Report Writing

The standard format

A formal report has 3 parts

Prefatory Part
Report Proper
Appended Part

Prefatory Part

Title Fly
Title Page
Letter of Authorization
Letter of Transmittal
Table of Contents
Acronym/Abbreviation
Executive Summary

Report Proper

Introduction
Methodology
Analysis
Summary, Conclusion & Recommendation

Appended Parts

Notes
Appendix
Reference
Index (subject index & author index)

Prefatory Part Title Fly

Road accident in Dhaka city

Prefatory Part Title Page

Road accident in Dhaka city
Prepared for:
Prepared by:
Place, Date
ii

Prefatory part Letter of

Authorization

Management letter

iii

Prefatory part Letter of

Transmittal

Our letter to management (undersigned with

acknowledgement)

iv

Prefatory part Table of Contents

Prefatory part - Acronym

ACRONYM
NCBs
Nationalized Commercial Banks
PCBs
Private Commercial Banks
FCBs
Foreign Commercial Banks
SBsSpecialized Banks
SMS
Short Messaging Service
ATM
Automated Tailor Machine
WAN
Wide Area Network
LAN
Local Area Network
WWW
World Wide Web

vi

Prefatory part Executive

Summary
Summary of the report (abstract)

vii

Report Proper - Introduction

Background/Issue
Problem Statement
Objectives
Hypothesis
Scopes & Limitations
Rational

Report Proper Methodology

how you will conduct your report, way of conducting of research

Data Types
Data collected from where
Sample
Sample Size
Sampling

Report Proper - Analysis

Depending on the number of specific
objectives you have, your major headlines
will be added in the analysis part

Appended Part - Reference

Lesiker, Raymaond V. & Flatly, Mary E. (2005), Basic
Business Communication, 13th ed., Delhi: McGraw Hill &
Irwin (reference form book)
Rahman, A.K (2005), Poverty in Bangladesh, BIDS
Journal, No.2,vol.7,pp.59-72 (reference from Journal)
Bangladesh Bureau of Stastics (2005), Stastical Year
Book 2005, Ministry of Finance, GOB (reference from
report)

Appended Part Notes

at the end of the report end notes

NOTES
1. .
2. .
3. .

Appended Part - Appendix

APPENDIXES
Appix 1 : According to the article ..

As per sec.3 Article 4 of Bangladesh constitution, the women right is

highlighted. (Appendix 1) (Rahman, 2005, P.68)
As per . (Lesikar & Flatley, 2005, p.59/pp.59-60)

Appended part - Index

Location of important items of a report

2 types of indexes
Subject Index : transaction 7,73,124
Author Index : Rahman, A (1980) 7,21,33