Professional Documents
Culture Documents
1 Time Management
Dr. Ahmed EL-Safty
Certified Trainer
Dr. Safty courses is internationally acknowledged and previously
delivered to reputable international associations
بسم الله الرحمن الرحيم
5 Time Management
Priority Management
Where
Put does
these all myoftime
in order go? important) to 10 (least important)
1 (most
Time flies.
Time is money.
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If TIME is LIFE
And LIFE is TIME,
wasting time
means wasting life.
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What kind of time manager are you?
It’s easy for me to cut short visits with people who Yes No
drop by when I’m studying.
Yes No
Visitors should feel free to see me whenever they
want.
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Scoring
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LIFE IS NOT A
DRESS REHEARSAL
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Time is Life
It is irreversible and irreplaceable
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The more I consult my feelings during the day,
tune into myself, to see if what I am doing is what I
want to be doing,
the less I feel at the end of the day that I’ve been
wasting time.
-- Hugh Prather
From Notes to Myself
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What Do We Do With Our Lives
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You are always free to change your mind
and choose a different future or a different
past.
Richard Bach
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Goals for This Session
Learn one idea to bring back for immediate Learn one idea to
bring back for use
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Making Time for Your Time
Demands
Personal
Couple
Family
Home
Job
Friends
Community
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It is not time which needs to be
managed;
it is ourselves.
The Mental Fitness Guide The Mental Fitness Guide by Gillian Butler and Tony by Gillian Butler
and Tony Hope
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Personal Time
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Finding Personal Time
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Useful tips
Schedule in reading/exercise/other
activity
Learn to say no
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Useful tips
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Creating Couple Time
Tips to share?
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Recovering Family Time
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Perfectionism
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Hopeful for Home Time
Perfectionism wastes time! Learn to live with some clutter and dust. Be
realistic! Hire some help if you can
Make back-up arrangements for child care and pet care before you need it
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Job Time
Make your to-do list for the next day before you leave each day
To be continued…
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Social Connection
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Finding Time for Friends
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Contributing Community Time
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Time for Your Time Demands
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Tips for Organizing Our Time
Set Goals
Prioritize
Use a To Do List
Be Flexible
Owl or Lark?
Conquer Procrastination
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Plan and Organize
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Set Goals
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Prioritize
80% of the reward comes from 20% of the effort. Find the
essential aspects to focus effort. on!
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Use a To Do List
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Be Flexible
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Owl or Lark?
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Eliminate the Urgent
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Practice Intelligent Neglect
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Conquer Procrastination
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Career Issues
Grading expectations
Student assessment
Peer evaluation (take control)
expectations Secretarial expectations
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Career Issues (continued)
Course preparation
Speak up about your goals and strengths
Tenure track
Talk with faculty about local expectations
• Ask to review a successful tenure application
• Determine weight of conference vs. journal publications
publications
• Understand committee work expectation
• Grant activity Grant activity – team approach
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Climbing the Ladder
Chasing your dreams …
If you have built castles in the air, your
work need not be lost; that is where
they should be. Now put the
foundations under them.
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Perception of the Ladder
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Why climb the ladder?
Authority/Power
Sense of Achievement
Elevated Status
Get Richer
Haven’t been promoted in a while
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How it works?
Relationships at all levels, Understands Companies
Business and Goals, Cross functional skills,
Customer focus, Ability to deal with Ambiguity,
Ability to manage product releases, people,
budgets, understands organizational Dynamics,
politically savvy, Strategic Thinker
+
Domain Expertise, Inter Personal Communication, Conflict
Resolution, Planning, Decision Making, Relationship Building,
Product Development Process Expertise, Product
Compliances, Quality focus, Managing Change, Trust, Integrity,
Ethics/Values, Advanced People Management Skills,
Accountability
+
Project Management, Basic People
Management skills, Team Builder, Execution
+
Advanced Technical Skills, Analytical
skills, Product/Process Knowledge
Upward Mobility
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Best Practices to Provide Growth Opportunities
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Preparing Yourself for Upward Mobility
Excel in your current job. There is no substitute for hard work
Seek Opportunities
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Show Stoppers
Unable to adapt to differences
Poor Administrator
Overly ambitious
Lack of composure
Lack of Ethics/Values/Trust/Integrity
Insensitive to others
Non Strategic
Political Missteps
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Trends Today
Hierarchical organizations to Flat organizations
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Dealing with Reality..
Knowing the environment
Lateral Leadership
MANAGING YOURSELF!
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Be the winner YOU deserve to be!
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Let’s Take a BREAK !!
Are You …
Stressed?
Stressed @ Work?
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A lot to DO?
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Disappointed?!
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Burnt OUT ?!!!!
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Stressed !!!!
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Stressed !!!!
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Stressed !!!!
My stress is complicated by
commitments I can’t get out
of!!
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Your Mom was Right…
Take care of yourself
Avoid burnout
Take breaks and time off and don’t compromise
them
Rewards for good work done
Forgive mistakes….and learn from them
Play nice
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STOP !!
