HRMantra intro

HRMantra has a very simple user friendly homepage in which from just 1 page, all the employees (barring the HRD) can
do their self service functions like applying for leave, attendance regularization, on duty and Extra Worked applications and
approvals without any great training. There is also a monthly calendar appearing in which an employee can see from his swipe
card data, the dates in which he was absent marked by a red color, weekly offs in green color, late/early / deficit in grey color etc.
An employee can also set his favorite pages that he uses heavily so as to be able to go into that page in just 1 click. A list of
birthdays of employees reporting to you will appear on the homepage and you can send e-greeting cards to him. You can also set
your favorite photo in my space. HRMantra has 100s of beautiful thoughts for the day and you can change the skin color to suit
your mood for the day.
It automates all the HR functions right from the time a person applies to your firm till he leaves like staffing, induction,
employee information, attendance, leave, claims, payroll, appraisals and training management. i.e. complete hire to retire
processes.It automates all the HR functions right from the time a person applies to your firm till he leaves like staffing, induction,
employee information, attendance, leave, claims, payroll, appraisals and training management. i.e. complete hire to retire
processes.
HRMantra has a lot of employee information being stored like his date of birth, date of joining, gender, present detailed
address, cell number, email ids, marital status, hobbies, sports etc and all such information can be easily queried upon using a
simple yet powerful employee search engine using AND and OR conditions. It has great 3D HR business intelligence dashboards
and workflows that are fully customizable. Here it is so easy to use that employees do not need to be trained on how to use it. It
has more than 75 features better than any other such Indian software.

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HRMantra helps in keeping an all round tab on the performance of your employees by getting them appraised in an unbiased manner by their
bosses, their subordinates, their clients, their peer group, the HRD and the employee himself. These performance reviews are online, can be
customized to each position and done whenever required.
The performance chart of the appraised employees can be viewed through 3D customizable dashboards.
This will help you in monitoring in which direction your employees performance is moving in terms of Readiness, Final Rating and Potential.
You will also quickly know percentage of pending PMSs as also eligibility for PMSs department wise. You can do inter year analysis of
performance to check which employees performances have degraded or improved dramatically compared to last year.
You can create any number of PMS levels like self, HOD, peer groups or sub-ordinates giving you the options to set 180 or 360 degree PMS
system. Each of the PMS levels can have different weightages and select whether one PMS level can see the other persons evaluation or not.
You can create competencies matrix and map it to a role giving different weightages to each competency. Similarly create the key result areas
(KRAs) at any organizational hierarchy level and for each such department for a certain KRA you may have many key performance indicators or
measures.
You can create goal setting with the help of KRAs and there is also a balanced score card with its 4 perspectives.
In order to identify training needs of an employee at the time of PMSs, create a competency development method and decide its options.

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The KRA form can be opened for the employee to see and set KRAs by self.
You may have different PMS formats for different organizational hierarchies and user levels so as to get an accurate performance evaluation.
In the final PMS form, the PMS committee can review the scores of the appraisee and the appraisers. After checking their scores they can give
recommendations and also decide what kind of training programs he needs to undergo to be able to handle his next job assignments properly.
You can also do succession planning with the help of color-coding theory.
There are lots of readymade reports for quick analysis.
In Final Appraisal Options A page named 'Final Appraisal Options' has been added under the Settings of the PMS Module. The settings like
formulae, rating tables ,normalization settings and recommendation settings for Process Final Review can be made from this page.
A checkbox named 'Validate kpms 100% wtg' is available , it validates the parent kra's wtg or wtg of all the kras' when ticked. eg:- Incase if you
want the kpm % to be less than 100%, say- 80% then you need to uncheck this checkbox .
In Review Structure page a checkbox 'is confirmation form' is been added. This checkbox when ticked for a structure, opens up the confirmation
form for an employee else performance evaluation form will be opened.

