Managing Time

Time is perfectly democratic. Nobody

has more or less of it than you do.

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  Do you know that generally a 70 year
life, how it is spent….?
 25 years in sleep
 8 years in study
 6 years in rest and illness
 7 years in holiday and recreation
 5 in commuting
 4 years in eating
 3 in traveling/preparation…..
 12 years for work….effectively…

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 You are Lucky….
What u will learn today is
something for which
Charles Schwab paid
$ 25, 000 to an
external consultant

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 Introduction

 The objective of the session is

to ???
 Achieve a sense of balance.
 Reduce stress.

 Enjoy life.

 Allocate time according to priority.

 Efficiency and efficacy.

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 emotions

ALL THESE
ARE
Socialize
BASICALLY
ACTIVITIES
job study
THAT USE OUR
TIME

BOSS
sleep
travel
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 Managing Time of Others
 Making best use of your time means managing that of your
staff, colleagues, and seniors.
 Learn to delegate, share tasks and manage upwards as well
as down.
 Maintain high expectations, and people will live up to them.
 Persuade others of your case using facts, not emotions.
 Take interest in what others are trying to achieve.
 Ensure that you define objectives clearly when you delegate
a task.
 Reserve some time for time for the tasks that you alone can
do.
 Keep a checklist to help you monitor the progress of tasks
that you have delegated to others.
 Reward good work generously and chastise in moderation.
 Set precise and realistic deadlines for tasks that you
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delegate. 6
 Managing your Manager

1. Be aware of your boss’s working patterns, and

try to adapt to them.
2. Bring more than one thing at a time to discuss
with your manager.
3. Know thy managers expectations and tailor the
way you work to fit in with your manager’s
expectation.
4. Take initiative and and arrange a time to see
your manager rather than waiting for your
manager to come to sort out your queries.

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 Dairies
 Examine your dairies and see which
areas are taking all your time.

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 Demands on your TIME…

Work SELF
related
Sleep
Work Emotions
Job

Activities

Inter –
Boss & personal
Others
Colleauges

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 KRAs
 Paralleling.
 Do activities in parallel.
 Waiting in the Doc’s
Room.
 Clubbing
 Try and combine two
activities.
 Club 2 meetings in the
close by locations.
 Elimination.
 Eliminate activities that
are time wasters.

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 “No” is the word..

Does your face and desk seem as if you can always be interrupted…
Learn to Say “No”

Don’t take
more than you can bite

Try and limit time in

social calls and events

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 Style of managing time
 Learning to say “ No” was one of
them.
 Evading demands of people.
 Time management skills.
 Delegation.
 Setting time aside for transactions.
 Self motivation.
 Planning
 Realistic deadlines

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 How to write an Action Plan!

 Clarify your goal.

 Write a list of actions.
 Analyze, prioritize, and prune.
 Organize your list in to plan.
 Monitor the execution of your
plan and review the plan
regularly.

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 How to finally manage time…
 Priority areas for time
management-
 Biologicaltime
 Social time

 Business time

But Why do Time Management

techniques fail…….as we fail to
understand the underlying
philosophy that… “highly
effective people don’t manage
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time, in fact they manage self” 14
 Urgent Not Urgent

I II

Important
. Crisis . Preparation
. Pressing problems . Prevention
. Deadline-driven . Values
projects, clarification
meetings, . Planning
preparations . Relationship
building
. True re-creation
. Empowerment
III IV
Not Important

. Interruptions, . Trivia, busywork

some . Some phone calls
phone calls . Time wasters
. Some mail, some . “Escape”
reports activities
. Some meetings . Irrelevant mail
. Many proximate, . Excessive TV
pressing matters
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. Many popular 15

activities Life quadrant….

 Tips for Time Management

1. Set time aside to review & prioritize demands on

your time.
2. Divide difficult task and start working on the subtask
straight away.
3. Think through your day while making your way to
work.
4. Delegate tasks that are not effective for you.
5. Split your working day into chunks of thirty minutes.
6. Review your time sheet to assess your work
efficiency.
7. Update time sheet as often as possible- memory is
often unreliable.

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