Conduct Poll 1

Postal Ballot for Officers on Poll
Duty
You as Officer on Polling duty are entitled to
exercise your right to vote by means of

Postal ballot
You have already duly filled and signed
Form 12 for issuing of Postal Ballot in last
Training
Today you shall cast your vote using Postal
Ballot at the Training venue itself.

Duty
Postal ballot contains following forms: Form 13A - duly attested Declaration by the elector
Form 13B envelope containing postal ballot
Form 13C outer envelope containing form 13A, 13B
Form 13D instructions for using postal ballot
You are provided with envelope at your attendance
counters itself. This envelope contains above said forms.

When you shall be called you may proceed to cast your
vote by postal ballot
In the area designated for postal ballot, Gazetted Officer
is present to attest your Form 13A. Please produce EPIC
or any other departmental photo id card for attestation
purpose
Postal ballot paper sample

Only name of
candidate in
Hindi/regiona
l language
and English.
As well as
name of his
party is
mentioned.
NO SYMBOLS
on postal
ballot paper

Duty
You may cast your vote on postal ballot by
putting a tick mark against the name of the

candidate of your choice. Please ensure that the
tick mark is clear and not overlapping on names
of other candidates.
Insert this ballot paper in envelope Form 13B
Further, insert sealed envelope of both Form
13B and attested copy of Form 13A, into the
larger envelop Form 13C.
Do sign the envelope Form 13C before dropping
it into the drop box meant for the purpose.
Envelopes:- Form 13 B, 13C
Sign here
Training of Polling Parties
Conduct of
Poll-1
Important Instructions
General duty of the Presiding Officer:- Presiding
Officer at a Polling Station to keep order threat

and to see that the poll is fairly taken.
Duties of Polling Officer:- It shall be the duty of
the Polling Officers at a polling station to assist
the Presiding Officer for the such station in the
performance of his function
Returning Officers, Presiding Officers, Polling
Officers and any other officer appointed for
Election duty are deemed to be on deputation to
Election Commission of India who .will
superintend and control their conduct.
CONTENTS
1. Collection of Material and EVMs
2. Poll Day Arrangements
3. Setting up of EVMs at Polling
Stations
4. Mock Poll and sealing of
Control Units for poll
Collection of Polling Material and

EVM
Polling
Materials
Learning Module for Presiding Officer
Checking of
EVM
6/23/15
What you have to Collect on eve of Poll Day?

List of election materials as
provided in Annexure VIII of RO

Hand Book
All requisite statutory and nonstatutory forms
Other stationery items, voting
compartments, etc.
ECI order on alternative documents
Photocopies of specimen signatures
of the contesting candidates and
their election agents
Visitors sheets, mock poll
certificates
Additional reporting formats as
prescribed by the Commission
Learning Module for Presiding
6/23/15
10
What you have to Collect on Poll Day through Sector

Officer?
One complete set of EVM prepared for
your Polling Station.

The control unit Candidate set section
is duly sealed, address tag is firmly
attached and battery is operational.
The ballot units is duly sealed and
secured at two places
Ballot paper is fixed properly and slide
switch is correctly aligned.
Tendered Ballot papers 20 in number
for your constituency
Please check that they are not defective &
check their serial number.

Marked copy of Electoral roll along with ASD
(Absent, shifted and dead/duplicate) list of
your polling station
6/23/15
11
Collection of Electoral Rolls - 1

3 copies of the relevant part of the electoral roll - complete
and identical
Of that polling station

All deletions of names and corrections of clerical or other errors
12
duly incorporated in all the copies

Serially numbered from no. 1 onwards
The printed serial numbers of the voters are not corrected with
ink or otherwise
No new numbers are substituted for them
The marked copy of the electoral roll does not contain
any remarks other than PB and CSV
Deletion have been clearly marked with DELETED on
concerned electors as shown in next slide.
The elector role is duly signed by at least one AERO and one
more official
Learning
Presiding Officer
List of Module
ASD for
Absentee,
Shifted and Dead/Duplicate
will be
6/23/15
provided separately
ROs Certificate on the Roll - 1
14
6/23/15
Miscellaneous but Important

If you find any voting machine or any
polling material defective in any respect,

you must immediately bring such defect to
the notice of the officer in-charge of
distribution of voting machines/polling
materials or the Returning Officer for
necessary remedial action.
15
6/23/15
Collection of EVMs
ControlUnit
Ballot
Unit(as
- 1per no. of candidates)
6/23/15
16
How EVM looks like?

