You are on page 1of 27

Project Integration

Management

By: Najmus Saqib Rehmani


01/03/2016

Recommended Books on Management


and Leadership by Stephan R. Covey

What is Project Integration


Management?
Project integration management involves

coordinating all the other project management


knowledge areas throughout a projects life
cycle.
Integration ensures that all the elements of a
project come together at the right times to
complete a project successfully.
It involves making trade-offs among competing
objectives and alternatives to meet or exceed
stakeholder needs and expectations.

Integration Management.
Integration management comprises of:
Project plan development
Integrating and coordinating all
project plans to create a consistent,
coherent document
Project plan execution
Carrying out the project plan,
according to the strategy, plan and
activities as per the plan
Integrated change control
Coordinating changes across the

Framework for Project Integration Management


Focus on pulling everything
together to reach project success!

Why do we have to manage Integration?


To make the results visible
To keep the project time and cost
under check
To involve stakeholders early and often
To manage change and communication
To identify problems/solutions early
To use relevant experience as early as
possible

Theory v/s Reality

All the knowledge areas and processes are shown


separately in theory, but they are intermixed in real.
Integration Management is controlling integration

Who Manages Integration?


Mainly..
Project Manager The main Integrator for
the project to ensure better execution of
all the processes
Team Members Concentrate on
completing tasks, activities & work
packages
Project Sponsor Protect project from
drastic changes and losing resources

How Do We Manage
Integration?
Use the seven integration processes

Develop project charter


Develop preliminary scope statement
Develop project management plan
Direct and manage project execution
Monitor and control project work
Integrated change control
Close project
Project
Charter

Preliminary
Scope
Statement

Project
Management
Plan

Direct &
Manage
Execution

Monitor &
Control
Project
Work

Integrated
Change
Control

Close
Project

Project Integration Management


Processes
Develop the project charter: Work with
stakeholders to create the document that
formally authorizes a projectthe charter.
Develop the preliminary project scope
statement: Work with stakeholders,
especially users of the projects products,
services, or results, to develop the high-level
scope requirements and create a preliminary
project scope statement.
Develop the project management plan:
Coordinate all planning efforts to create a
consistent, coherent documentthe project

Project Integration Management


Processes (contd)
Direct and manage project execution: Carry
out the project management plan by performing
the activities included in it.
Monitor and control the project work:
Oversee project work to meet the performance
objectives of the project.
Perform integrated change control:
Coordinate changes that affect the projects
deliverables and organizational process assets.
Close the project: Finalize all project activities
to formally close the project.

How Do We Manage these


processes?
Each process has:

Inputs
Tools and Techniques
Outputs
Remember that inputs and outputs can feed
more than one process!

Project
Charter

Preliminary
Scope
Statement

Project
Management
Plan

Direct &
Manage
Execution

Monitor &
Control
Project
Work

Integrated
Change
Control

Close
Project

Project Charters
After deciding what project to work on, it is
important to let the rest of the
organization know.
A project charter is a document that
formally recognizes the existence of a
project and provides direction on the
projects objectives and management.
Key project stakeholders should sign a
project charter to acknowledge agreement
on the need and intent of the project; a
signed charter is a key output of project

Project Charter
Project
Statement of
Work
Enterprise
Environmental
Factors
Contract
Documentation

Inputs

Organizational
Process Assets

Project
Charter

Preliminary
Scope
Statement

Tools & Techniques


Project Selection Methods
Project Management
Methodology

Outputs

Project Management
Information System

Project
Charter

Expert Judgment

Project
Management
Plan

Direct &
Manage
Execution

Monitor &
Control
Project
Work

Integrated
Change
Control

Close
Project

Preliminary Scope
Statement
Project
Charter
Project
Statement of
Work

Inputs

Enterprise
Environmental
Factors

Tools & Techniques


Project Management
Methodology

Outputs

Project Management
Information System

Preliminary
Project Scope
Statement

Expert Judgment

Organizational
Process
Assets

Project
Charter

Preliminary
Scope
Statement

Project
Management
Plan

Direct &
Manage
Execution

Monitor &
Control
Project
Work

Integrated
Change
Control

Close
Project

Project Management Plan


Preliminary
Project Scope
Statement
Project
Management
Processes
Enterprise
Environmental
Factors
Organizational
Process
Assets

Project
Charter

Inputs

Tools & Techniques


Project Management
Methodology

Outputs

Project Management
Information System

Project
Management
Plan

Expert Judgment

Preliminary
Scope
Statement

Project
Management
Plan

Direct &
Manage
Execution

Monitor &
Control
Project
Work

Integrated
Change
Control

Close
Project

What Goes in a Project Plan?


