOH-PES Orientation

Objectives of PES
provides motivation and basis for incentives
enhances productivity
fosters improvement in efficiency and
performance

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DOH-PES Orientation

Top 10 Reasons Why PES fails

Supervisor lacks information
Unclear standards
Appraisal not taken seriously
Supervisor not prepared for PE

review
Both rater/ratee not honest/sincere
Supervisor uses ambiguous
language
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DOH-PES Orientation

TOP 10
Supervisor lacks appraisal skills
No ongoing performance
feedback
Not enough resources for
rewards
Ineffective discussion of
employee development

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DOH-PES Orientation

BUT
WE WANT
SUCCESS!

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DOH-PES Orientation

Personalities involved
Supervisor Rater
Employee Ratee
Peer rater
Subordinate Rater

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DOH-PES Orientation

Coverage

All first and second level

employees in the CO,
CHDs, Hospitals

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DOH-PES Orientation

Frequency
Every six (6) months,
specifically ending June 30
and December 30 each year

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June & december

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DOH-PES Orientation

Performance Evaluation Review Committee (PERC)

What is the PERC?

A select group of employees from

different levels in the organization
mandated to review, evaluate and
monitor the proper and fair
implementation of the PE System.

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DOH-PES Orientation

PERC Composition
Member\Location

Central Ofc

SOH
Agency Head
AS Director
HRM In-Charge
1st Level Rep
2nd Level Rep
*Division/Service Chief
Planning/Budget Head
Secretariat

CHD

* Heads of Division/Section/Department are automatically PERC

members during the review of staff under them

TODiaz

Hospital

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DOH-PES Orientation

Responsibilities of PERC
1.
2.
3.
4.
5.

Review of Targets
Review of Performance Standards
Determination of Final Rating
Monitoring and Evaluation of
DOH-PES
Setting of Internal Rules and
Procedures

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Performance Evaluation Process

Agreement:
measures vs results

Performance
Delivery

Performance Goals
Setting

Continuing
review, feedback
and coaching
Career moves

Formal review
of contribution
and
competencies

Development needs
assessment and planning

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DOH-PES Orientation

Setting of Targets
Kinds of Goals/Targets
1. Business/normal
2. Improvement/Problem/
Special Project
1. Innovative
2. Training

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DOH-PES Orientation

TARGETS should be:

S

specific

M measurable
A

attainable

realistic

time-bound
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DOH-PES Orientation

Targets and Accomplishments

Expressed in measures of
1. QUANTITY
2. QUALITY
3. TIME

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DOH-PES Orientation

Targets and Accomplishments

1. Quantity
Physical units
Monetary units
Percentage units
Proportion units

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DOH-PES Orientation

Targets and Accomplishments

2. Quality
Percentages in terms of accuracy
Negatively as in percentages of
error
Number of allowed revisions
Number of received complaints

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DOH-PES Orientation

Targets and Accomplishments

3. Time
End of period (EOM/EOS/EOD)
Beginning of a period (BOD,
BOM, BOS)
Specific dates
Use of response time

TODiaz

0
y2
l
u

03

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DOH-PES Orientation

Progress Review
Discuss status of targets, problems
encountered and ways to resolve
same

Discuss and agree on schedule or

modifications as may be necessary

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DOH-PES Orientation

Appraisal Meeting and Rating Proper

A. Enough lead time
1. Begin with positives
2. Give constructive criticism
3. Tie back to performance
objectives

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DOH-PES Orientation

Appraisal Meeting and Rating Proper

A. Enough lead time

4. Invite employee participation
5. Work out a jointly-agreed
development plan
6. Be realistic.

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DOH-PES Orientation

Mechanics of Rating
Description

Adjectival Rating

Performance exceeds
targets > 50%

Outstanding

Perf exceeds targets

by >25% - 49%

Very Satisfactory

Perf = 100% target or

exceeds up to 24%

Satisfactory

Performance of
51% - 99% of targets

Unsatisfactory

Performance of
50% and below of
targets

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Poor

Numerical
Equivalent
10
8
6
4
2

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DOH-PES Orientation

Components of Rating
Part I Performance has a weight of 70% of total rating
With Subordinate