Interconnecting Cable
Control Unit
17
Balloting Unit
6/23/15
EVM Carrying Cases

Carrying Case - Ballot Unit
Carrying Case Control Unit
18
6/23/15
Important Features of EVM

Unique Serial Number- Each Control Unit (CU) has
unique serial number which matches with

metal strip number & Bar Code on the rear
side of CU
Braille- Molding of Braille on Ballot Unit for
visually challenged voters.
19
6/23/15
Component of Balloting Unit

This is the unit
the voter
operates to
exercise his / her
franchise
The
Interconnecting
cable is
permanently
attached to the
Balloting Unit
20
6/23/15
Component of Balloting Unit

Ready Lamp (Green)
Slide Switch Window
Numbers in Braille
Candidates Button
Candidates Lamp
Ballot Paper Screen
21
6/23/15
None Of The Above

(NOTA)
NOTA appears after the last candidate
Treat NOTA as a candidate
There are new formats of Form 17-C, 20
and 21 which are given in slides

subsequently as well as in your handouts.
These forms now contain reference to NOTA
Symbol for NOTA
Sample Ballot Paper

including option for NOTA
SR.
NO
.
NAME

RAM KUMAR

MEENA DEVI

SAHIL
CHAUDHARY

SANTOSH KUMARI

NONE OF THE
ABOVE
SYMB
OL
NOT
A
Components of Control Unit

ON Lamp
Display Section
Busy Lamp
Candidate Set Section

Result Section
Ballot Section
Ballot Button
Total Button
25
6/23/15
Components of Control Unit How to

open
Press Latch to release
Bottom Compartment Cover

26
Pull to open cover

6/23/15

Backside
Power Switch
Socket for connecting
Data Interface.
Socket for
of Balloting Unit
27
6/23/15
Components Control Unit Display

Section
Busy lamp glows RED when
the Ballot button is pressed by
polling officer to enable the
voter to cast vote. It goes off
when the voter has cast his
vote.
When no button is operated for
10-15 minutes, the CU goes to
power save mode. Indicated by
flickering of green ON lamp in
every 5 seconds.
Busy Lamp (Red)
Dual Line Digital Display Panel

Power ON Lamp (Green)
28
6/23/15
Important Tips for Presiding Officers

Messages Display on both Panels
[ nP ] [
1]
The machine is set for
single poll
[ Cd ] [
4]
The machine is set for 4
candidates
[ to ] [1087]
Total No. of votes polled
is 1087
[ 04 ] [ 235 ]
Candidate No. 4 has
polled 235 votes/
29Procedure at Close of Poll
Important Tips for Presiding Officers

Error messages Display on Left Panel
[Le ] =
link error
The interconnecting cable is not connected to Control

Unit properly or slide switch position in the Balloting
Unit is not set at correct number
[ Pe] =
pressed error
Any of the candidates button in the Balloting Unit is either

kept pressed or jammed
[ er ]=
memory error
for use
30Procedure at Close of Poll
The Control Unit is not fit
Components of Control Unit - Result Section

Close
Button
31
Result
Section
Outer Door
Holes to
Inner
pass
Compart
thread
ment
for
Door
sealing
Result
Button
Clear
Butto
n
Frame for
Paper
Seals
Inner
Latch
es
6/23/15
Outer
Door
Total Button
Buzzer
Ballot Button
32
6/23/15
Dos & Donts for EVM