Project charter
Project Management
Approach
Scope Statement
Work Breakdown
Structure (WBS)
Responsibility Chart
Network Diagram with
Major Milestones
Budget

Schedule
Resources
Change Control System
Performance
Measurement Guidelines
Management Plans
(Scope, Schedule, cost,
quality, staffing,
communications, risk
response, procurement)

Direct & Manage Execution


Project Management Plan

Inputs

Tools & Techniques

Approved Corrective Actions


Approved Preventive Actions
Approved Change Requests
Approved Defect Repair
Validated Defect Repair

Outputs

Project
Management
Methodology

Requested Changes

Project
Management
Information
System

Implemented Corrective Actions

Implemented Change Requests

Implemented Preventive Actions


Implemented Defect Repair

Administrative Closure
Procedure

Project
Charter

Preliminary
Scope
Statement

Deliverables

Work Performance Information

Project
Management
Plan

Direct &
Manage
Execution

Monitor &
Control
Project
Work

Integrated
Change
Control

Close
Project

Monitor & Control Project Work


Tools & Techniques
Inputs
Project
Management Plan
Work Performance
Information
Rejected Change
Requests

Project
Charter

Preliminary
Scope
Statement

Outputs

Project Management
Methodology

Recommended
Preventive Actions

Project Management
Information System

Forecasts

Earned Value Management


Expert Judgment

Project
Management
Plan

Direct &
Manage
Execution

Recommended
Corrective Actions

Recommended
Defect Repair
Requested
Changes

Monitor &
Control
Project
Work

Integrated
Change
Control

Close
Project

Integrated Change Control


Tools & Techniques Outputs
Inputs
Project Management Plan
Requested Changes
Work Performance Information
Recommended Preventive Actions
Recommended Corrective Actions
Recommended Defect Repair
Deliverables

Approved Change Requests

Project
Management
Methodology

Rejected Change Requests

Project
Management
Information
System

Project Scope Statement Updates

Expert
Judgment

Approved Defect Repair

Project Management Plan Updates

Approved Corrective Actions


Approved Preventive Actions

Validated Defect Repair


Deliverables

Project
Charter

Preliminary
Scope
Statement

Project
Management
Plan

Direct &
Manage
Execution

Monitor &
Control
Project
Work

Integrated
Change
Control

Close
Project

PM Responsibility for Change


Influence factors that affect change.
Ensure that change is beneficial.
Determine if a change is needed.
Determine if a change has occurred.
Look for alternatives to change.
Minimize negative impact from change.
Notify Stakeholders impacted by change.
Manage those changes that do occur
according to project plan.

Close Project
Inputs

Tools & Techniques

Outputs

Project Management Plan


Contract Documentation
Enterprise Environmental Factors
Organizational Process Assets
Work Performance Information

Project Management
Methodology
Project Management
Information
System

Administrative Closure
Procedure
Contract Closure Procedure
Final Product, Service, or Result
Organizational Process assets
Updates

Expert Judgment

Deliverables

Project
Charter

Preliminary
Scope
Statement

Project
Management
Plan

Direct &
Manage
Execution

Monitor &
Control
Project
Work

Integrated
Change
Control

Close
Project

Enterprise Environmental Factors:


Any or all external and internal organizational
environmental factors that surround or influence the
projects success.
Examples include: organizational culture and
structure, infrastructure, tools, human
resources, personnel policies, commercial
databases, market conditions, etc.
Organizational Process Assets:
Every organization keeps a database of all the
information and records of the previous executed
projects and these information are stored in a central
repository called Organizational Process Assets.

Expert Judgment:
Expert judgment is related to how equivalent
projects have managed scope and is used in
developing the project scope management plan.
Expertise (specialized education or past
experience)
Templates, Forms and Standards:
Templates could include WBS templates, scope
management plan template and project scope
change control forms.

Project Scope Management Plan:


A document that provides guidelines on how project
scope will be defined, documented, verified,
managed and controlled by the project
management team.
Control how change requests for project
scope statement will be processed.
Project Scope Management Plan is contained
in, or is a subsidiary of the Project
Management Plan.

Some Relevant Definitions


Responsibility:

The duties, assignments, and


accountability for results associated with a
designated position in the organization.
Authority:
The legitimate power given to a person in
an organization to use resources to reach an
objective and to exercise discipline.
Accountability:
Being answerable to one's superior in an
organization for the exercise of one's
authority and the performance of one's
duties.
Lessons
Document that identifies what was done
right,
Learned:
wrong, and how to improve in the future.
Baseline:

The final approved result of the procedures


is the project plan, also known as a master

Concludes

You might also like