Professional Documents
Culture Documents
4
Basic Training
Revised 6/25/03
Welcome
Are
This
statements
GA Query views DV, VS, VO
Meeting Objectives
PeopleSoft
Review
Review
Statement
Views/EZQ
System Requirements
This
Works
Security
Similar
Request
access
Security
PS
by
URL is www.udel.edu/Financials
User Name will be UNIX name
Password: Unix Password
May
Phased Timeline
2003
July
2004
July
2005
PHASEIIII
PHASE
July
PHASEIII
III
PHASE
PHASE I
(tentative)
(tentative)
Contracts
&
Grants
Module
Contracts & Grants Module
General Ledger
(GL)
ModuleGrant
Proposal
Processing,
GrantReports
Reports Module
Proposal
Processing,
Budget
Budget Module
Includes Labor Allocation Module for
Projects Module
Module
salary distributions
Projects
Asset Management
Management
Facilities Asset
Facilities
Module
Module
Accounts
Receivable
Module
Accounts Payable
(AP)
Module Module
Accounts
Receivable
CashTransmittals
Transmittals
Cash
Billing
Module
Billing
Module
Purchase Order (PO)
Module
Invoices
Invoices
PHASE I
July 1 2003
PHASE I
July 1, 2003
Use new PeopleSoft Processes for:
Journal
Vouchers (JVs)
Purchase Requisitions
Request for Check
Cash Advances
Business Expense Reports (BERs)
Purchasing Card Reconciliations
Reporting
Chart of Accounts (COA) Maintenance Sheet
PHASE I
July 1, 2003
Use legacy (old) Chart of Accounts for:
Cash
Transmittals
Miscellaneous Billing Invoices
Grants Management System (GMS)
FAI (request for service)
FFAR form
10
Chart of Accounts
New Structure, New Language
004101XX
project object code line no.
11
Chart of Accounts
New Structure, New Language
Chartfield Comparison
PeopleSoft
UD Legacy
Account
Object Code
004101XX
project object code line no.
12
Chart of Accounts
New Structure, New Language
PSACCT
Corresponds to 3 digit object code
Classifies transactions as expenditure,
revenue, asset, liability, or equity
6 alphanumeric characters
13
Chart of Accounts
New Structure, New Language
Chartfield Comparison
PeopleSoft
UD Legacy
Account
Object Code
Class
Line Number
004101XX
project object code line no.
14
Chart of Accounts
New Structure, New Language
CLASS
Corresponds to UD 3 digit salary line #
A budget line associated with a position
within the University
3 alpha or numeric characters
15
Chart of Accounts
New Structure, New Language
Chartfield Comparison
PeopleSoft
UD Legacy
Account
Object Code
Class
Line Number
Purpose
current UD account code
01fund
11 Digit Account
004101XX
project object code line no.
16
Chart of Accounts
New Structure, New Language
PURPOSE
Corresponds to UD 11-digit account code
or UD 14-digit asset/liability account
An activity that can have revenue,
expense, and balance sheet components
10 or less alphanumeric characters
17
Chart of Accounts
New Structure, New Language
Chart of Accounts
New Structure, New Language
19
Chart of Accounts
Conversion Data
UDACCT11
01001258300
01001900001
01001900002
01001900003
01001900007
01001900050
01001900051
01001900060
01001900061
01001900094
01001900095
01001900096
01001900097
01001900101
01001900102
01001900103
01001900107
01001900190
01001900191
01001900193
01001900195
01001900196
01001900197
Legacy
Legacy
Account
Account
Code
Code
PURPOSE DESCR
PARALLEL PROGRAM-DTCC TUITION
UNDERGRAD RES FEES-FULL TIME
UNDERGRAD RES FEES-PART-TIME
UNDRGRAD RES FEES-18 PLUS
UNDERGRAD SUSTAINING FEE
UG DTCC WAIVER
UG DSC WAIVER
ROTC CREDIT LIMIT REFUNDS
MARCHING BAND CREDIT LIMIT REF
BIOSPHERE CONTRA-INC RES
U/G RES-REFUNDS
U/G RES-SIBLING DISCOUNT
U/G RES-SENIOR CITIZEN WAIVER
UNDRGRAD NON-RES TUITION-FULL
UNDRGRAD NON-RES TUITION-PARTUNDRGRAD NON-RES TUITION-18 PL
INT'L STUDENT EXCH CONTRA
CONTRACTED TUITION CONTRA
U/G NON-RES DE FEE PRIVILEGE
BIOSPHERE CONTRA-INC NR
U/G NON-RES-REFUNDS
U/G NON RES-SIBLING DISCOUNT
ACADEMIC COMMON MARKET CONTRA
PURPOSE
PARA112114
UNIV112244
UNIV112245
UNIV112246
UNIV112247
UNIV112248
UNIV112249
UNIV112251
UNIV112252
UNIV112253
UNIV112254
UNIV112255
UNIV112256
UNIV112257
UNIV112258
UNIV112259
UNIV112261
UNIV112262
UNIV112263
UNIV112264
UNIV112265
UNIV112266
UNIV112267
PeopleSoft
PeopleSoft
PURPOSE
PURPOSE
Chartfield
Chartfield
20
Chart of Accounts
Conversion Data
CROSSWALK
A conversion tool is available to
convert your UD legacy (old)
account code to PeopleSoft
Chartfields.