Don
t
Don
t
Don
t
Don
t
Exert undue pressure on latches, hinges etc.
Don
t
Remove the Outer Paper Seal until the Control

Unit is on counting table
Don
t
Remove power pack from the Control Unit used

for poll
Force the connector fixed at the end of the
Interconnecting cable into the connector of
Control Unit in the reverse direction
Don
t
Don
t
Keep EVM near heater or other hot objects

Allow molten lac/sealing wax to fall on the EVM
while sealing
Force open the covers or doors of various sections
Pull the Interconnecting cable while disconnecting it from the Control

Unit without pressing the spring type clips on the hood of the connector
6/23/15
33
Check the EVM
[Must Read carefully Page

no. 10-14 Presiding Officer Handbook]
34
6/23/15
Collection of EVMs - 1
Checking of Voting machine
If not, bring
Please
check
also
check
to
from
notice
that
address
of
allconcerned
seals
tagsand
attached
officer
tags are
in
in-charge
the
intact
CU a
35
6/23/15
battery
This
The
power
caninstalled
beswitch
checked
in
must
the
by putting
be put to
the
`OFF'
Power
position.
Switch
36
6/23/15
Ballot and
Name
paper
papers
symbol
and
fixed
slide
of
oneach
units
switches
candidate
are correctly
properly
in line
aligned
fixed
with h
37
6/23/15
Thick
The
Remaining
candidates'
line are
buttons,
in blue
lineifwith
buttons
any,corresponding
have
masked,
been masked.
are
grooves
visible
38
6/23/15
Position of Slide Switch
No. of candidates
no of
Unit
Setting position
2-16
17-32
1st ballot position 1

name of 1-16 candidates
2nd Ballot position 2
Name of 17-32
33-48
48-64
In addition to above two

3rd ballot position 3
In addition to above 3
4th Ballot position 4
Ensure that the slide switch (s) on the ballot Unit(s) have
been secured with the help of transparent cello tap
39
6/23/15
Collection of Polling Material
6/23/15
40
POLLING MATERIALS
Collection of Polling Material - 1
Register
Voters
Working
List
of Classified
Slip
Copies
of Voters
- 1600
of
Service
(Form
Electoral
Voters(CSV),
Roll-3 for AC
if any
and
6/23/15
42

Ballot Papers
Indelible
Address
Special
Green
paper
Tag
tag
Tag
Inkfor
Seals
32
for
Phials
CU-5
BU
Tendered
for
4of
Votes- 20
6/23/15
43

Strip Seal
Rubber
Stamp
Metal
Match
Presiding
Distinguishing
Seal
Box
Pad
Stamp
Officers
-3
-1
for
(purple)-1
Presiding
Arrow
Mark
Diary
Rubber
Cross
Officer
1Mark-1
stamp-1
-1
6/23/15
44
FORMS
6/23/15
45
Collection of Forms - 1
List of Contesting Candidates (form 7-A)- 2
6/23/15
46
Record of Paper Seals used -2
6/23/15
47
List of Electors who voted after giving declaration/r
6/23/15
48
ENVELOPES
6/23/15
49
Collection of Envelops - 1
For tendered
smaller
marked
other
copies
envelopes
copy
ballot
of
of electoral
electoral
paper
(Statutory
& Tendered
rolls
rollsCovers)(SE-8
(SE-8)-1
(SE-8)-1
Voters l
6/23/15
50
For unused
Declaration
account
list
of challenged
and
of votes
by
spoiled
the
recorded
votes
Presiding
paper
(SE-5)
seals
(SE-5)-1
Officer
-1(SE-5)-1
before commencem
6/23/15
51
For Election
appointment
list
Presiding
of blind
Duty
Officers
and
letters
Certificate
infirm
Diary
of voters
polling
(SE-6)-1
(SE-5)
(SE-5)
agents
-1(in -1
case
(SE-6)-1
of Parl
6/23/15
52
For Register
receipt book
declaration
smaller
envelopes
of Voters
ofand
comparisons
cash
(17A)
(others)
forfeited
containing
(SE-7)
(SE-5)
(SE-6)-1
-1
-1signature
6/23/15
53
Cover
Plain
For
unused
any
Envelopes
for
other
PrOs
ballot
paper
brief
(SE-7)-2
papers
that
record
(SE-8)-3
RO
(SE-7)
under
has-5
decided
Rule 40
to(SE-6)
keep
6/23/15
54
Cover for unused