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In Employee Information A provision has been made to display the monthly timesheet of the appraisee.
Summary of KRA score, Competency score and their respective ratings will be displayed in a tabular format for the appraisee/reviewers
reference before submitting the form. Hence a reviewer can make changes in the review and competency pages if he is not satisfied with the
score.
The remark field on the recommendation tab can be made mandatory,provided 'Remark Compulsory' checkbox in the options tab of the review
structure needs to be checked.
Master driven checkbox named 'submit all pages incase of pages saved as draft' is available on the submit tab of performance evaluation
form.It allows the reviewer to submit the performance evaluation form even if he has saved the pages as draft.
Review History of All And Self Review History, two new pages have been included in the selfservices of PMS module. Allows an employee to
view his review history for a selected structure & Allows a user to view the review history of the employee whom he has reviewed.
In Performance Evaluation form ,In Recommendation tab when selecting the increment option , It allows the employees to specify the
percentage of the fixed and variable annual CTC and calculates the proposed CTC accordingly.

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On selecting the 'send it to previous level' option, it now allows reviewers to select which page they want to send back to employees to re-fill.
When reviewers send back it becomes compulsory for employees to re-fill and submit again.
In Performance Evaluation Form, a checkbox named 'Save as draft' is been added in the performance evaluation form/Confirmation form.This
feature allows the user who is filling his performance evaluation form to save it to drafts before actually submitting it.
In Task Tracking under Manage Task Data a checkbox named 'Close/Unclose review data ' is been added. This checkbox allows the user to
close unclose review for a particular cycle by selecting any one radio button either Close Review or Unclose Review.
In competency Mapping Page , A feature named 'Hide Ratings' is been added in the competency mapping page . This feature allows the user to
show only those ratings in the competency tab of the Performance Evaluation Form/Confirmation form against each competency which he
wishes to show out of all the defined ratings.
A page named Organisation Task setting is available in the activities of the PMS module. This page allows a user to set goals according to
selected organisational hierarchy. The effect of this page will be further seen in the Performance Evaluation Form where it provides a reference
to the employee/reviewer while doing task setting.
In Competency Mapping Import/Export a page named Competency Mapping Import/Export is been included in the Settings under
Competencies of PMS module . Hence competencies can now be imported/exported from the application.

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In Performance evaluation Form a new checkbox named 'Make Task Setting status as Pending ' is been available. Resending the back with
Make Task Setting Pending will make the status of Task Setting as Pending and will delete the Task Review data for the previous level.
In Task Cycle columns namely 'Review upto days' and 'Previous Cycle' have been available
In Review Structure Page feature named 'Is Replicate' is available in the Review Structure page.This allows the users to replicate the data of
any selected level in TCD and Competency tabs of Performance Evaluation Form or Confirmation Form.
A checkbox named 'show employee name instead of level Alias' is also available to the page , This has been done to display level names
instead of defined alias , the effect of the same will be seen in the Task Review Page, Competency and View Status pages.
In Task setting page a provision has been made to diplay the sum of KRA weightage at the bottom of Task setting grid.
Letter templates can now be set according to the appraisal structure in letter template page .
Four new PIP related letter templates are now available in the letter templates page.
In Review structure page in the masters of PMS module a checkbox named ' Replicate data from prev level ' is been added.

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In Appraisee Summary Pagelayout , under Official details the following 4 checkboxes have been available namely:- Group Join date , Join
Date , Confirmation Date and Age. The effect of the same will be seen in the employee information tab of the performance
evalution/confirmation page.
Employee Information tab will also display career history of the employee .Hence providing foundation and support to the reviewer for the
employee's evaluation
In TCD tab Delete option is available in TCD . Also a provision is been made to display the TCD topics added by the previous level for reference
purpose.
Task Cycle page in the masters of PMS module .In quick settings intervals , the 'start from' drop down now has 4 new options ie.current date,
joining date, joining month and last task date. A new drop down 'to month' is also added in the quick settings intervals.
In Competency Page Layout Page , Rating has been renamed to Performance Rating, and parameters such as Potential Rating , Action Plan,
Due Date, Completion Date have been available.
.Succession planning will be the part of the masters of PMS module and will be based on Designation.It has the following two pages under it.
-Competency Mapping
-Read-Readiness Master
In Succession planning page named Succession Planning has been available in the transactions of PMS module for the critical position
identification, competency evaluation, setting readiness and deciding the final replacement.

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