Professional Documents
Culture Documents
Usage
RULES ON
PUNCTUATION
Mens lives may depend
upon a comma....
- Johnson, J.
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Fundamental Rules of
Usage
The writer who
neglects punctuation,
or mispunctuates, is
liable to be
misunderstood.
- Edgar Allan Poe
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Main Reference
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REFERENCES
The Elements of Style by Bryan
A. Garner (1991)
The Elements of Style Strunk,
W.,Jr. and White, E.B.
Tips for Effective Punctuation in
Legal Writing by The Writing
Center (2005, Georgetown
University Law Center)
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PUNCTUATIONS
sparingly.
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PERIOD (.)
mark
- One of the three terminal
marks, together with the
question mark (?) and
exclamation marks(!)
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PERIOD
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PERIOD
PERIOD
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COMMA (,)
mark
- Tendency to be over-used or
under-used
- two uses:
- single comma (used to
separate)
- Double commas (set-off
clauses)
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introductory element or
phrase
Examples:
Word: However, Fortunately, First,
Soon, Obviously, Yes, No,
Nevertheless, Well, Indeed,
Phrase: Being blood, In fact, Very soon,
Dependent Clause: At the time of the
incident, Speaking to the defendant,
On the advice of my lawyer,
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introductory element or
phrase
Examples:
To prevail in this matter, the
plaintiff must satisfy four
elements.
First, the plaintiff must
demonstrate that the
defendants statement was false.
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Compare:
Very soon the defendant will
rest his case.
Very soon, the defendant will
rest his case.
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COMMA BEFORE
INTERROGATORY TAGS
Example:
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COMMA BEFORE
INTERROGATORY TAGS
Compare with:
I am planning to attend the
IBP National Convention this
year. Arent you?
*Rule is not applicable when the
subjects of the statement and
the question are different.
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COMMAS TO SET-OFF
PARENTHETIC EXPRESSIONS
-Words or expressions that give
additional meaning but are only
incidental to the main thought of
the sentence. If they appear in
the middle of the sentence, double
commas are used.
Ex. Judges, just like any human,
may be tempted to overlook facts
out of pity.
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COMMAS TO SET-OFF
CONTRASTING EXPRESSIONS
-Parenthetic expressions
introduced by
not, but not, but, although not,
though not usually
appearing in the middle of the
sentence
Ex. The plaintiff, but not his wife,
is predisposed to settle.
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COMMAS TO SET-OFF
LEGAL CITATIONS
-Legal citations appearing in the
middle of the sentence
Ex. In Lu v. Manipon, 381 SCRA
788, registration is not
equivalent to title.
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COMMAS TO SET-OFF
APPOSITIVES
Words placed beside another to add
to or explain the first. Sometimes
preceded by such as, or, especially,
particularly, most notably, etc.
Ex.1 Jose, Marias older brother, is
here.
Ex.2 The bus, old and dilapidated,
still transports passengers.
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COMMAS TO SET-OFF
NONRESTRICTIVE ELEMENTS
phrases that modifies part of
the sentence but which phrase
is not essential to the over-all
meaning of the sentence.
-usually starts with which, who,
although, though
Ex. The class, which meets at
the 4th floor , has invited Judge
Cabato.
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COMMAS TO SET-OFF
QUOTATIONS
1. Before a quote when a phrase
introduces the quote, but do
not use a comma if the quote is
integrated into a large
sentence.
He replied, I think the car was
blue.
He replied that the car was blue
with white racing stripes.
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COMMAS TO SET-OFF
QUOTATIONS
2. Commas and periods
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COMMAS TO SET-OFF
QUOTATIONS
4. All other marks go outside the
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COMMAS TO SET-OFF
QUOTATIONS
Ex.
The laws, said Cicero,
place the safety of all before
the safety of individuals.
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Serial Comma
Omitting final comma may cause
ambiguities
Illustration : The judge ordered for
separate comments on the motions for
reconsideration, dismissal, accounting
and litigate as pauper and court pass.
Query : How many comments does the
judge require?
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Serial Comma
Use comma between the last items
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Serial
Comma
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Serial Comma
2. Omit the comma before the
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CORRECT USAGE
The officer pushed the door,
which was in a state of
disrepair, and it opened.
The plaintiff filed his reply
brief, which was longer than
court rules permitted.
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CORRECT USAGE
The complainant, a local
homeowner, has contacted the
police nine times.
The witness claimed that he,
not the defendant, was driving
the car.
The judge, however, focused on
the policy implications of the
decision.
