Spreadsheet analysis

How and why spreadsheets are used

Spreadsheets are used in both business and at home to assist
users in a variety of ways. It helps store information in a
convenient and easier way and it maintains records.
Spreadsheets are great way for dealing with numbers such as:
financial- to check account information, budgets, and payment
system, school- to track the students grades, sports- keep
track of your player stats, other statistical data and much
more.

Winter test results

This spreadsheet was created to
record Year 11 students test results.
It calculates everything for you such
as: the total, average, highest,
lowest, mode, percentage and the
grade for each students along with
the class as a whole. The teachers
can use this spreadsheet to compare
it to the results from previous year.
Audience:
Input- the teacher inputs the results
in the spreadsheet
Output- Viewers can easily look at
the results and see whether students
are progressing or not and what
grades they are achieving

Winter test results

This is a screenshot of the formulas and functions which complete some of the functions of
the spreadsheet. The organised layout with different columns and rows makes it easy for
teachers to input data in specific places.
Audience:
Input features include different types of formulas such as: =SUM, =AVERAGE, =MAX, =MIN
and =MODE to find correct values needed for each cell. Tables are used to show clearly where
data should be input and cells are used to find formulas easily.
Output features like conditional formatting shows users low and high marks being recorded.

Winter test results

In this spreadsheet, it was easy to input data which contain numeric data,
text or formulas. In addition, it was easy to find any results using the
VLOOKUP functions and reading results. The simplicity of the spreadsheet
allows anyone who is familiar with it to develop tables. The accuracy of the
calculations made it easier for the user as it showed error if you typed the
formula incorrectly.
However, there were a few weakness. There was a chance of possible
input errors if you type the wrong calculations or results. Also, there were
a lack of graphs which makes it difficult to make comparisons with the
2013 one. The overuse of conditional formatting which made the results
colourful makes it hard for users to see which one is important and
confuses them.

Impact of features used

In the past, teachers would
record results manually in a mark
book. The features used in
spreadsheets will have a huge
effect on the effectiveness of
recording marks
Formulas
Updating amending
Graphs
Convenient

Clothing accounts
This spreadsheet was used to record
the shop income and expenditure. The
spreadsheet calculates the overall
income and expenditure which shows
the shops profit. In addition, the
spreadsheet calculates the target sales
to see whether they have reached their
goal and other informations like gross
income, exceptional costs, net before
tax and tax payable.
Audience:
Input- the shop employees or employer
puts results in the table
Output- Viewers can easily look at the
results and see if they have reached
their target sale and profits.

Clothing accounts

This is a screenshot of the formulas and functions that make up most features of the spreadsheet.
The layout using tables and different coloured titles makes it easy for them to input data in correct
places.
Audience:
Input features include formulas with =SUM however most of them include =cell alphabet and
number with the correct symbol in the middle like multiplication(*), division(/), subtraction(-) and
colons(:). These helps find values for the correct places and tables are used to clearly show where
each data should be input.
Output features such as conditional formatting make it easier for users to work out the total for

Clothing accounts
There were a lot of strengths in this spreadsheets. The accuracy of
calculations were perfect if you used the right formula and the conditional
formatting was used correctly. This meant that the important information
were highlighted and it was easier for the users to see.
The data's were easy to input whether it was numeric data, text or formulas.
However, there were a few weaknesses. There were a lack of graphs to
make the comparisons easier for the user. It was confusing for the users as
there was too many tables. This does not matter because the important
parts were highlighted.