Delivering Real-Time Business Value for

Education and Research

SAP Business Suite Powered by SAP HANA

The real-time opportunity

Successful universities and

research organizations effectively
align their mission and resources
to maximize opportunities and fulfill
compliance for optimal support
for professors, students, and
administrators:

Aligning resources with desired

outcomes

Understanding the costs of delivering

education and services

Enabling flexibility to anticipate shifts

in the organizations priorities
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Becoming an innovation enterprise

Empowering the university, professors, researchers, and administrators

Quickly analyzed
organizational,
financial, and
budgeting data

Understanding revenue and expenditure

streams instantly

Speed you need

where it affects
your organization

Complete visibility into end-to-end

procurement activities

Real-time, end-to-end budget and

financial close
Faster insight into grant and research
funding to ensure that sponsor
compliance is met

Real-time calculation of savings and

simulations in purchasing
Efficient payroll exception-handling
based
on real-time data

Easy-to-get
and more-detailed
data

Hierarchical structures based on

organizational management in
SAP ERP HCM or cost center in reporting
and analysis
Deep insight into user authorizations for
uncovering any potential compliance
risks
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SAP Business Suite powered by SAP HANA

The next-generation business platform

Real-time business
Collaborative
business

Digital
connections
Inmemory

Mobile

Big Data

Social

Business
Advanced
transaction
analytics
s

Cloud

One platform bringing it all together

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Industry value map for education and research

Driving excellence in teaching, learning, and research, built on sound financial management

Students, Teaching and Learning

Commercial and Noncommercial Research

Education Funding and Income

Student Lifecycle Management

Research Planning and Execution

Grants Management for Grantee

Teaching and Learning

Researcher Visibility

Donation Management

Learner Achievement Measurement and Tracking

Learner Fee Management

Analytics for Educational Performance

Grants Management for Grantor

People and
Talent

Core Human Resources

and Payroll

Talent Management

Time and Attendance

Management

Workforce Planning
and Analytics

Budget and
Finance

Public Sector Budget

Planning

Public Sector Financials

Treasury and Financial

Risk Management

Enterprise Risk and

Compliance Management

Real Estate Lifecycle

Management

Supplier Discovery and

Lifecycle Management

Strategic Sourcing and

Contracting

Procurement and Order

Collaboration

Collaborative Invoice
to Pay

Regulated and
Complex Procurement

Application Lifecycle
Management

IT Infrastructure
Management

IT Portfolio and Project

Management

IT Service Management

IT Strategy and
Governance

Analytics

Data Management

Application Development
and Integration

Enterprise Mobility

Consumer Experience

Procurement
IT Management

Technology
Solutions

SAP HANA Platform

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Industry value map for education and research

Real-time value for key end-to-end processes

Students, Teaching and Learning

Commercial and Noncommercial Research

Education Funding and Income

Student Lifecycle Management

Research Planning and Execution

Grants Management for Grantee

Teaching and Learning

Researcher Visibility

Donation Management

Learner Achievement Measurement and Tracking

Learner Fee Management

Analytics for Educational Performance

Grants Management for Grantor

People and
Talent
Budget and
Finance
Procurement
IT Management

Technology
Solutions

Core Human Resources

and Payroll

Time and Attendance

Management

Workforce Planning
and Analytics

Public Sector Financials

Treasury and Financial

Risk Management

Enterprise Risk and

Compliance Management

Supplier Discovery and

Lifecycle Management

Strategic Sourcing and

Contracting

Procurement and Order

Collaboration

Collaborative Invoice
to Pay

Application Lifecycle
Management

IT Infrastructure
Management

IT Portfolio and Project

Management

IT Service Management

IT Strategy and
Governance

Analytics

Data Management

Application Development
and Integration

Enterprise Mobility

Consumer Experience

Public Sector Budget

Planning

Talent Management

Real Estate Lifecycle

Management

Regulated and
Complex Procurement

SAP HANA Platform

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Public sector financials

Optimized public sector financials (budget execution)

Situation
Enhance Current
Lack of easy access to real-time reporting and analysis
insights and accuracy

Reduc
e
Minimiz
e

month- and year-end closing time

operating costs

Related to

Budget maintenance
Execution of funds
Budget and financial closing
and reporting (Budget
execution)

difficult control of financial and budget figures

Long-running period- and year-end processes with multiple
steps to complete
Laborious and time-consuming processes while obtaining a
current understanding of financial and budget figures

Key Innovations
Deeper and faster insight down to the lowest level of detail
Accelerated monitoring of year-end-closing with faster carryforward
Accelerated budgetary accounting operations, like account
assignment changes and reconciliation

Business Process Transformation

Understanding revenue and expenditure streams instantly
Real-time, end-to-end budget and financial close
Efficient management of organizational changes

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Grants management for grantee