Wherever
envelopes
andare
damaged
smallerstrip
special
in size,
seal
tag
packing
(SE-7)(SE-7
6/23/15
55
Polling
Officer
Entry
SIGN BOARDS
Polling
Agent
Miscellaneou
s Notice
Specifying
area etc.
required by
Rule 30(1)(a)
Presiding
Officer
Exit
6/23/15
56
THE POLL DAY ARRANGEMENTS

BRINGING DEMOCRACY TO
LIFE .. AGAIN
BY NEERAJ BHARATI
ADDL.CEO
POLL ING DAY

PREPARATIONS
ADVANCE PREPARATIONS
POLL DAY PREPARATIONS
BOTTOM LINE
ALL PREPARATIONS TO BE DONE IN

ADVANCE
POLLING DAY EVENTS

REACHING OF POLL MATERIAL AND POLLING PARTIES
RESERVE PARTIES AND REPLACEMENT OF
DEFECTIVE EVMS
POLLING PROCESS AT POLING STATION .
MONITORING LAW AND ORDER SITUATIONS .
MODEL CODE OF CONDUCT ISSUES
POLL RELATED SITUATIONS .
RECEPTION OF POLLING MATERIAL AND EVMS.
SAFE CUSTODY OF EVMS IN STRONG ROOM .
COLLECTING AND SENDING REPORTS
COMMUNICATION AND COORDINATION
POLLING STATIONS UNDER FOCUS
PREPARATION OF ELECTORAL ROLLS

IN ALPHABETICAL ORDER
To sort out difficulties in locating the name of
electors in the electoral rolls.

For each premises/ building location where 3 or more
polling station are located a team of officials will be
appointed to facilitate the voters to locate his/her
particular polling station no. And the serial no. Of
that voter in that electoral roll.
Necessary arrangements for sitting of the teams with
a proper sized signage indicating voter assistant
booth.
Where ever the rolls is printed in other vernacular
language the same can be translated in English if the
database is in unicode.
VOTER ASSISTANCE BOOTH

Separate
officials
for
each
premises having three or more
PSs be appointed to facilitate
voters to locate their particulars.
Roll in alphabetical order, in
English, to locate quickly.
In case one or two PSs in a
premises, this list (in addition to
marked copies) be given to PrO
for easy identification.
62
GOING ARMED TO / NEAR A POLLING

STATION
(Sec. 134B and ECI No. 464/INST/2007 PLN-I dt. 24.2.2007)
Security personnel attached to any person NOT
to be allowed - Except in case of person covered

under Z+ security which is one security person
in simple clothes and with concealed weapon.
Prohibition
for Minister/MP/MLA to be an
election agent etc., (ECI's No. 437/ INST/2008EPS dt. 14.10.2008) (a) Minister/MP/MLA or persons to whom security
cover granted not to be an Election Agent/ Polling
Agent/Counting Agent.
(b) Any person having security cover will not be
allowed to surrender his security cover to act as such
agent.
63
PREVENTIVE MEASURES NEAR

POLLING BOOTH
ECI LETTER 464/INST/2007/PLN-1 DATED 12/01/2007 AND
INSRUCTIONS IN LETTER NO.464/INST/2008/EPS DATED

16/01/2009.
No booth is set up by political parties/candidate with in a
distance of 200 m from the polling station.
Only one table and two chairs at each booth for two
occupants who have to be voter in the same polling station
area having an epic. Person not have criminal record.
Prior permission in writing to be obtained from the ro.
Such booth to be issued only unofficial identity slips.
Only one banner to display the candidate name and parties
symbol.
REGULATION OF PLYING OF VEHICLES ON POLL DAY

