Professional Documents
Culture Documents
Time Management
Time Management
Time Management
Personal Level
Professional Level
Task Management
Time Management
Illusion of TIME
One of the very true
& greatest illusions
Belief that there is
more time in
tomorrow than today.
Time Management
1. The Present
Yesterday is History
Tomorrows a Mystery
But Today is a Gift
Thats Why They Call it
The Present
Time Management
$86,400
deposits
in
your checking account.
Theres just one catch.
You have to spend it all in
one day.
You cant carry over any
money to the next day.
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TimeONE
MILLISECOND, ask the person who won a silver medal in the
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Olympics.
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Set goals
Specific
Measurable
Achievable
Realistic
Time-based
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4. Am I Working My As Off?
Economist Vilfredo Pareto
identified the 80/20
Rule.
In any list of tasks,
80% of the importance
lies in 20% of the list.
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Inspiration
If you can dream it, you can do it
Walt Disney
Disneyland was built in 366 days, from
ground-breaking to first day open to the
public.
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8. Be Realistic
Examine your schedule.
Be realistic about what
you can accomplish.
Dont try to juggle too
many things.
Dont set yourself up for
failure.
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Prioritize
Do
Delegate
Delay
Delete
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Due Soon
Important
Not
Important
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I Setting
priorities
IMPORTANT BUT NOT URGENT
1.
2.
3.
4.
5.
6.
Criticising
Self-pity
Anger (excessive)
Jealousy
Hatred
Depression
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Prioritize
1. Address the urgent
2. Accomplish what you can early
3. Attach deadlines to things you delay
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Delegation
No one is an island
You can accomplish a lot more with help
Most delegation in your life is from
seniors to subordinate
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Cognitive Tasks
8am - 12 noon*
*If you are a Night Owl, shift these times about 3-4 hours later in the day.
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Organize
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On public transportation
At the doctors office
Waiting for your plane
On hold
When you are early
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Procrastination
Procrastination is the
thief of time
Edward Young
Night Thoughts, 1742
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Review
Set goals
Prioritize
Organize
Learn when to say NO
Use your waiting time
Concentrate on the task at hand
Consider your personal prime time
Celebrate success
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1. "I want the best doctors to carry my coffin to demonstrate that in the
face of death , even the best doctors in the world have no power to
heal ..
2. "I want the road to be covered with my treasure so that everybody
sees that material wealth acquired on earth , will stay on earth..
3. I want my hands to swing in the wind, so that people understand that
we come to this world empty handed and we leave this world empty
handed after the most precious treasure of all is exhausted, and that is :
TIME.
We do not take to our grave any material wealth. TIME is our most
precious treasure because it is LIMITED. We can produce more wealth,
but we cannot produce more time.
When we give someone our time, we actually give a portion of our life
that we will never take back . Our time is our life !
The best present that you can give to your family and friends is your
TIME
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Time is a Non
Renewable Resource
Once it is gone, it is
gone.
You will never see this
moment again.
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General Advice
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Speaker phone:
hands are free
to do something
else; stress
reduction when
Im on hold.
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Recommended Readings
The One Minute Manager,
Kenneth Blanchard and
Spencer Johnson, Berkeley
Books, 1981, ISBN 0-42509847-8
The Seven Habits of Highly
Effective People, Stephen
Covey, Simon & Schuster,
1989, ISBN 0-671-70863-5
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1.
2.
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3.
4.
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5.
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Seven Habits
From The Seven Habits of Highly Effective People: Restoring the
Character Ethic by Stephen R. Covey, Simon and Schuster,
1989
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Seven Habits
From The Seven Habits of Highly Effective People: Restoring the Character
Ethic by Stephen R. Covey, Simon and Schuster, 1989
7.
SHARPEN THE SAW. This is the habit of selfrenewal, which has four elements. The first is
mental, which includes reading, visualizing, planning
and writing. The second is spiritual, which means
value clarification and commitment, study and
meditation. Third is social/emotional, which stress
management includes service, empathy, synergy and
intrinsic security. Finally, the physical includes
exercise, nutrition and stress management.
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Put if in writing. Always write down who is responsible for what, by when.
Be concrete. Arrange meetings by email, and establish accountability.
Never assume that someones roommate will deliver a phone message.
Also, remember that politics is when you have more than 2 people with
that in mind, always CC (carbon copy) any piece of email within the group,
or to me, to all members of the group. This rule should never be violated;
dont try to guess what your group mates might or might not want to hear
about.
Be open and honest. Talk with your group members if theres a problem,
and talk with me if you think you need help. The whole point of this
course is that its tough to work across cultures. If we all go into it
knowing thats an issue, we should be comfortable discussing problems
when they arise after all, thats what this course is really about. Be
forgiving when people make mistakes, but dont be afraid to raise the
issues when they come up.
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