Scale of Professional Fees

Scale of Professional Fees

Town Planner means a person or a body corporate registered with the Board
of Town Planners.
Appointment Fee means a non-refundable sum of money payable to the Town
Planner immediately on his official engagement to undertake the project. It is
treated as mobilisation fee which is part of the total fee payable to the Town
Planner for professional services rendered.
Multiplier means a factor derived from the element covering annual salary,
benefits including bonuses, EPF, staff salary and pension fund, subscription
to professional institutions, leave medical aid and insurance, office
administration charges and expenses, profits etc.
Man-month means number of working months in a year or throughout the
duration of the project to be undertaken.
Man-hours means number of working hours in a day.

Scale of Professional Fees

PROFESSIONAL SERVICES
Every Town Planner shall be entitled to :a)

Prepare development plans such as national physical plan, structure plan,

local plans and special area plan for the purposes of Town and Country
Planning Act 1976.

b)

Prepare and submit applications for planning permission for layout

submission, errection of buildings and change of use of building or land in
respect of a development, drawings and planning reports, to any person or
public authority for the purpose of developing any land.

c)

Carry out urban, rural and regional development planning studies and
viability, environmental impact assessment studies, visual impact
assessment and social impact assessment relating to landuse, and

d)

Urban design and advocacy planning

e) Project management and other planning related services.

Scale of Professional Fees

SCALE OF PROFESSIONAL FEES
1.0 PREPARATION OF DEVELOPMENT PLANS (NATIONAL PHYSICAL
PLAN, STRUCTURE PLAN/LOCAL PLANS) FOR A SITE OR
GEOGRAPHICAL REGION (SPECIAL AREA PLAN AND REGIONAL
PLAN)
2.0 PLANNING PERMISSION FOR CHANGE OF USE OF LAND
3.0 PLANNING PERMISSION FOR LAYOUT PLAN APPROVAL
4.0 AMENDMENTS TO APPROVED LAYOUTS
5.0 PLANNING PERMISSION FOR ERECTION OF BUILDING AND CHANGE
OF USE OF BUILDING

Scale of Professional Fees

SCALE OF PROFESSIONAL FEES (Cont.)

6.0 ADVOCACY PLANNING SERVICES

7.0 URBAN DESIGN
8.0 VIABILITY STUDIES
9.0 OTHER STUDIES
10.0 PLANNING ADVISORY SERVICES

Scale of Professional Fees

REIMBURSEMENT OF EXPENSES
In addition to the fees payable to the Town Planner for any of the services
rendered, the Town Planner shall also be entitled to be reimbursed by
the client for the disbursements actually incurred :in printing, reproducing all documents, drawings, maps, models,
photographs and other records including those used in
communication between the Town Planner and the other independent
consultants and contractors with the exception of one free set of all
documents to be provided to the client at all phases of the work during
the Town Planners basic services and in making inquiries with the
relevant authorities;
in sending telegrams, telex, facsimile transmissions and in making
telephone calls other than local calls;

Scale of Professional Fees

REIMBURSEMENT OF EXPENSES
for postage and courier charges for sending documents or other items at
the request of the client;
service tax and other statutory tax where applicable.
when travelling including hotel and other related expenses. Where public
transports is not available, travelling expenses will be calculated on a
flat rate RM0.55 per kilometre where the Town Planner uses his own
car;
for advertisement on matters directly related to the project;
In fees payable to independent consultants where they are engaged
directly by the Town Planner with the prior approval of the client;
and in preparing perspective drawings, presentation materials, models
and special computer aided designs.

Scale of Professional Fees

CONDITIONS OF ENGAGEMENT OF A TOWN PLANNER
1. Professional Services
Consultant Town Planners provide advice and services to both the
public and private sectors, including government departments,
local authorities, corporation, special interest groups and
individual citizen. The services to be provided by a Town Planner
are described in the Board of Town Planners Scale of
Professional Fees.
2. Obligation of the Client
The client should allow the Town Planner to have free access and use
of all relevant information and available data and give any such
assistance as is reasonably required to enable the Town Planner
to carry out the engagement.
The Town Planner shall be free to act in an independent manner at all
times.
The client should, in his own interest, make decision and comments
on reports, plans etc. presented by the Town Planner in
accordance with the terms and conditions of appointment.

Scale of Professional Fees

CONDITIONS OF ENGAGEMENT OF A TOWN PLANNER
3. Sub-Consultants
3.1 The Town Planner may, with the approval of the client, organise the
services of supplementary professional consultants, known as subconsultants, to assist in the assignment and to provide extra specialist
services.
3.2 Sub-consultants should, if agreed by the client, be employed directly
by the client and should be paid in accordance with the prescribed fee
of the sub-consultants professional institution.
3.3 Alternatively, sub-consultants may be engaged and paid by the Town
Planner with the consent of the client. In such case the client shall
reimburse the Town Planner for the fees to be paid to the subconsultants.
4. Appointment Fees
A Town Planner shall only commence work on the payment of the
Appointment Fee as stated in the Scale of Professional Fees.