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Assessment
Response Points:
strongly agree = 5
agree = 4
uncertain = 3
disagree = 2
strongly disagree = 1
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Assessment
Step 1 - Add points for the Step 2 - Add points for the
following questions: following questions:
Question # Points Question # Points
1 2
3 4
6 5
7 10
8 11
9 12
13 15
14 16
18 17
19 20
Total Total
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Interpretation
Interpreting Your Final Overall Score:
-40--------------------------------------------0---------------------------------------+40
to stress to stress
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Why are you STRESSED?
List some reasons to describe the level
of stress you have:
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60 seconds in a minute,
How much can I accomplish in it?
60 Minutes in an hour,
Do I have the power?
How can we juggle it all?
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Always Remember
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It’s About Time to Take Time to Make
Time
Meet deadlines
Achieve more
Relieve stress
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Myths of Time Management
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Myths of Time Management
Our expectations
reflect realistic time
frames
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Self-Discipline
Learning to manage oneself and
one’s time requires self-discipline,
which requires determination
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Becoming Self-Disciplined
Self-discipline is defined as
making a “disciple” of one’s self
Becoming one’s own teacher,
trainer, coach, disciplinarian
Becoming disciplined helps
salespeople develop and manage
their personal and professional
goals (their purpose)
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Habits: Powerful Factors
A good habit, consisting of three
elements, is defined as “the
intersection of knowledge”
Knowledge: the what to do
Skill: the how to do
Desire (motivation): the want to
do
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Effectiveness and Efficiency
Successful people are accountable
for how they manage both
themselves and their time
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Remember …
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Managing Time
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Let’s Take a BREAK !!
Managing Time
Take Time
Management
Assessment
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Time Management
If it is not managed,
nothing else can be
managed.
– Peter F. Drucker
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Time Management
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A Few Thoughts …
•You cannot make time, but you can
manage your time
What if …
I II
Crises Prevention
Pressing problems Preparation
Deadline driven Relationship building
IMPORTANT projects Recognizing new
opportunities
Planning
Values clarification
True recreation
III IV
Interruptions Trivia
Many pressing matters Busywork
Some phone calls Some phone calls
NOT Some mail Junk mail
IMPORTANT Some email Time wasters
Some reports Escape activities
Some meetings
Many popular activities
I II
IMPORTANT
III IV
NOT
IMPORTANT
SMART Objectives
For example,
Some promotions.
And, more…
Three tools:
Year in Sight,
Day in Sight
Plan to replan
Myth
Reality
We Fail to
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Execute the Plan
Now, you developed your plan,
and you have annual, quarterly,
monthly, weekly, or even daily
schedule.
Telephone/pager/radio
Sales people
Visitors
Crises
Inaccurate information
Procrastination
Indecision
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Learn to say NO
Recognize your limits
Manage self-interruptions
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Procrastination
A little pressure
helps – too much
leads to poor work
Fear of failure
Lack of clear
164
deadlines Time Management
Procrastination = Negative Delay
When we delay or put off a task
until it is unavoidable, we are
procrastinating
Create a deadline
Do collaborative
work
Don’t be a
perfectionist
Importance of humor
Replan if needed.
Pareto’s principle:
It is vital to focus 80% of your time on the 20% of your work that
REALLY counts
80% of a manager's interruptions come from the same 20% of the people
80% of customer complains are about the same 20% of your projects,
products, services
80% of the decisions made in meetings come from 20% of the meeting
time
Planning
Collaborating
Scheduling Decisions
Organizing
Saying no
Meetings
Interruptions
Delegating
Procrastinating
Staged filing
Time shift
Facilitate well
DO NOT micromanage!
Assigning/sharing workload
DO make decisions
It doesn't matter which side of the fence you get off on sometimes.
What matters most is getting off. You cannot make progress without
making decisions.
-- Jim Rohn
Manage self-interruptions
Fear of failure
Do collaborative work
Don’t be a perfectionist
Importance of humour
First call for papers for AIPS 2002 Workshop on ‘On-line Planning
and Scheduling’ didn’t mention reactive scheduling in the topics
of interest!!
M5 M2
Work Station 2
WIP
Op5 Op2
M3
Work Station 3
WIP
Op3
SMV
* 100 = pt M4
Sum (Perfop) Work Station 4
WIP
Op4
Operations Research
Branch and Bound
Local Search
• Genetic algorithms
• Tabu search
Machines breakdown
Operators begin working below average performance.
Managers decide that jobs that were high priority are no
longer high priority and jobs that were low priority are now
high priority, and …
New jobs need to be introduced onto an existing line with
other jobs.
Operators go absent.
Quality controllers decide re-work is necessary.
Reactive scheduling
Incremental
Reactive
Automated Monitoring
Automated Analysis
Automated Revision
Automated Optimisation
Automated Execution
Refine solutions.
Monitor
Execute Analysis
Optimise
Revision
Cancelled jobs
New jobs
Delayed operations
Resource absenteeism
Re-visits
...
Resource capacity
Temporal consistency
Demand
Time
Conflict analysis
• Conflict duration
• Conflict size
• Protected lateness
• Variance in lateness
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Automatic Schedule Revision
Stochastic search
• Simulated Annealing.
Plan Do
Total Quality
Improve Check
1.
2.
3.