[ECI's No. 437/6/96-PLN-III dt. 16.01.1996 & dated 24.3.2007 and No.
437/6/2006 - PLN-III dt. 23.11.2007]
One vehicle for candidate, one vehicle for election agent
and one vehicle for candidate's workers/party workers be

allowed - not more that 5 persons including drivers be
allowed.
If candidate is absent from constituency no other person
allowed to use the vehicle allotted to him - No other
vehicle should be allowed to be used by any leader.
Permits be issued by DEO - Permits be displayed on wind
screen of vehicles
Carrying of voters by these vehicles - Corrupt practice u/s
133 and penal action u/s 123(5) of RP Act, 1951.
65
Exceptions
Govt. Servant on duty, transportation of
patient / old / infirm persons, voters in
their own vehicle, public transport and
other genuine bona-fide use other than
election.
Private vehicles used by owners for
themselves/ family members for going to
polling booth to vote, not to be allowed
within a radius of 200 meter of PS.
66
NO CANVASSING WITHIN PS
OR ANY PUBLIC OR PRIVATE PLACE WITHIN A
OF 100phones,
METERS OF A PScordless
(S. 130)
DISTANCE
Cellular
phone etc., not to be allowed

except officers on duty in the
100 meters of a PS. [ECI No.
464/INST/2007-PLN-1 dt. 12.1.2007]
Voter slips to be plain white slips without
name of candidate/party markings/ symbol.
No posters or banners.
During polling, PrO and other staff shall
keep their mobile "switch off" in the PS. If
required they can talk from outside the
polling booth.
67
PROHIBITION OF MISUSE OF SMSs

[ECI's No. 464/INST/2008-EPS dt. 05.11.2008]
Objectionable SMSs are to be traced
and action to be taken by police.

Bulk transmission of SMSs as an
alternative
electioneering
cost
involved to be noticed.
Transmission
after the campaign
period is over is not allowed.
68
PROHIBITION OF LOUDSPEAKERS, MEGA PHONES

ETC AND DISORDERLY CONDUCT - WITHIN 100
Amplifying
or (S.
reproducing
the human voice
MTRS OF A PS
131)
69
by any apparatus not allowed.

In case of contravention such apparatus be
seized.
Shouting or otherwise act in disorderly
manner not allowed.
Penal action also to be taken.
Candidates' election booths (one table +
two chairs) without shamiyana/tentage and
with - one banner upto 3 ft. 1.5 ft. beyond
200 mtrs of a PS allowed. If it have valid
permission from local authority (ECI No.
464/INST/2007 PLN-I dt. 12.1.2007)
POLLING DAY
Distribution of EVMs,marked copy , green seal ,
paper strips and money to the Sector Officer by 5

o clock .
Ensure reaching of polling parties through sector
officers.
Ensure delivery of right EVMs and right marked
copies of polling party.
Polling parties provided with all polling materials
including EVM .
Marked copy of the electoral role and Tendered
papers supplied .
Law and Order arrangements .
Critical polling station identified .
CONTD
Appointment and dispatch of
polling parties as appointed by

DEO .
Model Layout of Polling

Station
SETTING UP OF POLLING STATION

BY POLLING PARTY
Voting compartment as per the
model layout.
Evm not to be near the window.
Ballot unit on the table of the
presiding officer .
Voting machine should be kept one
hour before the comencment of the
poll.
Display list of the contesting
candidates and details of polling
station areas outside the ps.
PREPERATION BY PrO BEFORE

COMENCMENT OF POLL
Check the BU , CU and marked copy of the PS.
Paste form 7A i.e contesting candidate list
prominently outside the P.S.