Without Subordinate

Supervisor 60%

Supervisor 65%

Self 30%

Self 35%

Subordinate-10%

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DOH-PES Orientation

Components of Rating
Part II Critical Factors has a weight of 30% of total
rating
With Subordinate

Without Subordinate

Supervisor 70%

Supervisor 70%

Self 10%

Self 15%

Subordinate-10%

Peer 15%

Peer 10%

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DOH-PES Orientation

MECHANICS OF RATING
A. Time
Performance Standard
100 % task completed w/in 50% of the time required
100% task completed w/in 75% of the time required

100% task completed on time

51-99% task completed at the deadline
50% and below task completed at deadline

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Rating

10
8
6
4
2
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DOH-PES Orientation

MECHANICS OF RATING
B.

Quality
Performance Standard
No mistakes or deficiency
One or two minor errors or deficiencies
More than two minor errors or deficiencies
One or two major errors or deficiencies
Work not acceptable

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Rating

10
8
6
4
2
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DOH-PES Orientation

MECHANICS OF RATING
C. Quantity
Performance Standard
Target or quota exceeded by 50% or more.
Target or or quota exceeded by 25%.
Target or quota accomplished as expected.
Only 51-99% of target or quota accomplished
50% and below of quota or target accomplished

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Rating

10
8
6
4
2
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DOH-PES Orientation

Performance Evaluation for Employee without Subordinate

Targets/Results
Activity

QN

QL

To process leave
applications

19
80

19
80

To prepare and
release all Dos
within 48 hrs of
request

Total Rating

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Rating
Time

QN

QL

Time

Total

Sup

Sel

Sup

Sel Sup

Sel

Sup

Self

0 0
de def
fe ect
ct

W/i
n6
mo
s

W/i
n4
mo
s

10

10

10

10

26

28

0 0de def
fe ect
ct

W/
in
48
hrs

W/
in
72
hrs

10

10

22

24

14

16

20

20

14

16

48

52

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DOH-PES Orientation

Performance Evaluation for Employee without Subordinate

Rating
QN

QL

Time

Computation of rating

Total

Sup

Sel

Sup

Sel Sup

Sel

Sup

Self

10

10

10

10

26

28

10

10

22

24

14

16

20

20

14

16

48

52

TODiaz

1.Add all Supv rating

>14+20+14 = 48 (a)
2. Divide (a) by number of items.
> (48)/(6) = 8 (b)
3. Multiply (b) by factor rating for Supv
> (8) * (.65) = 5.2
4. Multiply by PWA
>(5.2)*(.70) = 3.64 (d)

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DOH-PES
Orientation

Performance Evaluation for Employee without Subordinate

Rating
QN

QL

Computation of rating

Time

Total

Do the same for the Self-rating

Sup

Sel

Sup

Sel Sup

Sel

Sup

Self

10

10

10

10

26

28

10

10

22

24

14

16

20

20

14

16

48

52

TODiaz

1.Add all Self rating

>16+20+16 = 52 (e)
2. Divide (e) by number of items.
> (52)/(6) = 8.67 (f)
3. Multiply (f) by factor rating for Supv
> (8.67) * (.35) = 3.03 (g)
4. Multiply (g) by PWA
>(3.03)*(.70) = 2.12 (h)
5. Add (d) and (h)
>3.64 + 2.12 = 5.763
5.763 is the total rating for Performance.

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DOH-PES Workshop

Mechanics of Rating
Adjectival Rating
Outstanding

Overall Numerical
Rating
9.5 10.0

Very Satisfactory

7.6-9.49

Satisfactory

4.5-7.59

Unsatisfactory

3.0-4.49

Poor

<= 2.99

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DOH-PES Orientation

Timelines
Activity
Submission of
performance targets
Confirmation of targets
by PERC

Final PEFs

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Before

Evaluation Period

After

15 days
W/in 15 days
Not later
than 15 days

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