Improved grantee management

Improve
compliance and accuracy

Current Situation
Long-running billing processes
Limited transparency of grant-related information, especially
detail analysis

Key Innovations

Reduc
e

reporting and month end closing time

Minimiz
e

advance financing

Related to

Faster budget and billing execution

Faster insight into grant-related operations down to the lowest
level of detail
Accelerated analysis of awarded grants against submitted
applications
Faster consolidation for donor and sponsor reporting
Accelerated overhead calculation processes

Business Process Transformation

Real-time, end-to-end grant close
Comprehensive reporting on all grant-related information and
master and transactional data
Faster and more efficient management of donor relations

Billing and posting control

Budget management
Closeout
Sponsor management
(Grantee management)

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Regulated and complex procurement

Strategic sourcing and contracting for purchase optimization

Lack of clarity about which sources of

Real-time access to
supply should be negotiated and
high volumes of
purchasing data
used
Fast and complete
Long cycle time to secure newsearch across all
related business
documents
sources and significant overhead
to
Real-time calculation of
Lack
of visibility into suppliers
manage
savings and simulations
organization-wide
With SAP Business Suite
on SAP HANA

Increase
process efficiency

Optimize
working capital

demand
High volume of maverick
buying
Need for greater
efficiencies and savings
from purchasing

Visibility into supplier

relationships,
performance, spend, and
savings in place to reduce
supply risk and missed
savings opportunities

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Regulated and complex procurement

Order collaboration for efficient procurement
With SAP Business Suite
on SAP HANA

Frequent errors and maverick spend

New configuration options

Increase
transparency

Complex,
manual, and timeLower

consuming processes prevent

employees from
contributing their strategic skills
and adding value to the company
High transaction costs
procurement
procurement
operations
cost

Slow
and costly paper-based
Increase
processes; poor end-user adoption
process
effectiveness
Difficulty in making decisions in
real time because employees
cannot access and manipulate
procurement information easily

for procurement analysis

Complete visibility into
end-to-end procurement
activities

Accelerated longlasting processing

of purchasing
documents
Contemporary and user-friendly UI
Real-time insight and ease of
manipulating information
Real-time access to high volumes
of procurement documents

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Core HR, workforce planning and analytics

Business value for insight-driven workforce cost management
With SAP Business Suite
on SAP HANA

Simple reporting that takes hours

Rapid trend identification
and drill-to-detail for proper
and sometimes days
root cause identification
Analytical models with
Inability to detect issues andpredefined content
More efficient payroll
exception-handling based
deviations on time
on real-time data

Reduce

time and costs of

payroll processing
and reporting

Need to provide
focus on business
operations
and for decision
input
staffing and
deliver customer
making
and
support
and
satisfaction
business
outcomes quickly
Increase

Creation of virtual data models

(VDM) for core HR functions,
including headcount, movement,
organizational management, time
management, and payroll
Accelerated evaluation of
organizational structures
Hierarchical structures based on
organizational management in
SAP ERP HCM or cost center in
reporting and analysis

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Treasury and financial risk mitigation

Business value for central treasury exposure management
With SAP Business Suite
on SAP HANA

Need for better transparency of

Flexible aggregation
financial data
and slice-and-dice of

Increase

transparency

real-time data (similar

to data warehouse)

Optimize
High volatility of the market
thatcapital
requires real-time analytics
working
to react to financial exposures
quickly
High cost of finance operations
due to missing central database

Multiple data layers allow

new dimensions of
forecasting, planning and
simulations, such as what-if
analysis and working capital
optimization

Manage
No single source of truth for

Starting point to build analytical

applications providing key performance
indicators to CFOs and heads of
treasury
Central control of organization because
of traceability of business events,
which is essential for external auditing

exposure and
determination
counterparty
bank-specific
available as of today
credit
risk
(separated
sources for cash
management and for treasury
and risk management)

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Next step

Business scenario recommendation and value discovery

workshop

SAP offers a proven methodology and

approach to discover the customer-specific
business improvement areas and quantify
value potential.
We suggest such a workshop with your
line-of-business and IT experts.
As starting point, we recommend a
performance and usage analysis of your
current system.
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Thank you

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Customer case: U.S. university higher education and

research
Summary validated scenarios
High

SAP HANA use cases mapped to

industry value map end-to-end solutions

Phase deployment road map

1

Student retention
(US$1.1 million)

Short term
Student retention

In evaluation

Business value

Other functions tbd in future

discovery workshops

Legend
SAP HANA
Platform

Low

SAP HANA
Applications
SAP Business
Suite on
SAP HANA

Low

Feasibility

High

Scenario
(business value)

SAP HANA Platform: customer-specific

SAP HANA products: SAP NetWeaver BW on
SAP HANA, high-performance applications (HPAs),
apps powered by SAP HANA
SAP Business Suite on SAP HANA

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