WELCOME

PRESENTATION ON ERP
BY CENTRAL PROCUREMENT CELL,CO,BG

WHAT IS SAP?
SAP AG developed by Germanmultinational
softwarecorporation
enterprise softwareto

that
manage

makes
business

operations and customer relations.

The purpose of ERP is to facilitate the flow of
information between all business functions
inside the boundaries of the organization and
manage the connections to outside stakeholders.

HOW IT WORKS?
Let us take an example;
Mr. & Mrs. Bean wants to
celebrate their childs birthday.
Mrs. Bean hands over Rs.
10000.00 to Mr. Bean to make
arrangements . He is told to
buy

Pastries ,cake & snacks,

fruits,

Vegetables

Food items like rice,Dal etc.

And Pay the Electricity Bill.

MR. BEAN AND ERP

Mrs Bean also lists all
the materials to be
purchased and gives
it to Mr.Bean
She also asks him to
check the kitchen
stores and fridge so
that
available
materials need not be
purchased.

MR. BEAN & ERP

Mr. Bean as we all know
is little easy going. He
forgets to check the
stores, and instantly
proceeds for shopping.
Where do you think he
went first?
Offcourse
to
the
pastry shop!!!

MR BEAN & ERP

He ordered for the cakes,
pastries, snacks etc., and
he thought he could help
himself with a few pastries.
So he ate all items he
liked, paid the bill and left
for further shopping. But
he had once again forgotten
to bring the item list, so he
purchased all items he
could remember, paid the
bill and went on to pay the
Electricity bill.

MR BEAN & SAP

To his shock he found that he
had not enough money to pay
the electricity bill .
He went back to the house and
narrated everything to his
wife, who was wild at him.
In the evening as the power
supply to his house was cut,
being a cunning man he
cleverly tapped the power
from his neighbour, whom he
had also invited.

MR BEAN & SAP

The Birthday party went off well. But
to the dismay lot of items remained
as it is because Mr bean purchased
those items what was already
available in the stores,fridge etc.
MONEY WAS LOST ON ACCOUNT OF
IRRESPONSIBILITY
AND
UNACCOUNTABILITY OF MR. BEAN
&
Mrs. BEAN WAS VERY MUCH ANGRY.

SO WHERE DOES ERP FIT IN?.

HOW ERP WOULD HAVE BEEN
USEFUL? LET US ANALYSE.

MR. BEAN & ERP

ERP means Enterprise Resource & Planning. In
the case of Mr. BEAN;
Enterprise : Mr. BEAN and his family,
Resources : Money
: Machinery e.g Mixie, fridge, grinder
Oven, vehicles etc.
: Man power : - Mr and Mrs. BEAN.
: Materials : - Food items, chairs, table
cutlery.

MR BEAN & ERP

Planning :- Alas ! there was no proper planning at any
stage.
Inventory of items available in the kitchen was not
prepared.
Mr. Bean spent most of the money in buying unwanted
items and also spent on himself so he was left with no
money for Electricity bills.
Had he planned properly taking into considerations all
his resources (4Ms) he would have been still left with
some money and also avoid buying available items, and
also he could have paid the E-Bill.

ERP & BSNL

Let us extend the same to a huge business organization like
BSNL having a huge pool of resources (4Ms)by listing
them;
MAN POWER : - 2,70,000 + WORKFORCE.
MONEY: - Rs. ...Crores FROM BUSINESS
TURNOVER.
MATERIALS : - THOSE AVAILABLE AT DIFFERENT
STORES, BY PROCUREMENT ETC.,
MACHINERY : - OUR EXCHANGES, TOWERS, TEL
FACTORY, NETWORK ETC.,

ERP & BSNL

In this competitive world it is imperative that
Optimal use of available resources is to be done
to achieve fiscal discipline, reduce expenditure,
increase turnover and profit and provide quality
service to the satisfaction of the stake holder
/customer.
To achieve this powerful tools are required which
can store huge database, integrate the
databases and also which can be accessed realtime.

ERP & BSNL

SAP is one such powerful tool (software ) to run the
majority of their day-to-day business transactions and
processes.
It is an Advance Business Application Program (ABAP).
SAP system is divided into modules like MM, SD which
maps business process of that particular department or
business unit.
SAP software integrates all facets of an operation,
including development, manufacturing, sales and
marketing.

SAP MODULES AT A GLANCE

SAP SALIENT FEATURES

SAP is so popular is that it is very flexible
and customizable.It is said that if you have the
time and money you can make SAP software to
drive your car on autopilot.
You can integrate one module with other or even
third party interfaces.
It is also possible to integrate modules from
different ERP Vendors. So you can integrate
PP Module from SAP ,with HR Module of say
PeopleSoft.

SAP SALIENT FEATURES

Any one can get to know the real time data and
accurate information pertaining to any of the
resources available at any place in the organization
using SAP.
All transactions can be fast and transparent.
Flow of information can be achieved through
module integration.
Unnecessary procurement can be avoided.
Storage space can be saved by avoiding stocking
excess materials.

CONCLUSION
It is imperative that BSNL should
implement the ERP in order to come out of
the situation which it is in presently.
Cost of changeover after deciding to go for
ERP is prohibitive and disadvantageous.
Change is constant and a change for the
betterment of the organization should be
always welcome.

BSNL & ERP

BSNL has entered in contract with HCL for suppling
SAP software, customize and also train the personnel.
Seven POC (proof of concept) have been selected for
implementation of ERP.
Karnataka Circle is one of the POC and first territorial
circle selected for GOLIVE.
Telecom Factory, ALTTC Gzb, WTP and STR have
already implemented.
User licence have been obtained for all Officers Gr B and
above.

ERP & BSNL

It is imperative that complete, clean and correct
data to be entered into Templates pertaining to
each module.
It may become difficult to do transactions if data
pertaining to any project/procurement in process
contracts ,HR etc., is not mapped in to SAP.
This may lead to unnecessary legal complications,
and difficulty in day to day business process.
So let us all endeavor to do our best to make it a
success.

THANK YOU