Arnold… 1

Index…
What is Planning?
Wagon wheel..
Why Plan?
Planning Process..
Nature of Planning..
Essentials..
Importance..
Advantages..
Disadvantages..
Conclusion..
Questions..
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What Is Planning?
*Planning is a management tool to choose a
desired future (goal) and develop an approach to
achieve it.

*The process of setting goals, developing strategies,

and outlining tasks and schedules to accomplish the
goals

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 Why Plan?
Establish Direction

Identify Expectations

Improve Teamwork

Heighten Performance

Performance Standard

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Perception of Establishing Planning
opportunities objectives premises

Establishing
Identification of
sequence
alternatives
of activities

Formulating of Choice of Evaluation of

Supporting plans Alternative plans alternatives
 Desired
Status

s
t Gap
a Planning
t Required
u
s
Current Status
T1 T2
Time
Essentials of Planning
Mission: Statement that defines the purpose
and outlines the overall intent, or “reason for
being”.
Vision: Mental image of the successful
accomplishment of the Mission
Goal: An end (desired future) toward which
effort is directed in support of the Mission.

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 What kind of
PLANS organisation
Objectives,& how structure?
Which helps
to achieve them
to know
What kind of
people are
Necessary required? Which affects
for the kind of
How direction
effectively to
lead people? In order to
assure
By furnishing success of
standards of plans
control
Key “Planning” Elements
Engage those to be involved

Work from common understanding

Address critical issues

Agree on how the plan is to be “operationalized”

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Smart Planning
Make SMART Plans…
 Specific
 Measurable
 Action oriented
 Realistic
 Time- and Resource-constrained
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 Determine “W.I.I.F.M.”
A critical element for success

Better performance when convinced of personal

benefit

Monetary, recognition, pride, and self-improvement

are a few

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 Classify and Prioritize
Classify by type:
 Essential: Must be done
 Problem-solving: Ought to be done

 Innovative: Nice to be done

Prioritize by:
 Relative importance
 Time sequence

 Cost-benefit relationship

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 Identify Obstacles
Identify and form plan to overcome
Physical Obstacles
Conditional Obstacles
Psychological Obstacles
Unproductive Activities

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Advantages of planning….
*Planning better defines the course of action that we propose to
undertake
* Planning gives a rough estimate of the time required for a project
*Planning gives us a fairly good idea about the expenses involved
in the project. In fact a budget is only a financial plan
*Planning helps us to get prepared for emergencies that may arise
during the course of the project
*A well thought out plan gives us a clear idea about want is to be
done every day, every week and every month
*Planning helps avoid duplication of labor
*A plan gives everyone a clear idea of their respective role in the
project
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Disadvantages of Not Planning…
• Waste of Time , Money and Effort..

• Lack Of Co-ordination..

• High Risk and Uncertainty..

• Confusion..

• Conflict of Authority and Disorganization..

• etc…
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Without PLANNING there
can be lots of Activities……
but NO real
PROGRESS….(Success)

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QUESTIONS???

--Arnold Clifton
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