Integrated Management Systems

Combining Quality, Environment, Health & Safety Systems

Integrated Management Systems PAS99

What is in this presentation:

What do we mean by an integrated management

system?
Purpose and aims of IMS
Why should management systems be integrated?
Integrated Management Systems.
Considerations for the Integrated Management Process.
Publicly Available Specification (PAS) 99.

What do we mean by an
integrated management system?
The Integrated Management System (IMS)
integrates the management systems for quality,
environment and safety to create a new overall
management system, in which the processes,
interfaces, structures and documentation systems
of the individual systems are combined into a
standard system.

What do we mean by an
integrated management system?
Quality
and
process
manageme
nt

Vision
Goals

Corporate
planning

Environme
nt

Safety

Process
es

Management
report

Work
safety

Hazardo
us
material
s

Corporate
management

Balanced
KPI
systems

Managem
ent
report

Emergency/
fire safety

Corporat Corporate
ranking
e
evaluatio
n

Purpose and aim of IMS:

The Integrated Management System is
designed to
support managers in the performance of their individual corporate

responsibilities
reduce costs and effort in the long-term through continuous process

optimisation and by combining duties and competences

support employees in the integrated implementation of processes
guarantee the supply of employment-related information and

requirements
secure a positive corporate ranking (management quality)
estimate ecological and economic opportunities and risks and thus

ensure sustainability.
To achieve the goals of IMS, all elements must be captured, duplicated
work and activities avoided, and a Group-wide IMS peformance plan
implemented.

Why should management systems be integrated?

Be consistent within the organization.

Improve internal and external communication.
Avoid duplication and gain cost savings.
Reduce risks.
Expose conflicting objectives.
Identify and rationalise conflicting
responsibilities and relationships.
Gain a structured balance of authority/power.
Focus organization onto business goals.
Create a formalisation of informal systems.
Harmonise and optimise practices.
Identify and facilitate staff training and
development.

Integrated Management System

Present Situation
g

Several different
management systems
running in parallel
Different standards
(specifications) and
documentation systems
No continuous process
environment
No standardised ruling for
interfaces

After Introduction of IMS

g

Implementation of a continuous and

process-oriented integrated
management system as a management
and control tool throughout the
Company, complete with an effective
and legally established structural and
workflow organisation
Definition of IMS roles, clear allocation
of responsibilities
Guarantee of continuous process
improvement to optimise performance
Work
Safety
Environment
and costs
safety

The 6 elements
of IMS

Fire safety/
emergency

Quality

Hazardous
materials

Integrated Management System

MANAGEMENT
SYSTEM
System to establish policy and objectives
and to achieve those objectives.
Six common elements
Source: ISO Guide 72

Policy
Planning
Implementation and Operation
Performance Assessment
Improvement
Management Review

Integrated Management
System
Which Management Systems standards can be integrated?

Any
900
1

Integrated Management
System

Considerations for the Integrated

Management
Process
The extent
to which integration
should occur.
The political and cultural situation within the
company.
The levels of competence necessary.
Legal and other regulatory requirements.
Clear objectives for the integration project.

PAS 99
Integrated Management
Framework

Integrated Management
System
What is PAS 99

Based on ISO 14001 structure

PDCA Cycle to support systematic management
Risk Based Standard
Helps is you really know your processes!
Process identification with inputs & outputs are
essentialrequirements:
6 common
Policy
Planning
Implementation & Operation
Performance Assessment
Improvement
Management Review

Integrated Management
System

Implementing PAS99

Risk Based Approach

4.3.1 Evaluation of Aspects & Impacts : evaluate the
significant business issues & the associated risk
Quality:

Preventive Action?

HACCP
Environmental:

Aspects & Impacts

OH&S: Risk Assessments, CoSHH, DSE,
PUWER etc.
Corporate Risk
Objective: To establish a common frame work to
identify, evaluate and control business risks of any
type.

Legal & Other Requirements

4.3.2 Identification of legal & other requirements
Environmental:

licences, waste, water, WEE etc

OH&S: HASAW, Manual Handling, PUWER, Consultation
Human Resource: Working time directive, equality,
disability etc
Data Protection: Do you hold customer information?
Products
Software: Are we licensed correctly?
Corporate: New companies act & director liability
Objective: Legal compliance
(and keep the Managing Director out of court).

Documenting Working Procedures

4.4.1 Operational Control - for example machine
maintenance:
OH&S: Wear your PPE, Use the permit to work,
isolate the machine
Quality: Set up for quality critical to quality
parameters
Environmental: Dont throw the oil down the
drain etc.
Objective: One stop shop document containing all
three systems
for each process and task.

Core Systems
4.4.3: Documentation requirements, 4.5.4: Handling
non conformities, 4.6.2: Corrective & preventive
action
Control

of documents & data

Control of records
Control of non conformities
CAPA (Corrective And Preventative Actions)
Objective: Common procedures for these systems and
clear priority for the business as a whole

Management Responsibilities
4.2: Policy, 4.3.4: Objectives, 4.7 Management
Review
One

clear policy relating to all integrated

systems
Common (non conflicting) objectives
One Management Review of the business
Objective: Common vision, goals and priorities for
the
business as a whole

Implementing an IMS
Write a policy for the IMS
Define the system write a well structured manual to

act as your instruction book

Make sure you have well developed
process understanding
Install common system elements
Specific Systems

H&S

Common Core Systems

Model of IMS System

Benefits of an IMS
Encourages risk management across the business
Gives a competitive edge more holistic approach

to business management
Stakeholder satisfaction systemic approach to
risk, cohesion across the business
Common goals across the business