Sending PO via Email

Maintaining communication strategy

SPRO -> IMG -> SAP NetWeaver -> Application Server -> Basic Services -> Message Control ->
Determine Communication Strategy

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Assign form and Processing routine to PO output type

SPRO -> IMG -> Material Management -> Purchasing -> Messages -> Forms (Layout Sets) for
Messages -> Assign form and Output Program for PO
Create new entry:
- Output type: NEU
- Medium: 5
- Program: SAPFM06P
- Form routine: Entry_Neu
- Form: MEDRUCK

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Maintain message type for Po

SPRO -> IMG -> Materials Management -> Purchasing -> Messages -> Output Control -> Message
Types -> Define Message Types for Purchase Order -> Maintain Message Types for PO

1. Click on NEU output type

2. Select
Processing
Routines: make
sure the entry exist
4

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Maintain message type for Po (cont.)

Click on Detail for NEU Output Type

Maintain the Replacement of
text symbol program and FORM
Routine.
-

- Program: SAPMM06E

- FORM Routine: text_symbol_

replace

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Maintain message type for Po (cont.)

SPRO -> IMG -> Materials Management -> Purchasing -> Messages -> Output Control -> Message
Types -> Define Message Types for Purchase Order -> Fine-tuned Message Control, Purchasing
- Check the checkbox for:
NEU new: this will allow the email to be
sent after PO creation

NEU Change: this will allow email to be

sent after changes with PO

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Maintain Email Address for Vendor Master and User Profiel

- Vendor Address
Tcode: XK02, go to address view to
maintain email in Communication Group

- User email
User profile: System -> User profile
-> Own data

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Maintain Condition Record for Message Determination

Tcode: MN04
- Select Output Type NEU and click Key Combination

- Select: Purchasing Output Determination: Document Type

(depends on requirements regarding POrg. and Vendor,
Purchasing Output Determination: Doc. Type/P.Org/Vendor
can be picked)

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Maintain Condition Record for Message Determination

Input New Entry:

- Document type: NB
- Function: VN
- Medium: 5
- Date: 4 (for immediate sending after PO creation)

Then select Communication, input communication strategy: CS01

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Create PO and Check

- Tcode: ME21N
- Select Messages button

- Message Determination has automatically picked up the message ouput

10

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