Conduct the mock poll in the presence of
polling agent who must come with an
appointment letter issued by the candidate or
his election agent.
PrO to prepare mock poll certificate
Do not forget to clear the result of mock poll.
RO to take confirmation through sector
offices.
RO to keep list of polling station where mock
poll was conducted in the absent of polling
agent or with one polling agent.
Setting up of Voting Machine

before the commencement of
Poll
1. Connect BU(s) to CU
2. Conduct Mock poll
3. Seal the CU using the Green
paper seal and the strip seal
75
6/23/15
Connect BU(s) to the CU

The Ballot Unit is prepared at the Returning Officers level and no
further preparation needed at the polling station on the day of
poll, except its interconnecting cable to be plugged into the
control unit. In addition, the Candidate set panel of the Control
Unit is duly sealed at the ROs level.
76
6/23/15
77
6/23/15
Trouble Shooting
Any connector
The
wrong linking
of interconnecting
of Ballot Unit will
cable
render
attached
can
the
bemachine
to Ballot
non-functional
Unit
disconnected
is a multi-pin
from
andconnector.
the
on pressing
control unit
anyor
button
otheron
Ballot
the Unit
control
by
unit the letter
pressing
the spring
LE (LINK
typeERROR--:
clips on both
in the
sides.
upgraded model of
voting machine)will appear on the display panel of control
unit.
78
6/23/15
After interlinking .
Switching ON the power

After control unit and Ballot unit(s) have been interlinked, you sh
79
6/23/15
Close but dont seal the rear

compartment of Control Unit
Closing the rear compartment
A piece of thin wire or a thick thread may be run
through 2 holes and the ends of the wire may be
given few twists or knot.
The rear compartment is not to be sealed as it will
require to be opened again after the close of poll for
switching OFF the power and disconnecting the
Ballot Unit.
80
6/23/15
Objective of Mock Poll

As a matter of transparency and ensuring well
functioning of EVM mock poll will be conducted
in the presence of candidates or agents
nominated by candidates
Presiding officer will conduct the Mock
Poll
81
Learning Module for Sector Officers
6/23/15
Important task in Mock Poll

1.
2.
3.
4.
5.
6.
7.
82
Ensure that Polling agents are strictly voter of that

Polling station.
Mock poll should be conducted 60 minutes before
the commencement of poll. If all polling agents do
not reach, you may wait for 10 minutes and start
mock poll.
Atleast 50 mock-votes must be cast during mock
poll
The PrO should mention names of the agents, names
of the candidates & take their signatures.
The PrO should conduct Mock Poll & sign the Mock
Poll certificate in the prescribed format.
Sector Officer will collect such certificate by first
hour.
Ensure that all each of the blue buttons is pressed at
least once to test
Learning Module for Sector Officers
6/23/15
Clear EVM (Mock Poll) 1/3

Demonstration of Clearing voting machine
83
6/23/15

Demonstration of Clearing voting
machine
84
6/23/15
85
6/23/15
Conducting Mock Poll

1
2
Open Result
Section outer
door and then
the inner door
4
86
3
6/23/15
Press
CLEAR
Button to
show to the
Polling agents
present that
there are no
votes polled.
87
6/23/15

Press BALLOT button on
Control Unit. On
pressing Busy lamp in
display section will glow
red, simultaneously the
Ready lamp on the
ballot unit will also glow
green candidate in
Balloting Unit
Ask Polling Agents to
cast one/ equal no. of
votes for any of the
candidates and request
to remember whom they
voted
88
6/23/15

Close the Mock Poll by
pressing
Close
button in
Control Unit
Press Ballot button

in Control Unit to
show NO vote can be
recorded further after
the
Close button is
pressed.
Invalid message is
displayed
89
6/23/15

2.
Polling Agent
Press
1.
Press
Ballot
Button
Busy
Lamp
3.
Candida
tes Blue
Button
Ready
Butto
n
Candida
te Lamp
RED
OFF
Ready
Lamp
4.
Red
Gree
n
6.
Close
Butto
n
90
Beep
Soun
d
5.
Press
Total
Button
Verify
total
Votes
recorded
6/23/15
Press
Result
and show the
Mock Poll result
91
6/23/15

