GBS L&K: Learning Enablement Team

Blackboard Collaborate:
Presenter Instruction

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GBS L&K: Learning Enablement Team

Pre-Session Setup Tips

1. Run your Audio Wizard:
Make sure you can hear and speak clearly.
Click on the icon shown or go to Tools> Audio>
Audio Setup Wizard

2. Slow Internet Connection?

Adjust your connection speed accordingly.
Go to Edit> Preferences> Session. Set your
speed to 28.8 Kbps Dialup, and Always in the
Prompt for speed box

3. Whos in this session?

You will need to sign the roster to confirm
your attendance. The event facilitator will
provide details of this via text chat

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Welcome to Blackboard Collaborate

Emoticons / Step away / Raise hand / Polling

Activate / Deactive Mic

Text chat

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Setting Connection Speed

Edit Preferences Session Connection

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Who does what

Leader / Facilitator

Presenter

Soundchecks
Starting / stopping
recording
Introduction
Troubleshooting
Timekeeping
Microphone distribution
Clearing Yes/Nos &
raised hands
Monitoring text chat
Helping presenters
wherever possible
Helping participants
wherever possible

Navigating slides
Delivering content
Using Blackboard
Collaborate
interactivity tools
Responding to
participants
Engaging participants
Informing
Educating
Amusing
Inspiring

Participant

Listening & Learning

Interacting
(whenever possible)
Contributing (when
permitted)
Acknowledging
presenter(s)
Giving feedback

Reminder: There are more Leader / Facilitator responsibilities than noted here this is just
a summary
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The Blackboard Collaborate interface (for Leaders)

Whiteboard / Application share / Web tour

Content loading

Recording control

Audio wizard &

additional tools
Audio/Video tools
Slide options

Page options
Facilitator tools

Timer / info

Response buttons
Participant permission controls

Participant
area

Media Window

Text chat area

Markup tools

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Audio tips
Voice over IP tool: Telephone not required!
Headset recommended. Failing that - your PC microphone & speakers

Before the session:

Always run the Audio Setup Wizard

Or go to Tools > Audio > Audio Setup Wizard

Please check
your master
volume settings
on your computer
each time

Reminder: a teleconference line can be integrated in Blackboard Collaborate

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Voice Communication

To activate your
microphone
Remember: Click
again to switch it off
when youre finished
talking!

Audio indicator informs

you if you or someone
else is speaking

The blue mic icon beside

your name means your
microphone is activated

Reminder: as best practice, only one microphone should be active at a time to avoid
background noise or feedback.
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Loading Slides into the Classroom

Load slides by clicking on the

button

Notes:
The upload speed depends on the file size
10 MB file size limit
Powerpoint animations are not supported
Other file types are supported experiment with these
MS-Office is on the way out get ready for Apache
Open Office

Reminder: See important notes later on about slide viewing problems

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Navigating slides: Three options:

1. Use the forward and backward arrows to move forward or backward a slide
respectively
2. Click on the slide title on the drop down box in the agenda area
3. Open Page Explorer from the options menu and double click on a slide thumbnail

Reminder: as best practice, the person speaking should navigate the slides
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Browsing slides without showing the audience

You can look through the slides yourself by selecting the Explore Mode
icon
Audience members will be left on the current page as you browse
Click on the icon again to return to normal slide viewing mode

The icon turns red while you are in Explore Mode

Note: a red border around the whiteboard indicates that you are on Explore Mode
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Application sharing
The Application Sharing tool enables anyone inside Blackboard
Collaborate share a remote application.
To activate: click on the Appshare icon at the top of the media window

Reminder: Control of the application can be given to any participant

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Recommended screen setup during application share

Stop / Pause
appshare, or take a
snapshot

Keep the Blackboard

Collaborate left-hand
panel visible so you
can see your audience
Resize your
application to fit the
rest of your screen

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Application sharing best practice

Read and practice in your own time:
Use with caution requires higher bandwidth
Ensure your appshare settings are correct to cope with this as
best as possible

Make sure the application is running on your desktop before

launching
We recommend sharing specific application(s) rather than
the whole desktop
Ask your participants if they can see your application ok
Advise them they can scroll left, right, up & down, or scale to
fit
The Blackboard Collaborate left hand panel should remain
on the left of your screen
You should resize your application to fit the rest of the
available window space
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File transfer
The file transfer tool allows you to load a file into the Blackboard
Collaborate session and send it to all the participants.
Same as the multimedia function, Files should be kept relatively small so
as not to have any issues during the Blackboard Collaborate session.
Once the file has been loaded, learners will receive a prompt to save the
file

You also have an option to hand out specific files at different points in time
See options in File Transfer Library.

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