21
Chart of Accounts
Conversion Data
url
22
23
24
25
26
auto fill-in
SPEEDTYPES
Chart of Accounts
Chartfield Mapping
Chemistry Supplemental Funds
1-7-09-2522-50-410
CHEM17S000
141000
OPBAL
INST2
BLANK
70000000
02522
Accounting Periods
New Structure, New Language
Accounting
0=Beginning
balance
1-12 for the months (July=1)
991 Second close (adjustment period)
992 Third Close (adjustment period)
29
Accounting Periods
New Structure, New Language
Month
Period
Beginning Balance
July
August
September
October
November
December
January
February
March
April
10
May
11
12
2nd close
991
3rd close
992
30
Fiscal Year
New Structure, New Language
Fiscal
FY
E.g.
Journal Voucher
Introduction
this
Journal Voucher
33
Journal Voucher
34
Journal Voucher
35
Journal Voucher
36
Journal Voucher
37
Journal Voucher
approvers view
38
Journal Voucher
approvers view
39
Budget Journal
Budget
Until
40
Need A
BREAK??
41
42
Procurement forms
Training
Services
Routing
Open
EZQs
Simple
for GA-QRY
Easy conversion tools
Labor Allocation Module queries
All
44
Reporting
Use
Query Viewer
Set
45
46
EZQ_ACCTPURPCONVERSION
Prompts for department acronym and shows all
Account Codes/Purpose in that department
Convert
EZQ_OCACCOUNTCONVERSION
Prompts for Object Code (or partial OC) and
converts
47
Convert or Look Up
Account Codes/ Purposes
48
49
50
51
EZQ: GA Query
Substitutes
OLD
NEW
DV
EZQ_DV_SPEEDTYPE
VO
budgets)
VS
Several Substitutes
EZQ_TRANS_QUERY
52
EZQ: GA Query
Substitutes
OLD
NEW
DV EZQ_DV_SPEEDTYPE
53
DV screen in GA Query
54
EZQ_DV_SPEEDTYPE
55
EZQ_DV_SPEEDTYPE
56
EZQ_DV_SPEEDTYPE
57
EZQ: GA Query
Substitutes
OLD
NEW
VO
58
VO for Purposes
without Budgets
59
VO for Purposes
without Budgets
60
61
62
VO for Purposes
with Budgets
63
VO for Purposes
with Budgets
64
65
66
EZQ: GA Query
Substitutes
OLD: VS Screen
NEW
EZQ_BAL_TOTAL for Purposes that dont have budgets; just
one total row that shows balance
EZQ_BAL_BGT_SUMMARY for Purposes that do have budgets;
one row for each Account Category
EZQ_BAL_BGT_TOTAL for Purposes that do have budgets:
Just one total row that shows balance
EZQ_BAL_BGT_TOTAL_SPPT for Purposes that do have
budgets: Just one total row that shows balance, and only
includes PS Accounts for support
67
68
69
70
71
72
73
74
75
76
77
78
79
80
81
82
EZQ: GA Query
Substitutes
OLD
NEW
EZQ_TRANS_QUERY
83
Look up Transactions
for a Purpose
84
85
Charge Expenses
Correctly
Two
Charge Expenses
Correctly
Special
87
Distributions:
EZQ_LAM_DISTRIB
To see
Obligations:
EZQ_LAM_OBLIG
88
7 Inning
th
Stretch??
89
Monthly Account
Statement (Paper)
Paper
Statements
will be on-line
90
91
92
93
Monthly Statements
Two
94
Push Monthly
Statements
Designated
This
Navigate
to:
Report Tools>
Report Manager>
Administration Tab
95
96
Push Monthly
Statements
Click
99
100
101
what it contains
what terminology is used
where the data resides
102
in the
Transition to July 1
The
Paper
Budget
Further Help
www.udel.edu/UDFS/info
Come to us
105
www.udel.edu/UDFS/info
106
UDFS Communication
& Training Team
107
The End
or the beginning?
Thanks for coming