THE result shows according
to the number of votes cast
in favour of the concerned
candidates
92
6/23/15
Press CLEAR
after mock poll to
show to the
Polling agents
present that
there are no
votes polled.
93
6/23/15
Press poll
Mock
the Clear
is to demonstrate
button to clear
the polling
the account
agents
of that
vote
94
6/23/15
Order to be followed
Ensure that equal
number of votes are
polled for all
candidates
Seal
Switch off 7
Clear
6
Result
Close
4
Ballot 3
Clear
95
6/23/15
Troubleshooting
If within
Try
Prevention
to recall
1 on
the
marking
voters who
theirhad
left voted
had finger
before
tothe
preve
su
96
6/23/15
Summary of the session

Now you are able to
Conduct mock poll before commencement of
election
Various steps involved in mock poll
Preparing mock poll certificate
Same steps must be

repeated in case of
replacement of EVM
97
6/23/15
MockPollCertificate
ThisistocertifythatI..PresidingOfficeratthePollingStationNo..
of.AssemblyConstituency(ortheAssemblysegmentunder..
ParliamentaryConstituency)conductedtheMockPollat.AMtoday,thepollday
i.e.30.4.2009followingtheinstructionsissuedbytheElectionCommissionofIndia.
Atotalof..voteswerepolledinthemockpollandafterthemockpollIhave
carefullyclearedthememoryandthetotalvotespolledshowed0afterclearingthe
memory.
Atthetimeofmockpollthefollowingpollingagentsrepresentingthecandidates
whosenamesmentionedagainstthenamesofsuchagentswerepresentandIhave
obtainedtheirsignatures.
Atthetimeofmockpolltheagentsofonly.contestingcandidatewerepresent.
AfterwaitingfortenminutesIconductedthemockpollalongwithotherpollingstaff
at.Ihavementionedthenameoftheagentpresentatthetimeofmockpoll
includingthenameofthecandidatewhomherepresented.
(Incase,noagentwaspresentitshallbementionedNoPollingAgentwaspresentat
thetimeofmockpoll).
NameofAgent NameofCandidate
98
Date:
Time:
Signatureoftheagent
Name&SignatureofthePrO
6/23/15
Sealing of Control Unit
Insert the Green Paper

seal in the frames
provided for both
Result
99
6/23/15
Sealing of Control Unit
Close the Result

Section inner
compartment door with
the Green paper seal
protruding outside
100
6/23/15
Sealing of Control Unit after Mock

poll
Front
Rear
Special tag for sealing

Result section inner
compartment
Upper
Side
Lower
Side
Outer Paper
Strip Seal
(23.5 X 1)
C
Pre-gummed portion with wax paper
101
6/23/15
Closing and Sealing of

Control Unit
Close the
Result Section
door such that
the Green
paper seal
protrudes
outside and
Seal the door
along with the
Address tags
102
6/23/15

Control Unit
Keep the Strip Seal
with pre-gummed
portion A near the
base of the Green
Paper Seal
protruding from the
lower end of the
door.
Remove the wax
paper covering A
and paste the lower
layer of Green Paper
Seal.
103
6/23/15

Control Unit
Remove wax paper

covering B and
paste it above the
upper layer of the
Green Paper Seal.
104
6/23/15

Control Unit
After pasting B, the

pre-gummed portion
C will be on top.
Remove wax paper
over C
105
6/23/15

Control Unit
Press both the

layers of Green
Paper Seal
protruding from
the top and paste
the upper layer by
pressing it on C
106
6/23/15

Control Unit
Wrap the Strip

Seal round the
Control Unit from
left side just
(anti-clockwise)
below the CLOSE
button window
107
6/23/15

