Samar State University

Graduates Studies
Catbalogan Samar
Course
Subject
Term
Professor
Discussant
Topic

:
:
:
:
:

MAED
Administration and Supervision in Elementary Education
First Semester S.Y. 2013-2014
Eloisa R. Zartiga
Sheila T. Villarosa

: Organization Structure
DepEd Central Offices
Power, Duties and Responsibilities
Major Services
The bureaus
The Centers
The DepEd Fields Office
The Regional Office
School Division
The District Office
The School

Organizational Structure
A. DepEd central Office
The Department is organized into two major structural
components:
CENTRAL OFFICE- Consist of department
proper,
service offices, staff bureaus and centers.
FIELD OFFICES- Consist of consists of regional offices
and the school division.
powers, Duties, and Responsibilities
1. SECRETARY- exercise supervision and control over the
entire department.

The secretary performs the following function

1.Advice the president on matters
related to Education
2.Establishes the policies and standard
for the operation of the Department
pursuant to the approved programs
and projects of the Department.
3.Promulgates rules and regulation
necessary to carry out the objectives,
policies, function, plans, programs,
and projects of the department.
4.Promulgates issuance necessary for
the efficient administration of the
offices under him and for proper
implementation of laws relative to
education.

5.Exercises disciplinary powers over

officials and employees in accordance
with existing laws.
6.Formulates and enforce a management
control
system to measure and
evaluate
performance
of
the
Department and submits periodic
reports to the President.
7.Prepare and submits to the president,
through the Department of Budget
and Management, the budget of the
Department: and
8.Appoints all officers and employees of
the Department except those whose
appointment is vested in the president.

2 UNDERSECRETARY
Republic Act 232 provides for four (USEC). At the discretion
of the Secretary, each of them may be assigned any of the
following functions:
1. Advices and assist the Secretary in the formulation and
implementation of Department policies, plans, and programs;
2. Oversees all the operational activities of the Department of
which he will be assigned and held responsible by the
Secretary;
3.Coordinates the programs and projects of the Secretary.
4. On the basic of an official designation, discharges
temporarily the duties of the Secretary in the case of the
latters inability to discharge his duties or in the case of
vacancy of the said office.

3. ASSISTANT SECRETARY
There are four (4) Assistant Secretaries (ASEC);
1. ASEC for Programs and Project and Regional
Operation
2. ASEC for Planning and Human Resource
Development.
3. ASEC for Legal Affairs
4.ASEC for Finance and Administration.
MAJOR SERVICES
There are five (5) major services. There are:
Administrative Service, Financial Management
Service, Human Resource Development
Service, Technical Service, and Planning Service
1. Administrative service
1. Is responsible for providing service related to
legal assistance supplies equipment; and

2 Takes charge of collection and disbursement of funds,

security and custodial work.
2. Financial Management Service
Provides advice and assistance on Budgetary, Financial
and Management matters.
3. planning Service
Develops annual, short-term, medium- term plans. Of
the Department in accordance with Departments
objectives goals.
4. Human Resource Development Service
1. Develops and administers a personnel program
which includes selection and placement, classification
and pay, career development. Performance
evaluation, employee relations and welfare.

2. Acts on matters concerning

attendance, leaves, appointments,
promotions and other personnel
transactions; and
3. Develops and implements and
integrated
plan
for
staff
development of personnel in the
central and the field offices.
THE BUREAUS

Assisting the Secretary in initiating

and formulating policies, standards,
and
programs on curriculum
development, are three (3) bureaus,
each headed by a Direction; (1.) the
Bureau of Elementary Education,

1.The Bureau of Elementary Education

a.Formulates and implements policies and
programs on basic education;
b.Conducts studies and formulates
curriculum designs/ framework/ standards
that will continually help upgrade the
quality of elementary education.
2.The Bureau of Secondary Education
a.Conducts studies and formulates,
develops and evaluates programs and
educational
standards
of
secondary
education;
b. Develops curricular designs, prepares
instructional materials and prepares and
evaluates programs to upgrade the quality
of the teaching and non teaching staff at
the secondary level; and
c. Formulates guidelines to improve the
general management of secondary schools.

