Professional Documents
Culture Documents
An Overview
( Part I )
Vinod Menon
ERPSOFT
LLC
Email: vinodkumar.n.menon@accenture.com
Purpose
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Fixed Asset
Property, Buildings, and Equipment/Tools
Property:
o Land
Buildings:
o Office Buildings
o Shop Floor
Equipment/Vehicles:
o Equipments, Trucks/Support Vehicles, Arms, Computers, Cars
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Re-buildable inventory
An item that is sub-assembly/part of an Asset but need maintenance periodically and
can be repaired then re-used.
Motors
Engines
Tires
Consumable inventory
An item that are used for maintenance or one time used item in an asset. Once it is
not functioning or broke or consumed, it is scrapped.
Oil
filters
Nuts/bolts
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Aircraft induction
Flight Line maintenance
Heavy maintenance planning
Heavy maintenance execution
Engine and component overhaul
When to use EAM ( Enterprise Asset Management) and cMRO ( Complex Material, Repair
& Overhaul ? Why cant we use the same the product formaintaining all the Assets?
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eAM
In short , Airlines/Missiles - anything that fly is cMRO ! The main reason being complexity
In maintenance and Govt. regulations/policies on maintenance like FAA, DoD etc. Also these assets
needs seasonal maintenance plans. For example, War time v/s peace Time maintenance plan for
Military Aircrafts or Winter maintenance v/s Summer maintenance for commercial Airlines.
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Oracle Inventory
Oracle Bills of Material
Oracle Human Resources
Oracle Cost Management
Oracle Manufacturing Scheduling
Oracle Work In Process
Oracle Quality
Optional Modules
As you can see Oracle eAM is not a stand alone module. In order to function there are some
mandatory modules need to be setup. Also based on the business requirements for each customer
Additional modules may be needed.
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Receiving
T&A
Purchasing
Time
Entry
PO
Manufacturing
WO Materials,
Reqs Linked to
WO & Workflow
Posting
Integration
Employees &
Skills
AP
Inventory
Product &
Maint WO
Transactions
Costs
Updates
WO Updates,
Catalogs
Suppliers
HR
Changes to Capitalized
Asset Depreciation
Project / Task,
WO Costs
eAM
Chart of
Accounts
GL
Service
Service Request
Linked to
WOR / WO
Customers
WO
Billing
AR
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Projects
Depreciable
Assets/WO
Capitalization
FA
Maintainable
Assets
Property
R12 - Asset Creation in FA, eAM & OAT (Oracle Asset Tracking)
Any Asset purchased needs to be added to Assets using Mass Addition process.
In R12, upon purchase order receipt, assets can be created in EAM and
templates can be applied so that the maintenance strategy is established
automatically.
After receipt, the same asset can be interfaced to Fixed Assets, via concurrent
processes. ( Mass Addition Program )
You can also add assets from other sources. ( Using APIs say from Legacy
systems,).
If OAT ( Oracle Asset Tracking ) is installed a record will be created in OAT so that
the asset tracking will be initiated.
You can manually create Assets in EAM too.
Now you have the asset recorded into the Financial Asset Books as well as in EAM. If you setup
And apply appropriate templates the Asset is ready for maintenance schedule in EAM. This saves
Lot of data entry efforts.
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This is an enhanced version of Rel 11i Enterprise Install base module and tighly integrated with
eAM and other modules using XML messages.
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Asset Tracking receives XML based messages when an inventory or asset transaction occurs if it
is marked as Asset Trackable in the item master. Messages can be setup for legacy Systems too.
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Make sure that the Asset Group set up in the Inventory and EAM. Also Activity , Activity BOMs,
Maintenance Templates etc. are setup and applied to the Asset Group.
Approve the PO
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PO is approved and sent out to the Supplier. Ready to receive it from the Supplier.
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Make sure that the Assets are received into a Sub-inventory that is setup as Asset Sub-inventory
Also eAM category has been setup and selected. This will trigger API to populate eAM .
It is important that the asset Group is setup as serial control so that each asset can be uniquely
Identified and maintained. . In this case since it is vehicle VIN number can be used.
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ERPSOFT LLC
In R12, receiving will kick off the asset creation automatically in eAM and OAT ( Oracle Asset
Tracking) using API.
Check Meter
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You can see that using Pre-defined Meter Templates assigned to the Asset Group the meter
has been created automatically too.
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You can see that pre-defined activity templates resulted in automatic assignment of activities for
the eAM Asset just received.
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You can see that the sub-inventory location received will be initially assigned to the Asset.
Assigning PM Schedule
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Assigning PM Schedule for the Asset using the PM Schedule Template. Or you can create one new.
.
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Remember that PM Schedule can be rules based or List Dates. ( maintenance to be performed on a
Specific day )
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Using PM Schedule templates assigned to the Asset Group, the PM schedule was assigned
automatically.
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Using the Meter Template, the associated meter was created and will be used with the defined
Rules for the PM Schedule.
Service Date & Meter Reading information can also be viewed. Since this asset has just been
acquired, the default reading for the service is zero (0).
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In the General tab, the Organization, eAM Asset Description (Instance Name) display. Also note
that the Accounting Classification is Inventory . This value will change after we create the
Fixed Asset.
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ERPSOFT LLC
This Information will also change after Fixed Asset has been created ( FA ).
After searching for the parent Asset associated with one of the newly purchased assets, you can see that the EAM Asset & the VIN
(entered as the SN for the asset at receipt) is now part of the hierarchy. The asset has been established and now part of maintenance
and work can be performed on the asset. Because it is inventoried, it can also be transferred to another EAM Organization should
the asset change location or require service in another maintenance organization.
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Before creating Fixed Assets, you must cost the Receipt. ( Inventory Manager must be running) and
the Sub ledger Accounting process is required to run.
Select the process Create Assets: Interface Inventory Transactions to Oracle Assets.
This process will pass the Asset information to Oracle Assets.
.
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From the Assets or Asset Tracking Responsibility Select the Post Mass Additions.
This will create Assets in the Asset Book.
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See that Accounting class has now changed to Maintenance from Inventory
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See that EAM Asset and The fixed Asset has been linked after running the Mass Addition.
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Summary
Streamlined process and integration between Financials (Procurement & Assets), Supply Chain (Inventory), OAT
and eAM.
Assets can more easily be created for maintenance as they are purchased. This reduces duplicate efforts while
improving accuracy & visibility through transaction history. The use of templates makes the maintenance definition
more efficient and consistent.
The FA integration provides an accurate link for maintenance and procurement.
The user has full visibility of asset lifecycle with views that are important to respective operations of the
organization.
Single source of truth about the lifecycle of an Asset from Acquisition to Maintenance to Retirement.
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