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CORRECT USAGE
The leaders of the union and
the owners of the team met
to begin negotiations.
The lawyer objected to the
statement and moved to
strike it from the record.
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CORRECT USAGE
Red, white, and blue
Honest, energetic, but
headstrong
He opened the letter, read it,
and made a note of its
contents.
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INCORRECT USAGE
The leaders of the union, and
the owners of the team met
to begin negotiations.
The lawyer objected to the
statement, and moved to
strike it from the record.
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APOSTROPHE ()
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USE OF POSSESSIVES
1. Add s to SINGULAR nouns, even if
the base word ends in sibilants (with
hissing endings) s, ss, z, or zh. The
same rule is applied in proper nouns.
Plaintiff
Charles Jones
Witness Burns
Congress
Waitress witch
defendant
Tomas
woman family
Reyes
earth
Perez
testatrix
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USE OF POSSESSIVES
Exceptions:
For classical or biblical or ancient proper
names ending is s, add and apostrophe ()
only.
Ex. Jesus
Achilles Isis
Amos Narcissus
Aristophanes
Certain virtues take on an apostrophe only
to form the possessive
Ex. Righteousness conscience
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USE OF POSSESSIVES
If the possessive singular noun is
followed by a word beginning with an
s sound, creating three s sounds
together, the s after the apostrophe
is dropped for ease in pronunciation.
Ex. Business sales
Witness signature
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USE OF POSSESSIVES
2. Add to PLURAL nouns that end is s
or z. Otherwise, add s.
Defendants
Reyeses
Bosses
Framers
witnesses
Children
brethren
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sisters
workers
octopuses
thirty days
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USE OF POSSESSIVES
3. For singular names written in plural
form, add the apostrophe only.
Philippine Airlines
Manila Times
Court of Appeals
Court of Industrial Relations
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USE OF POSSESSIVES
4. The apostrophe is NOT used for
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USE OF POSSESSIVES
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USE OF POSSESSIVES
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to abbreviate words in
citation sentences
Natl, Dept, Assn
*Uncapitalized abbreviations
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IMPROPER USAGE
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IMPROPER USAGE
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Semicolon
Has the force of a strong comma
or weak period, separating
parts of the sentences, or joining
sentences without need of a
conjunction.
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Semicolon
strong comma separates
portions of a sentence of equal
rank if the other parts are
divided by commas
Ex. We have branches in Lipa City,
Batangas; Los Banos, Laguna;
and Dasmarinas, Cavite.
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Semicolon
weak period joins two
independent clauses without a
conjunction
Ex. Visitors visit; guests are
invited. (loose)
Visitors visit. Guests are
invited. (better)
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Semicolon
Use a semicolon to separate
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Semicolon
E.g. 1: The war had been not
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Semicolon
E.g. 2: The statutes . . . must be
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Semicolon
Second, semicolon may
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Semicolon
E.g. 1:The company has offices in
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Semicolon
Third, it separates lengthy statements
following a colon.
E.g. The court gave three reasons for
rejecting the assignment of errors of
the appellant: (1) the appeal was filed
out of time; (2) there was no payment
of the appellate fees; and (3) the court
a quo did not commit any errors of fact
and law.
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Semicolon
Note : Always put semicolons outside
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Semicolon
Examples:
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Semicolon
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Semicolon
Disadvantages:
Critics complain that
semicolons to gloss
imprecise thought.
sentence structure,
can be over-used.
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writers use
over
Like any
semicolons
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Colon
-a punctuation mark of
anticipation
-it means something will follow
-it is used to introduce long
quotations or any formal matter
-it is also used to introduce a
series
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Colon
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emphasis
To give the least emphasis, place each of
the adverbs in its customary syntactic
position closer to the verb
E.g. We are rightly proud that our system
affords these rights; and we wrongly
regard them as naturally part of that
system, ancient and honored axioms.
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Hyphenating Phrasal
Adjectives
E.g. Common law mirror image rule
(what is the true noun?)
Better : common-law mirror-image rule
E.g. Civil-support payments, civilrights case, common-law privilege,
good-faith exception, long-latency
occupational-disease cases, takenothing judgment, third-degree assault
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Hyphenating Phrasal
Adjectives
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2. whenever omitting a
hyphen produces a visual
monstrosity
e.g. Anti-injunction,
multi-institutional
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(disliked or abhorred).
Look for the correct word.
Prefer the familiar word to
the far-fetched.
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the abstract.
Prefer the single word to the
circumlocution.
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THANK YOU.
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