. The Bureau of Non formal Education

Develops
relevant
programs
that
shall
provide
opportunities of out- of school youths and adults.
CENTERS
Each of the following Centers is headed by a Director:
1.National Educational Testing and Research Centers
(NETRC)
2.School Health and Nutrition Center (SHNC)
a. Plans, direct and coordinates the Integrated School
Health and Nutrition programs;
b. Assist in the formulation and promulgation of the
rules and regulations to pertaining to health services
and education;
c. Provides guidelines for the school feeding
program; and
d. Establishes inter/ intra agency linkages to
strengthen program implementation.
3

2. Educational Development projects implementing Task

Force (EDPITAF)

Supervises and implements foreignassisted

Development projects; and Implements
other
development projects as may be assigned
by
The Secretary.
3.National Science Teaching Instruction
Center
(NSTIC)
a. Develops prototype science teaching
equipment and materials such as using
indigenous materials
and locally available technology and
adopted to
approved curriculum users manual;

b. Develops and prescribes

standards for science teaching
equipment and materials;
c. Provides training programs
for science teacher; and
d. Assists the private sectors in
developing its capability to
mass produce the prototype
science teaching development
by the centers.
4. Instructional Materials
Council Secretariat
( M.O.No.64,s 1985)

a. Formulates and adopts policies,

guidelines and priorities for the
development and production of
textbooks, supplementary and
reference books, and other
instructional materials for use in
public and secondary school
consists with the curricula, courses
of study and relevant policies
established by DECS; and
b. Adopts criteria and standards for
the fair and objective evaluation of
text book manuscript and other
instructional material submitted
for its review and consideration
and for the procurement of these
materials.

5. National educators academy of the Philippines

(NEAP)
a. Formulates policies, standards and guidelines
relevant to human resources development thrusts;
b. Develops continuing human resource
development programs for school managers, potential
educational leaders and linkages with centers of
excellence, local and international, from both
government and non-government sectors;
c. Promotes synergetic partnership and linkages
with centers of excellence, local and international, from
both government and non-government sectors;
d. Provides continuing assessment; and
evaluation mechanism to insure quality training and
development ; and

e. Strengthens the capacity of the network of educational

learning centers through as systematic exchange and delivery of

educational innovativeness.
B. THE DECS FIELD OFFICES
1.THE REGIONAL OFFICE
The field offices consist of 15 regional offices, each headed by a
Director, and the Autonomous Region in Muslim Mindanao ?(ARMM)
headed by a Regional Secretary. A region is composed of Provincial
and the city school division each headed by a schools Division
Superintendent.
Region 1 (Ilocos Regions) - San Fernando and La Union
It is composed of eight 8 divisions:
1. Pangasinan 1
5. La Union
2. Pangasinan 2
6. Dagupan
3. Ilocos Norte
7.San Carlos City
4. Ilocos Sur
8. Laoag City

Region II (Cagayan Valley) Taguegarao,

Cagayan
Its is composed of five (5) Divisions:
1.Cagayan
3.Batanes
5.Quirino
2Isabel
4.Nueva Viscaya
Region III (Central Luzon)- San Fernando,
Pampanga
It is composed of nine (9) Divisions;
1.Bulacan
4.Bataan
7.Tarlac
2.Pampanga
5.Angeles City
8.Nueva Ecija
3.Zalambales
6.Cabanatuan City 9.Olongapo
City

Region Iv (Southern Tagalog)- Rizal Provincial

Capital Compound, Orando, Pasig City
It is composed of fifteen (15) divisions:
1.Rizal
9.Marindoque
2.Batangas
10.Batangas
City
3.Quezon
11.Occidental
Mindoro
4.Laguna
12.Lipa City
5.Oriental Mindoro
13.San Pablo City
6.Palawan
14.Cavite City
7.Romblon
15.Aurora
8.Cavite

Region V (Bicol Region)- Legaspi City

It is composed of nine (9) divisions:
1.Camarines Sur 4.Masbate
7.Catanduanes
2.Camarines norte 5.Sorsogon 8.Legaspi City
3.Albay
6.Naga City 9.Iriga City
Region VI (Eastern Visayas)- Iloilo City
It is composed of fifteen (15) divisions:
1.Negros Occidental 6.Guimaras
11.Iloilo City
2.Iloilo
7.Bacolod City
12.San
Carlos City
3.Antique
8.Roxas City
13.Silay City
4.Capiz
9.Cadiz City
14.Sagay
City
5.Aklan
10.Lacarlota City 15.Bago City

