Introduction to SAP ERP

ADMS3510
June 2009

ERP
What are Enterprise Resource Planning

(ERP) Systems?
Incredibly large, extensive software packages

used to manage a firms business processes.

Standard software packages that must be
configured to meet the needs of a company
Database programs with the following
functions:
Input
Storage/Retrieval
2

Manipulation

2008 by SAP AG. All rights reserved.

Output

28,610+ Tables in SAP

ERP
Who are the big ERP vendors?
SAP, the German juggernaut
Systeme, Anwendungen, Produkte in der

Datenverarbeitung, or
Systems, Analysis and Products in Data Processing.
Dont be a sap!

Oracle/PeopleSoft/J. D. Edwards (J.D. Orisoft)

Microsoft Great Plains, aimed at smaller

companies

SAP Business One is competing product

2008 by SAP AG. All rights reserved.

SAP R/3 Enterprise

FI
Financial
Accounting

QM

Workflow

Plant
Maint.

Quality
Mgmt.

Project
System

PP

SD

MM

Prod.
Planning

Sales &
Distrib.

Materials
Mgmt.

AM

HR
Human
Resources

PM

PS

2008 by SAP AG. All rights reserved.

Asset
Mgmt.

CO
Controlling

SAP R/3 Enterprise

FI
Financial
Accounting

Workflow

SAP can use a

number of
database programs
to actually store
the data.

QM

PS

Quality
Mgmt.

Project
System

PM
Plant
Maint.

PP

SD

MM

Prod.
Planning

Sales &
Distrib.

Materials
Mgmt.

HR

AM

Human
Resources

Asset
Mgmt.

CO
Controlling

Oracle
DB2
MSSQL
5

2008 by SAP AG. All rights reserved.

Configuration
Configuration is the process of making

standard software fit your business.

SAP, as an example, has:

Over 8000 configuration decisions

Data structuring
Sales divisions, distribution channels
Rewriting Code (Modifications)
Not recommended because of compatibility
problems when updated versions of the software
are installed.
Customization
Writing code at SAP-specified user exits
2008 by SAP AG. All rights reserved.
Third-party software solutions

A typical manufacturing
company
CO

Calendars
Currencies
Inputs

FI
Manufacturing
Process

Vendor
Master

Material
Master

2008 by SAP AG. All rights reserved.

Cust.
Master
Pricing

Pricing
7

Outputs

Basic
Data

Three-tier Client/Server
Architecture

Application
Server

Application
Server
USER PCs

Database
Server

Application
Server

USER PCs

2008 by SAP AG. All rights reserved.

Application
Server

Two-tier Client/Server
Architecture
(configuration typical for
training)

Database and
Application
Server
User PCs

2008 by SAP AG. All rights reserved.

SAP vs MS Office

Database and
Application
Server

Nothing is saved on your PC. Only things saved on our

server in Missouri are saved, and they are saved for good.
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2008 by SAP AG. All rights reserved.

Saving in Windows vs SAP

In Window Applications, you save often
so you dont lose everything when you
get the Blue Screen of Death:

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2008 by SAP AG. All rights reserved.

Saving in Windows vs
SAP ...2
In SAP, there are very few delete
options:

12

Dont save if things dont look 100%

correct! Exit the transaction and start
over
2008
by SAP AG. All rights reserved.

Clients in SAP R/3

What is a client?
A way to separate data in the system
In some ways, a separate database
Also, a table entry

Column (attribute)
Mandt

Client
Row
(Record)

201
201
201
202
202

13

2008 by SAP AG. All rights reserved.

Field

Client setup for a hypothetical

company
SAP 5 Server
Client 501

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Client 502

Client 503

01 Fitter Snacker

01 Fitter Snacker

01 Fitter Snacker

02 Fitter Snacker

02 Fitter Snacker

02 Fitter Snacker

03 Fitter Snacker

03 Fitter Snacker

03 Fitter Snacker

99 Fitter Snacker

99 Fitter Snacker

99 Fitter Snacker

2008 by SAP AG. All rights reserved.

Data Set Number (##)

I am data set number 00, not you!

Enter Cred. Contr. area ##CR

and Currency USD

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2008 by SAP AG. All rights reserved.

System landscape for

student use

501
FS Student

201
Config.

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502
FS Student

202
CATT Test

2008 by SAP AG. All rights reserved.

503
FS Student

203
FS Master

Logging On SAP GUI

To log on to an R/3 system with the SAP Gui, you need
the proprietary SAP Gui (Graphical User Interface)
software loaded on your system and an internet
connection

Internet Connection
Account on
SAP R/3 System
at hosting site
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2008 by SAP AG. All rights reserved.

PC with SAP Gui

SAP GUI Configuration

First, you need to tell the SAP Gui which system you
want to log into:

If you dont have

any systems defined,
click on New Item

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2008 by SAP AG. All rights reserved.

System Definition (provided by

UCC)

Text description (free)

Address of system (e.g.
sapd.umsystem.edu)
SAP Router usually
not required
System ID
Logical name of system
System Number
Frequently 00, but not always
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2008 by SAP AG. All rights reserved.

R/3 System Selected

Configured SAP Gui

Select System:
double-click or
Logon button

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2008 by SAP AG. All rights reserved.

Logging On

Enter Client
Enter User (R/3 Account)
Enter Password (R/3 Account)
Dont worry about language
English will default in

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2008 by SAP AG. All rights reserved.

SAP User-IDs and Passwords

SAPGUI - System ID IS4
SAPGUI - Description IS4 -SAP ERP 2005
(6.0)
SAPGUI - Application sbasap72.sba.uwm.
Server
edu
SAPGUI - System
Number

00

Client Number
Student Userids
Student Passwords
(case sensitive)

225
... Will be advised
... Will be advised

Logging On ...2

On the first time logging in to

a new account, you will have
to change the passwordtry
To remember your new
Password WITHOUT WRITING
IT DOWN!
Then a message or two
Then . . . .
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2008 by SAP AG. All rights reserved.

Success !!

SAP Easy Access

Master Data Entry
Transaction Data Entry

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2008 by SAP AG. All rights reserved.

Implementation Guide (IMG)

Where Configuration
Takes Place

25

2008 by SAP AG. All rights reserved.

Data Types
Master Data
Data that is relatively stable
Materials, Customers, Vendors

Transaction Data
Data that is relatively temporary
Stored at various stages of a business process
Customer orders, purchase orders, production orders,
customer payments

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2008 by SAP AG. All rights reserved.

Transaction Data

Transactions flow down

the river of time

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2008 by SAP AG. All rights reserved.