Conceptual And

Detail Design Of MIS

Gautam Goyal
Ajay Sharma

During the system analysis, the analysis of system

data is very important. Analysis of data is made up of
more than one level at the beginning (first level) and
different ideas are used at each level. At first level,
analyst develops a conceptual system design.

Conceptual System Design

The conceptual design outlines the structure of the

MIS and indicates the performance requirements for
those who will develop the detailed design. Since it
establishes the broad outlines of the MIS, the
managers who are going to make use of it should
have a major role in the development and evaluation
of alternative concepts.

Detailed Design Of The MIS

The detailed design of the MIS begins after the

conceptual framework has been devised. The detailed
design starts with the performance specifications
provided by the conceptual design and ends with a set
of specifications for the construction of the MIS.

Design Of MIS Involes Tasks

Defining problems in more details.
Refining the management objectives to set system
objectives.
Establishing system constraints.
Determining information needs and their sources.
Developing alternative designs and selection one
from these various designs.
Document the conceptual design and preparing the
report.

1. Define the problem-

The first step in conceptual design is to clearly

understand and define the problem to be solved. The
information needs of the organization are to be
identified and understood in this step, which can be
determined by understanding the mission, objectives
and operating plans for the business.

2. Listing The Objectives Of MIS

Most of the time it is quite difficult to state objectives

for systems that covers all the functional areas.
The manager must define the system objectives in
terms of the importance of information demands and
not in terms of the satisfaction of demands that are
not related to an objective.

3. Identify System Constraints

The iterative nature of the systems design process is

easily understood when we consider the third step in
the process-identify constraints. It can also be called
as problem boundaries or restrictions, constraints
enable the designer to stipulate the conditions under
which objectives may be attained and to consider the
limitations that restricts the design.

4. Determining Information needs and

sources

For a good system design, a clear statement of

information needs is very important and necessary.
Many organizations spend huge amounts on hardware
and software to maintain existing systems or build
sophisticated data banks, without first determining
the real information needs of management: the
information that can increase the ability of managers
in critical areas such as problems, alternatives,
opportunities and plans.

5. Alternative conceptual designs and

selecting one

The development of a concept of a system is a

creative process that involves synthesizing
knowledge into some particular pattern. The concept
of an MIS would consist of the major decision points,
patterns of information flow, channels of information
and roles of managers and competitors.

6. Prepare the conceptual design report

Sufficient information has been accumulated to begin

a more detailed description of the system concept.
This description includes essentially a flowchart or
other documentation of the flow of information
through the system, the inputs and the outputs.