Region VII (Central Visayas)- Cebu City

It is composed of nine (9) divisions:
1.Cebu
4.Siquijor
7.Lapu-Lapu City
2.Bohol
5.Cebu City
8.Toledo City
3.Negros Oriental 6.Dumaguete City 9. Mandaue City
Region VIII (Eastern Visayas)- Palo, Leyte
It is composed of nine (9)divisions:
1.Northern Samar
4.Leyte
7.Calbayog City
2.Samar (Western) 5.Southern Leyte 8.Ormoc City
3.Eastern Samar
6.Biliran
9.Tacloban City
Region IX (Western Mindanao)- Zamboanga City
Its is composed of seven (7) divisions:
1.Basilan
5.Pagadian
2.Zamboanga del Sur
6.Dipolog City
3.Zamboanga del Norte 7.Dapitan City
4.Zamboanga City

Region X (Northern Mindanao)- Cagayan De Oro City

It is composed of sioneven (7) divisions:
1.Bukidnon
5.Cagayan de Oro City
2.Camiguin
6.Ozamis City
3.Misamis Oriental
7.Gingoog City
4.Misamis Occidental
Region XI (Southern Mindanao)- Davao City
Its is composed of eight (8) division:
1.Davao del Norte
5. Davao City
2.Davao del Sur
6.Compostela
3.Davao Oriental
7.General Santos City
4.South Cotabato
8.Sarangani
Region XII (Central Mindanao)- Cotabato City
Its composed of seven (7) divisions:
1.Lanao de Norte
5.Cotabato City
2.Cotabato
6.Kidapawan City
3.Iligan City
7.Sultan Kudarat
4.Marawi City

Region XIII (Caraga)- Butuan City

Its is composed seven (7) divisions:
1.Agusan del Norte
5.Surigao City
2.Agusan del Sur
6.Siargo
3.Surigao del Norte
7 .Butuan City
4.Surigao del Sur
NCR (National Capital Region)- Osamis Street,Bago Bantay, Quezon
City
It is composed of thirteen (13) division:
1.Manila City
6.Pasig/San Juan
10.Taguig/ Pateros
2.Quezon City
7.Marikina City
11.Makita
3.Caloocan City
8.Muntinpula City
12.Las Pinas City
4.Malabon/Navotas/Valunzuela(VALMANA)
13.Mandaluyong City
5.Panayan City
9.Paranaque City
Cordillara Administrative Region(CAR)-La Trinidad, Benguet
It is composed of seven (7) divisions:
1.Abra
4.Baguio City
7.Apayao
2.Benguet
5.Kalinga
3.Mt.Province
6.Apayao

Autonomous of Region of Muslim Mindanao (ARMM)- Cotabato City

It is composed of five (5) divisions:
1.Sulu
3.Lanao del Sur 1
5.Maguindanao
2.Tawi-Tawi 4.Lanao del Sur2
Regional Director (Director IV)
The following are the function of the Regional Director:
1.Prepares and submits annual sectoral educational and and
administrative plans,programs,project and targets for the
regions;
2.Administrators the budget of the regional offices and sets up
budget control machinery in the region;
3.Renders administrative decisions on all matters within his
authority as provided by law on the basis of proper delegation
by the secretary and/ or others authorities concerned; and
4.Exercise general supervision over all private school in all levels
within the region and sees to it that all schools maintain
academic, administrative and other standards.

 Assistant Regional (Director III)

The following are the function of the Assistant Regional

Director:
1.dminiAssist the Regional Director in all management and
administrative functions;and
2.Performs additional assignment given by the Regional
Director.
The Regional Office Divisions
There are five (5) major divisions in the Regional Office.
Three (3) of these are instructional ,each headed by a
Division, and Non-formal Education Division. The two (2)
other divisions are the Administrative Division, and the
Budget and Finance Division.
The following are function of the Regional Director.
1. The supervision of educational programs in the school
divisions within a region is carried out by team of
Educational Supervisions Division
2.The non-formal Education Division oversees the delivery of
literacy and livehood education to out- of- school youth and

