Plan Implementation

STEP 1:
Collecting, Organizing,
& Analyzing School Data
STEP 2:

SIP
Planning
Cycle

Identifying Core
Values, Crafting
the Schools
Vision, Mission
STEP 3:
Determining
School Goals &
Objectives

Planning should
be based on an
objective
analysis of the
current school
situation.
A wrong
assessment of
the situation
leads to wrong
interventions.

What do we need as a tool to help us

in the Situation Analysis process?
Several tool and approaches are made
available to us to consider, however, we
need a tool that enables us to facilitate
the:
identification of problems;
determination of the causal
relationship between problems;
and
identification of goals and
objectives .

SWOT

A situation analysis approach that surfaces

the various internal strengths and weaknesses
and external opportunities and threats that
might affect an organization

PROBLEM
ANALYSIS

A situation analysis approach that surfaces

problems faced by an organization/project;
facilitates the determination of the causal
relationship of problems. It produces a
PROBLEM TREE.

STREAMS
ANALYSIS

An organizational development technique

which facilitates the identification of
problems and their determination of causal
relationship. Problems are arranged into core
areas of organizational operations called
streams. It produces a STREAMS DIAGNOSTIC
CHART.

 Facilitates the
identification of
problems

PROBLEM
ANALYSIS

STREAMS
ANALYSIS

Facilitates the
categorization of
problems

Facilitates the
determination of
causal relationship
among problems

Keen on ensuring
logical, hierarchical
connections are
made

Output is visually
appealing

Streams Analysis
It is an organizational development
technique which enables the school
team to determine causal
relationships of existing problems in
the school.
Organizations, just like schools, have
core areas of operations that could
be considered as streams.

Streams Analysis
The headings in
the Data
Interpretation
Template can be
considered as core
areas of school
operations.

Provision of
Access

Personnel
Learning
Materials and
Equipment
Physical and
Ancillary
Services
Others

Quality &
Relevance

Learner
Performance
Curriculum
Implementation/
Instructional
Delivery
Staff
Development
Others

Management &
Administration

Stakeholders
Participation
Instructional
Supervision
Environment
Management and
Administration

Performance
Indicators

Others

Let us
deepen our
analysis of
our schools
current
situation
using the
Streams

Steps
Steps in
in Streams
Streams Analysis
Analysis
Identify problems in each
of the streams
A problem is a situation which is
dissatisfying and falls short of the
expectations & objectives of a specific
group of people.
They should be formulated as existing
negative situations and not as an
absence of solutions.

Data
Inferences

Positive
Inferences
Enrolment is
increasing

Negative
Inferences

Student
achievement is
at 50 MPS and is
below the
national

In stating a Problem
Refrain from stating problems as
Lack of or No or Absence
of or Inadequate or
Insufficient
Instead describe the situation
which causes the lack of or the
absence of something .

In stating a Problem
Refrain from making judgment
statements as they are vague
and evaluative in nature.
The SRC should be used to
identify problems.

In stating a Problem
Refrain from making two or more
problems co-exist in a single
problem statement.
High absenteeism
rate due to heavy
rainfall which causes
the river to overflow

High absenteeism rate

Heavy rainfall
River overflows

In stating a Problem
Refrain from phrasing
interventions as problems.

Instead describe the situation why

there is a need for such
intervention.

When unsure with the data

The current pupil

achievement is at 40
MPS which is below
the national
standard of 75 MPS
by 30 MPS
Place a border on the metacard

Organize problems in streams

Provision of
Access
A1

A2

A3

An

Quality &
Relevance
A1

A2

A3

Management &
Administration
An

A1

A2

A3

An

Performance
Indicators

Activity Point
1. Based on the inferences made, identify
problems experienced by the school.

2. Write problems in metacards following

these rules:
One idea, one card
Capital letters only
Take an outsiders perspective

Simple Drop-out Rate is at

3.48% which is higher than
the national standard of
0%

Simple Drop-out Rate is at

3.48% which is higher than
the national standard of
0%
__% of learners are
absent during harvest
season to help as extra
farm hands.
Teachers teaching
strategies are not learnerdifferentiated.

Lax enforcement of
ordinance regulating
operation of video/computer
shops within __ kms from
the school.
___ percentage of learner
absenteeism

PLACE METACARDS APPROPRIATELY IN THE

STREAMS DIAGNOSTIC CHART

Steps
Steps in
in Streams
Streams Analysis
Analysis
Validate problems in each
of the streams.
Ask group members to present their
outputs. Other SPT members may
clarify, add, or remove problems
initially identified by the group.

Steps
Steps in
in Streams
Streams Analysis
Analysis
Prioritize problems per stream
using the Pair-wise method.
Pair-wise is simple prioritizing method
that puts premium on group consensus
and the collective understanding of the
members of the team about the
problems they face.

Step 1:
Place identified problems
per stream in the Pairwise Matrix.

Problems
1.Insufficient
classrooms to
accommodate
enrollees
2. Dilapidated
classrooms
3. Problem n

1
Insufficient
classrooms to
accommodate
enrollees

2
Dilapidated
classrooms

3
Problem n

Step 2:
Pair-off intersecting
problems.

Problems

1
Insufficient
classrooms to
accommodate
enrollees

1.Insufficient
classrooms to
accommodate
enrollees
2. Dilapidated
classrooms
3. Problem n

2
Dilapidated
classrooms

3
Problem n

1
1

3
3

Step 3:
Count frequency and
rank each problem.

Problems

Frequency Rank

1.Insufficient classrooms to
accommodate enrollees

04

2. Dilapidated classrooms

00

3. Problem

02

Arrange problems in each stream

following the prioritization.

Activity Point
1.Prioritize problems identified per
streams using the Pair-wise
approach.

2.Arrange problems in each stream

according to priority.

Steps
Steps in
in Streams
Streams Analysis
Analysis
Identify cause-and-effect
relationship of problems.
Determine which problem drives
another problem.
An arrow directed outward
outward is drawn
from the problem that has caused the
other problem.

Provision of
Access
A1

A2

A3

An

Quality &
Relevance
A1

A2

A3

Management &
Administration
An

A1

A2

A3

An

Performance
Indicators

Lets have a
demonstrati
on example.

Activity Point

Determine the causal

relationship of problems
identified within and
across streams.

STREAMS ANALYSIS TREE CHECKLIST

Questions

YES

NO

Are statements negatively

stated?

Are problems identified

real i.e. are these
problems backed by data?

Are problems placed in

the appropriate streams?

Do problems describe a
real situation?

Are the directions of the

arrows correct?

Yes

No

Comments