Blue Print Workshop- Standard

Sales order (OTC 2.1)

Dilip Sadh
Agenda

 Objectives
 Approach
 Overview of SAP standard functionality
 Discussion of how SAP functionality will fit
in Bose – Facilitated by the Q&ADB
questions
 Assign Action Items & Owners
 Wrap-up
 Workshop Objectives
 Understand and document Bose Industry business processes and
system requirements so that the baseline knowledge is in place to
proceed with system realization
 Identify possible system issues (functionality gaps) that need to be
resolved
 Review best practices that will guide the deployment of the D2
functionality
 Review the SAP Standard Sales order Processing
 Documents
Documentsin
inthe
theOrder-to-Cash
Order-to-CashProcess
Process

Process SD Documents / Activities MM - FI Documents

Sales Order Processing Sales Order

Material Document:
Inventory Reduction

Accounting
Post Goods
Delivery Document:
Issue Bill of Lading
Shipping Inventory Reduction
& COGS Entry
ShipmentShipment Cost
Payable Final
Acceptance of (Invoice) Paymen
Carrier Services to t to
Carrier carrier

Billing Accounting
Create Accounts
Invoice Document:
Receivable
Accounts Receivable
for the customer
(FI-A/R)

Accounting
Payment Document
Cash Receipt Document
(Lock Box) Apply Cash & Clear
Invoice
Activity
I. General Information for Sales Order Processing
Sales Documents
There are three distinct groups of sales documents:

• Pre-Sales Activity: Inquiries , Quotations, Contract & Scheduling

agreements
• Sales orders
• Complaints, encompassing Subsequent Delivery Free of Charge order,
Credit /Debit memo requests and Return Orders (RA’s).
I. General Information for Sales Order Processing
How Sales Documents are Structured
Sales Document
All sales documents have basically the Header
same structure.

They are made up of: Item 1

• Header Schedule line 1
• Line Item
• Schedule Line
Item 2
Schedule line 1
Schedule line 1
Schedule line 1
I. General Information for Sales Order Processing
Header data
The general data that is valid for the entire Sales Document
document is recorded in the document
header. Header
For example, Sold-to party:
Ship-to party:
1000006
1000006
Req. Delivery Date: 7/28/00

Currency: USD

•Number of the sold-to, ship-to party Item 1

•Purchase Order
•Sales Area Data Schedule line 1
•Payment Terms
•Pricing elements for the entire document Item 2
•Order Status Schedule line 1
•Industry Schedule line 1
(add. data A–customer group 1) Schedule line 1
•Application
(add. data A–customer group 2)
 I. General Information for Sales Order Processing
Item data
Sales Document
Whereas data in the document header applies to all
items in the document, some data applies only to Header
specific items or can be overridden by the item.
This data is stored at item level and includes the
following:
Item 1
• Material number and data
• First delivery date
• Reason for rejection Item 2
• Partner determination (an alternative ship-to
party or forwarding agent (carrier) can be
defined for a particular item)
• Item level text
• Item level status
• Plant and storage location specifications
• Pricing conditions for the individual items
• Item Category
 I. General Information for Sales Order Processing
Schedule line data

The schedule line contains all the data that is needed for Sales Document
a delivery.

For example, a customer orders 20 units of a particular Header

material which you enter as one item in the sales order.
However, you can only deliver 10 pieces now and the
remaining 10 pieces next month so you will confirm two
delivery dates. The data for these deliveries (dates, Item 1
confirmed quantities) are stored in two separate schedule Schedule line 1
lines. (Automatic line splits)
Item 2
In sales documents where delivery data is not relevant, Schedule line 1
for example, contracts, credit and debit memo requests,
Schedule line 1
the system does not create any schedule lines.
Schedule line 1
Data recorded in the schedule lines includes the:
•Schedule line quantity
•Delivery date
•Confirmed quantity
I. General Information for Sales Order Processing

Data From Master Records

When you create a sales document without referring to a preceding
document, the system copies the following data from the master
records:

• Data about the sold-to party and

other partners from the customer
master records

• Item data from the material

master record

• Data from any relevant customer-

material information records
(customer specific part numbers)
I. General Information for Sales Order Processing

Data from Preceding Documents

If you create a sales document with reference to a preceding document, the
system copies nearly all the data from the preceding document, depending on
copy control setup for document combinations being referenced.

The data in the preceding document originally comes from the customer and
material master records.

Because the data is copied from the preceding documents into the sales
document, any changes that have been made to the master data records since the
preceding document was created are not included in the sales document.

If, when you create with reference, you add another item to the document that
was not in the preceding document, the system determines the data for the new
item from the master records, such as the material master or info record.
I. General Information for Sales Order Processing

Standard Sales order Variant:

• Rush Order
• Employee Order
• Cash Sales
• Close Out Order etc
V. Inventory and Availability Reporting
Inventory and Availability

Availability Check Other factors to

take into account:
Inward movement
of goods Safety stock
Stock transport orders
Purchase Production Replenishment lead time
Order Order Firm
Stock Planned
Order

Sales
Delivery Reservation
Order

Outward movement
of goods
Business Process Flow in SAP
Payment
Order Delivery Invoice

Document
Document flow
flow of
of any
any sales
sales document
document

Order
Order 900 900
.. Delivery
Delivery 80000459
80000459
.. .. Picking
Picking request
request 17951109
17951109
.. .. GD
GD goods
goods issue:
issue: delvy
delvy 49001828
49001828
.. .. Invoice
Invoice 90000333
90000333
.. .. .. Accounting
Accounting document
document 100000276
100000276

 Sales documents represent transactions in the system.

 They form a chain of related documents.
 The entire chain of documents creates the document flow.
 The system copies data from one document into another to reduce
data entry and make problem resolution easier.
Thank you for your kind
attention!