3.The administrative Division oversees the delivery of literacy and

livehood education to out- of-school youth and adults who are not
able to attend the formal education classes.
4.The Administrative Division takes care of matters pertaining to
human resource management, local affairs, salary, supply, records
and evaluation of teacher credentials.
5.The budget and finance division takes charge of budgetary and
financial matters.
The School Division
A School Division is located in each province or city. The provincial
school division may include a city or cities within its geographical
unit, if the latter is not yet separated from the province through a
charter.
The School Division Superintendent head the school division. He is
directly responsible to the regional director. He has authority over all
elementary and secondary public and private school in the Division,
including special schools.
Duties and Responsibilities of the Schools Division /
Superintendent:
1.Organizes, develops, directs and administers the division and
exercise general supervision over the first and second levels

2. Determines the suitability and hygienic conditions of school

houses and other buildings for instruction and helps in the
acquisition school sites;
3.Recommends approval of budget of provincial or city schools in
his division to the provincial or city board, and confers with them
on matters affecting school appropriation and disbursements;
4.Transmits and recommends approval of principal budgets and
special/supplemental budgets of municipal, provincial and
national schools in his division, if there are any through the
regional office of the department of Education, Culture and
Sports.
5. Exercises general administration and supervision of properties
both fixed an movable with in his jurisdiction, and approves the
use of same for non-instructional purposes;
6.Approves, appointments, promotions, transfers reassignments,
reinstatements, details and dropping from roles, of personnel of
the Division occupying position with salary grade 18 and below,
including the position of the District Supervisor;

7. Approves, leaves not exceeding a total of

30 days, with or with pay and 60 days
maternity leave of schools division office
personnel. Request of classroom teacher to
teach, resign, engage in business and publish
articles, and investigate cases/ complains
involving personnel in the division, and details
of field janitor of not more than 30 days.
8. Recommends for approval for
reclassification, upgrading and conversion of
position and other related matters.
9. Prepares and submits annual and periodic
reports on conditions and activities of schools
in his division and on needed equipment.
Supplies and textbooks and other reports;
10. Makes periodic visits to school to check
compliance and implementation of curriculum
requirements.

11. Conducts-in services training of staff and

field supervisors as well as teacher an other nonteaching personnel to keep them posted on new
trends for advancements and improvement of
instruction administration, and supervision and
personnel management.
12. Approves vouchers, payrolls, and requisition;
13. Plans, programs, direct the distribution of
national fund allotments;
14. Confers, coordinates and cooperates with
provincial officials and other government
agencies on matters affecting school and certain
community development projects.
15. Initiates and directs the development of local
curriculum, materials and programmers and
coordinates the conduct of educational research
and surveys and special fund campaign; and
16. Sits as co- chairman of provincial Board.

Duties and Responsibilities of the Assistant

School Division Superintendent:
1. Assists in the administration and supervision of the
activities in the division by initiating plans and
programs suited to the needs of the division;
2. Assists in the selection of teachers and employees,
reviews, teachers request for study leave permission
to teach, seek transfer, engage in business and
publish articles and recommends appropriate action;
3. Checks records of pupils/ students funds and
provincials allotments.
4.Conducts preliminary inquiry and prepare reports on
cases/ complains involving school personnel for
investigation.
5. Attends meetings, conducts and assists in services
training of teachers, seminars, and workshops;
6. Observes conditions obtaining in the school and the
community; develops suitable educational programs
of the division;

7. Coordinates the works of the different division

supervisor.
8. Takes leadership on the development or
curriculum materials, evaluates instructional
activities, reports and curriculum materials;
9. Visit teachers, principals and other school
personnel to ensure that the curriculum
requirements and educational programs of the
division are properly implemented;
10. Visits teachers principals and of the school
personnel to ensure that the curriculum
requirements and educational programs of the
division are properly implemented;
11. Takes active part in implementing the cocurricular activities of the division particularly in
athletics an cultural programs; and
12. Serve as a liaison office officer of the division
Superintendent of schools with other
government agencies in the division.

