Implementation, Management and

Auditing World Class ERP System

Munir Ahmad FCMA MBA
Softax (Private) Limited
Institute of Personnel and Professional
Development

Welcome

Introduction

Course Agenda

Registration
Welcome
Introduction
Organizations
Business Environment
Computer Basics

Agenda Continued

Business Basics-Core Areas

Computer Basics- Hardware/Software
Business Process Analysis
Generic / Standard Application Vs Customised
Application
Nomination of Steering Committee
Nomination of Project Team
Appointment of Project Consultants
Project Planning
Application Analysis

Agenda Continued

Software Development Life Cycle (SDLC)

Application Selection
Selection of Reseller
Project Team Training
Hardware / Software Scaling and Acquisition
Gap Analysis
Customization
Configuration
Testing
End User Training

Agenda Continued

Documentation User Manual, Technical Reference Manual

Accesses and Privileges
Data Preparation Computer Integrated Migration
Data Validation Master Records
Verification of results, Forms, Processes, Reports, Queries
Cut Over and Go Live
Operations and Support
User Help Desk
Back up, Recovery, Disaster Recovery Planning
Up Grading,
Auditing ERP Environment (Brief)
Validation Session
Distribution of certificates

Organizations

Individual
Partnership
Company-Types
Public Sector Organization

Objectives of Organization

Vision
Mission
Goals
System
Organization

Business Environment
Business Organization
Manufacturing
Service

Non Government Organization Not

for Profit
Public Sector Organization

Computer Basic-Hardware

Main Frame
Mini
Personal Computer
Personal Data Assistant

Computer Basics - Hardware

CPU Central Processing Unit

Mother Board
Power Supply
Ports
Key Board
Mouse
Monitor
Printer

Computer Basic - Hardware

Scanner
Plotter
Modems
Routers
Switches

Computer Basic - Software

Operating Systems
Single User - Windows
Multi Users Servers
Windows, Unix, Xenix, OS/400 etc

Languages
Data Bases
Applications

ENTERPRISE RESOURCE
PLANNING SYSTEMS

Enterprise Resource Planning

Systems
Integrated applications providing
functionality to complete or major
functions of the organization.
Commonly comprising of :
Financial
Supply Chain Management
Manufacturing
Human Resource Management

Types
Standard Applications developed by
major companies like:
SAP
Oracle
Microsoft
Sage
EPICORE
Customized Purpose written applications

Standard Vs Customized Application

Standard
Customized

Business Process Analysis

Review and analysis of information
flow within the organization.

Nomination of Steering
Committee

Nomination at least two Director

Level Nominees
Approval From the BOD

Nomination of Project Team

Project Manager
Team Members

Appointment of Project Consultants

Scope
Time Line
Cost

Project Planning
Planning Activities
Planning Schedule

Application Analysis
Environment-Technology
Functionality

Environment - Technology

Operating System
Security
Internet
Data Bases
Language
Server
Client

Functionality

System Administration
Financials
Supply Chain
Manufacturing
Human Resource Management
Data Ware House
Business Intelligence
Input / Output
Data Import / Export
Online Vs Batch Processing

File Types
Master Files
Transaction File

Financials

General Ledger
Accounts Receivables
Accounts Payables
Banks
Asset Management
Inventory Management
Treasury

General Ledger

Fiscal Calendar
Multi Currencies
Multiple Books
Chart of Account
Budget
Normal Journal Entries
Recurring Entries
Reversing Entries
Transaction Translations
Postings
Reports/Queries

Accounts Receivables
Receipts
Debit Memo
Credit Memo

Accounts Payables

Supplier / Vendor Invoice

Payments
Debit Memo
Credit Memo

Banks
Transfers

Assets Management

Defining Item in CWIP

Completion
Transfer to Assets
Depreciation
Retirement

Inventory Management
Receipts
Issues
Returns

Treasury
Short Term Investment
Encashment
Return

Supply Chain Management

Sales Forecasting
Order Analysis and Acceptance
Order Execution
Billing
Purchasing
Ware Housing
Logistice

Manufacturing

Capacity Planning
Master Production Scheduling
Material Requirement Planning
Shop Order Control
Quality Management
Maintenance Management

Human Resource
Management

Organization Structure
Hiring
Induction
Training
Performance Planning
Performance Management
Payroll and Allied Matters
Employee Portal

SOFTWARE DEVELOPMENT
LIFE CYCLE

SDLC

Business Process Analysis

Work Flow Diagram
Data Structure Design
Entity Relationship Diagram
Form, Report and Process Design
Coding
Testing
Debugging
Documentation
CASE Tools

Application Selection
Alignment with Organization
Processes
Business Best Practices

Selection of Reseller
Licencing
Value Added Reselling

Project Team Training

Implementation Level Training

Hardwar / Software Scaling and

Acquisition
Software Scaling
Hardware Scaling
Acquisition

Gap Analysis
Gaps in application and organization
processes.
Business Process Re-Engineering
Change Management

Customization
Reports
Forms
Processes

Configuration
Configuration of Master Records
Data Migration Through CIM

Testing
Testing Input
Testing Process
Testing Output

End User Training

Functional
Technical
Internal Auditors
External Auditors

Documentation
User Manual
Technical Reference Manual
Using Standard user Guides

Accesses and Privileges

User Access Control
Password Change

Data Preparation
Product Server Configuration

Data Validation
Master Record

Validation of Results
Forms, Transaction, Processes,
Reports, Queries

Cut Over Go Live

Switching to new system.

Operation and Support

Operation
Support

User Help Desk

Champion Users
Project Team Members

Backup and Recovery

Daily
Weekly
Son
Father
Grand Father
Recovery

Disaster Recovery Planning

Operations Restoration

Up-Grading
Up-Grading to new version

Auditing ERP Environment

Implementation Audit
Operations Audit
Test of Controls
Preventive
Detective

CAT Computer Aided Auditing

Techniques

Implementation Audit
Audit of Policies and Procedures
Audit of Alignment with business
objectives

Operation Audit
Risk Assessment
Test of Controls
Detective
Preventive

Computer Aided Audit

ACL
IDEA