Scale of Professional Fees

CONDITIONS OF ENGAGEMENT OF A TOWN PLANNER
5. Clients Authorised Representative
The client shall designate, if necessary, a person authorised to act on the
clients behalf in respect of the project.
6. Termination of Engagement
The agreement between the Town Planner and the client may be
terminated at any time by either party giving to the other party sixty
(60) days notice or such shorter period for notice as may be agreed
upon by the Town Planner and the client.
7. Accounts
7.1 The Town Planner shall submit his accounts to the client for the
balance of fees due together with any other outstanding claims for
reimbursement charges not later than 30 days from the date of expiry
of the notice of termination of the agreement.

Scale of Professional Fees

CONDITIONS OF ENGAGEMENT OF A TOWN PLANNER
8. Appointment of Another Town Planner
8.1 In the event that the agreement between the Town Planner and the
client is terminated for a reason not due to the fault of either party, the
client, shall, subject to the right of either party in respect of antecedent
breaches of the agreement between the two parties pay to the Town
Planner the balance of fees together with all reimbursement charges
due to the Town Planner, after which the Town Planner shall issue a
letter of release to the client and the client be entitled to appoint
another Town Planner to continue with the assignment.
9. Copyright
9.1 Pursuant to the Copyright Act, 1969, copyright in all documents and
drawings prepared by the Town Planner and including any works
executed from those documents and drawings shall remain the
property of the Town Planner, unless otherwise transferred to the
client upon such term and considerations as may be agreed between
the Town Planner and the client.

Scale of Professional Fees

CONDITIONS OF ENGAGEMENT OF A TOWN PLANNER
10. Copyright Entitlement
10.1
Where the Town Planner has rendered services up to the
approval of the plans and has received his due fees the client shall be
entitled to reproduce the design by implementing the project provided
it is at the site on which the design was originally prepared.
11. Disputes and Arbitration
11.1
In the event of any dispute between the Town Planner and the
client, whether arising during or after the rendering of the services
under the agreement, either party shall give notice in writing to the
other party informing him of the matter in dispute and requiring its
settlement. The parties shall then appoint an Arbitrator but if they fail
to do so within 14 days of the date of the notice, either party may
submit written request to the President of the Board of Town Planners
to appoint a person to serve as an Arbitrator, whose award shall be
final and binding on the Town Planner and the Client.

Scale of Professional Fees

CONDITIONS OF ENGAGEMENT OF A TOWN PLANNER
11.2
Upon the termination of the agreement between the Town Planner
and the client, the settlement of all dues or upon receipt of an
acceptable guarantee, the Town Planner shall deliver to the client
copies of such drawings, specifications and other documents relating
to the project that are in the possession of the Town Planner.
12. Death or Incapacity of Town Planner
12.1
In the event of the death or incapacitation of the Town Planner
who is a sole principal, the Town Planners engagement shall be
regarded as terminated. Thereafter, the client may, on payment of all
outstanding fees and other dues, make full use of all drawings and
documents prepared by the Town Planner, provided they are only for
the purpose for which they were originally prepared.

Scale of Professional Fees

CONDITIONS OF ENGAGEMENT OF A TOWN PLANNER
13. Reimbursement of Expenses
13.1
In addition to the fees payable to the Town Planner for any of the
service rendered, the Town Planner shall also be entitled to be
reimbursed by the client for the disbursements actually incurred :
in printing, reproducing all documents, drawings, maps, models,
photographs and other records including those used in
communication between the Town Planner and other consultants.
in sending telegrams, telex, facsimile transmission, and in making
telephone calls other than local calls.
For postage and courier charges for sending documents or other items in
connection with the project.
When travelling including hotel and another related expenses
In making advertisements on matters directly related to the project.
In fees payable to independent consultants where they are engaged
directly by the Town Planner with the prior approval of the client, and
Professional service and other statutory taxes where applicable.

Scale of Professional Fees

LETTER OF AUTHORIZATION
TO WHOM IT MAY CONCERN
I/We being the registered proprietor/co-proprietors described in First Schedule
appearing hereto of the parcel(s) of the land described in the Second
Schedule appearing hereto Do HEREBY APPOINT

(Registered Town Planner No:

) to be my/our Town Planning
consultant to make representation and to submit to the relevant authorities
in connection with my/our application for planning approval AND they are
further authorised to prepare all relevant plans, drawings and documents of
whatsoever descriptions and to do all things necessary of incidental thereto.

Scale of Professional Fees

LETTER OF AUTHORIZATION (Cont.)
First Schedule
Second Schedule
Dated this . day of ..19
Signed by me / us
)
the said registered
)
proprietor / co-proprietors
)
in the presence of:
)
________________________
Name
:
)
I/C No
:
Address
:
________________________

)
)
Witnesss Signature

_____________________________
______________________ )