 The Educational Supervisor

DepEd order No. 36, s. 1998 allocates the number of

education supervisors for a school division.
For each division with 4,000 teachers or below, there
should be 11 educations Supervisor 1 in the following
subject areas;
Numbers
Subjects
1
English
1
Science
1
Mathematics
1
Social Studies
1
Filipino
1
P.E, Health, Music , Arts
1
Pre Elementary
Education/SPED
1
Private Education
2
THE and Livelihood
1
Values Education and Guidance
1
Non formal Education

For each Division with more than 30 teachers there

shall be 14 Education Supervisor 1 in the following
subjects, areas;
Numbers
Subjects
2
English (1 Elementary
and 1 Secondary)
2
Science (1 Elementary
to include health and 1
Secondary)
2
Mathematics
(1 Elementary and 1
Secondary)
1
Social Studies
1
Filipino
1
P.E, Health, Music, Arts
1
THE and Livelihood Education
1
Values Education and Guidance
1
Non formal Education
1
Pre-Elementary Education/ speed
Education

Duties Of Education Supervisor

1. Assists the superintendent in carrying
out the educational programs in the
division, and
2. Visit the different districts, elementary
and secondary schools in the division to
provide
assistance
to
district
supervisor, principals, and teachers in
evaluating and improving their work.
The District Office
A school division in dividend into districts
on the basis of the number and size of
municipalities.
A
district
usually
comprises one or more Municipalities.
Some City Division may be divided into
District according to the number and
size of School. Each District is headed
by a district Supervisor.

 The District Supervisor

The
District
supervisor
is
the
educational leader, organizer and
administration for all the Elementary
Schools within his / her District. The
responsibilities
of
the
district
supervision require that he posses
inspiring leadership, tact, sympathy,
vision, and listening ability.
Duties of the District Supervisor
1. Provides
leadership in the
implementation of DepEd, programs
and project in the district;
2.
Direct, advises and assists the
elementary
school Principal and
Teachers in his district;

3. Promotes the efficiency of the

teachers under his charge
through effective supervision
and in- services training;
4. Leads in the evaluation of
achievement in the district
5. Keeps his school functioning in
keeping in the board general
policies of the bureau and the
best interests of the public and
the community;
6. Sits as co- chairman at the
District School Board in its
deliberation.

The school

An
Elementary or a Secondary
School is
headed by a Principal who is responsible for
the management and Supervision of the
School.
The principal of Elementary Schools are
categorizing depending on the number of
Teachers.
Category

No. of
Teachers
Supervised

EHT (Elementary head

Teacher

7-9

Principal 1

10-29

Principal 11

30-59

Principal 111

60-99

Principal 1v

1oo plus

Duties Of The Elementary School Principal

1.Supervises all school personnel in an elementary school
2.Provides leading in the development and implementation of all
educational program in the school;
3.Promotes the efficiently of teaching and learning in all classes through
in service training, observation, visits , etc.,
4.Coordinates all services for the wholesome growth and development of
all pupils and other personnel in the school;
5.Prepares, consolidates and submit all report of the school to the
districts supervisors
6.Lead in the evaluation of achievements of the division. Directs the
organization of classes determines and assign the teaching leads of
the staff and makes proper distribution of instructional and other
materials;
7.Provides for the accommodation of pupils including the availability of
building for classrooms and other school needs. Coordinates and
cooperates with the community and other agencies and represents the
district supervisor in the school;
8.Rates the performance of the teachers in the school and recommends
the deserving ones for promotion ;and
9. Does related work.

Duties of the Secondary schools Principal

1. Provides leadership in the formulation and
implementation of policies, plans, programs, and
projects to carry out the objectives of education for
secondary schools adopted to the needs of the
community;
2. Prepares the school programs, assignments of
teachers as well as testing schedule. Makes available to
teacher, students and other school employees the
needed instructional materials and supplies;
3. Prepares the school budget proposals and works for
adequate financing of the school; prepares programs
of expenditures based on the approved budget;
4. Leads in curriculum developments and determines
what electives, and vocational courses the school can
offer to its students;

5. Plans and organizes the curricular activities

of teachers and students;
6. Sees to its that the school is provided with
proper health and medical facilities, and
supervises maintenance and up- keep of
school plants facilities;
7. Evaluates the rates performance of
teachers and recommends promotion of
teachers and employees;
8. Organizes the guidance program of the
school;
9. Maintains good public relations with
students, teachers, local officials, and the
public at large; and