Control Unit
Now the Strip Seal

is finally fixed.
Note that the Strip
seal does not cover
CLOSE button Flap.
108
6/23/15
Summary
Method of sealing control unit with strip seal
1. Before the commencement of the actual poll, conduct a
mock poll.
2. After conducting mock poll and showing the result, clear
the Control unit of the data by operating Clear button.
3. After clearing the data switch off the control unit and
then insert the green paper seal
4. After inserting the green paper seals, the inner door
above the result buttons shall be closed.
5. Then the inner door of the result section shall be sealed
off with the special tag.
6. After fixing the special tag, close the outer door of the
result section
109
6/23/15
Continued
7. Then seal the outer door with thread and address
tag.
8. Fix the strip seal around the control unit to seal
the result section from outside completely
9. Before the strip seal is fixed affix your signature in
full immediately below the serial number and get
signature of polling agent/ contesting candidates
10.The strip seal shall, then, be positioned just below
rubber cap covering the CLOSE button.
110
6/23/15
Precaution in sealing
Important precautions while sealing with strip seal:
1. While fixing strip, ensure the rubber cap covering the CLOSE
button is left clear and there is no difficulty in removing the
rubber cap and operating that CLOSE button.
2. The strip seal shall be fixed tight and not loose.
3. DAMAGED STRIPS HAVE NOT TO BE USED IN ANY
CIRCUMSTANCES.
4. Each polling station will be supplied with four (4) strip seals.
5. Account for each strip seal supplied to the polling station for
the conduct of poll in the Presiding Officers Diary.
6. Return every strip seal that has not been used (including the
7. strips (or pieces thereof) damaged accidentally)
8. Strip seals are kept in safe custody always
111
6/23/15

Clear
Results
Conduc
t Mock
Poll
Close
Insert
Switch
OFF
Control
Unit
Green
Paper
Seal
Inner
Door
Seal
Inner
Door of
Result
Section
Position
strip seal
below
Rubber
Cap
112
Fix
Special
Tag
Signature
on strip
seal
control
Unit
Fix strip
seal
around
6/23/15
Seal
outer
door with
Thread
and
Address
Tag

Conduct Poll 1

Uploaded by

Document Information

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

Conduct Poll 1

Uploaded by

Copyright:

Available Formats

Postal Ballot for Officers on Poll

exercise your right to vote by means of

Postal Ballot for Officers on Poll

You are provided with envelope at your attendance

counters itself. This envelope contains above said forms.

Postal ballot paper sample

Postal Ballot for Officers on Poll

putting a tick mark against the name of the

Envelopes:- Form 13 B, 13C

Training of Polling Parties

Officer at a Polling Station to keep order threat

Collection of Polling Material and

Learning Module for Presiding Officer

What you have to Collect on eve of Poll Day?

provided in Annexure VIII of RO

What you have to Collect on Poll Day through Sector

your Polling Station.

check their serial number.

Learning Module for Presiding

Collection of Electoral Rolls - 1

Of that polling station

duly incorporated in all the copies

ROs Certificate on the Roll - 1

Learning Module for Presiding Officer

Miscellaneous but Important

polling material defective in any respect,

Learning Module for Presiding Officer

Learning Module for Presiding

How EVM looks like?

Learning Module for Presiding Officer

EVM Carrying Cases

Carrying Case Control Unit

Learning Module for Presiding Officer

Important Features of EVM

unique serial number which matches with

Learning Module for Presiding Officer

Component of Balloting Unit

Learning Module for Presiding Officer

Component of Balloting Unit

Learning Module for Presiding Officer

None Of The Above

and 21 which are given in slides

Symbol for NOTA

Sample Ballot Paper

Components of Control Unit

Candidate Set Section

Learning Module for Presiding Officer

Components of Control Unit How to

Bottom Compartment Cover

Learning Module for Presiding Officer

Pull to open cover

Components of Control Unit

Learning Module for Presiding Officer

Components Control Unit Display

Busy Lamp (Red)

Dual Line Digital Display Panel

Learning Module for Presiding Officer

Important Tips for Presiding Officers

29Procedure at Close of Poll

Important Tips for Presiding Officers

The interconnecting cable is not connected to Control

Any of the candidates button in the Balloting Unit is either

30Procedure at Close of Poll

The Control Unit is not fit