Roles of

Supervisors in
Safety

What makes a Supervisor

Management on
the front line
Directly Influence the
quality and qaulity of
goods and Services
produced

Employee realtions man,

production man, intructor
and quality control man
Hes has to be
both friendly at
the same time

SUPERVISORY RESPONSIBILITIES
INCLUDE:
Conducting safety meetings
Conducting Incident/Accident
investigations
Assisting in the
development/implementation of
JSAs
Maintaining both equipment and the
workplace
Establishing work methods &
providing training

Supervising employees in the

SAFETY MEETINGS
Purpose of Safety Meetings
Establish
Communication

safety
Promote
Motivate
awareness
employees

Sharing
ideas
Discuss safety
standards
Demonstrate managements
concern

SAFETY MEETING OBJECTIVES

Change unsafe acts and/or
unsafe
conditions
Provide
information
Introduce new materials,
equipment, or
processes
Report of past injury
experience
To conduct policy orientation

SELECTING A TOPIC
The first question to ask
before holding a safety
meeting is:

Whats the Subject

going to be?

SAFETY MEETING TOPICS

Recent accidents (or high
frequency)
High risk jobs

New equipment or processes

Observed unsafe acts by

employees
Motivational subjects

Emergency preparedness

SAFETY MEETING TOPICS

(cont)

Bloodborne Pathogens

Fire Safety

Ergonomics
Safe
Lifting
Safety Rules (required
annually)

MEETING OR TRAINING?

Safety Meeting

Excludes NO employee or group

Applies to all attendees
Educates on the What & Why

Safety Training
Educates on the what, why AND
HOW
Produces job-related
skills/abilities
Usually performance based;

SAFETY MEETING REFERENCES

ORM Video Library

Public Libraries

Internet
Newsletters

Outside speakers

PLANNING THE MEETING

Type of
meeting
Visual aids

Location

Date and Time

CONDUCTING THE MEETING

Maintain order & control

Promote
discussion/suggestions
Encourage
participation

QUESTIONING
Types of
Questions

Direct

Reflective
Open

SUGGESTIONS FOR QUESTIONING

Challenge the group

Questions should be clear

and
concise
Concentrate
on one
idea/main
topic
Avoid repetition
Allow only one response at
a
time
Commend good answers

DOCUMENTING THE MEETING

Date

Topic

Aids
Instructor
used
Employees
signatures
Attendance
Percentage

ATTENDANCE
Minimum 75% per meeting
Strive for 100%

Mandate attendance from all empl

100% attendance required from
Dept/Agency head

ATTENDANCE
For Absent Employees:

Forward the relevant

information

Discuss the topic

Provide opportunity to ask

questions

Document

COMMUNICATION
IS PART OF
IMPLEMENTATION

INCIDENT/ACCIDENT
INVESTIGATIONS

WHEN TO CONDUCT AN
INVESTIGATION?
An investigation must be
conducted for any
incident/accident.
Includes employees, nonemployees, and property

INVESTIGATIONS
Supervisor over work area is
primarily responsible for
conducting the investigation
Include
s:
General
Information
Root Cause

Corrective
Action
Documentation

Written
Statements

In most cases, incidents / accidents do not

just happen;

THEY ARE CAUSED.

The Incident / Accident Reporting Form is a
tool to assist in determining the causes and
procedures to prevent the recurrence of
similar incidents.

JOB
SAFETY
ANALYSIS

WHAT IS A JSA?
Breaks a job/task into
steps
Identifies safety
hazards
Develops safe
procedures

Developing a
JSA

DATE:
JOB:
July 26, 2002
Removing items from the upper shelves in the store room
TITLE OF PERSON WHO DOES JOB:
All employees
DEPARTMENT:
Minden Service
Office

LOCATION:
REVIEWED BY:
202 Miller Street, Minden Mr. Jay Boss

REQUIRED AND/OR RECOMMENDED

PERSONAL PROTECTIVE EQUIPMENT:

NONE

Developing a
JSA

SEQUENCE OF JOB STEPS

1.

Place the ladder in

proper position

POTENTIAL HAZARDS

1.

2.

Step up on ladder

2.

3.

Retrieve item from

stock shelf

3.

Step down from ladder

4.

4.

SAFE JOB PROCEDURE

1. Make sure base of

ladder is stable. Get
someone to hold the ladder
insure balance
stability
Falls from the ladder 2. to
Maintain
by
holding onto back of
ladder. Step up on
ladder one rung at a
time. firm
Slipping from ladder
3. Maintain

Drops the ladder

Dropping stock item

Slipping or falling
from ladder

4.

grip on ladder
while reaching
item with other
hand. Do not
over
extend
Step
down
slowly.
reach.
If necessary
hand item to
another person.
Move down one
rung at a time.
Maintain balance.

WHEN ARE JSAs PERFORMED?

On all jobs/tasks that have

resulted in a trend, death, or
a change in job procedure or
equipment.

SUPERVISORS & JSAs

Ensure JSAs are developed or
revised

Use as a training aid

Follow-up analysis

Incident/accident
investigation tool

RECORDING KEEPING
Maintain in work
area
Document their
use

Inspections

Inspections
Maintain a safe work
environment & correct
unsafe actions
Maintain operational

efficiency

Written Component
Included in operational safety
plan/manual
Procedures to:
Identify & Correct Hazards

Good housekeeping safety

rules

The Inspection Effect

Measures employees safety
performance
Reinforces importance of safety &
managements commitment
Encourages employees

Documentation
Written inspection report
Should include:

Person & Date

Concerns identified
Corrective action
Building/Area inspected

Documentation contd

Checklist recommended
Systematic

Site-specific
Revise as needed to fit your
location

Types of Hazards

Building Safety
Office Safety
Fire Safety
Electrical Safety
Emergency Equipment
Storage Methods

FIRE EXTINGUISHERS
Fire / Fuel Classes
Markings

TYPES OF FIRE
CONTROL VALVES

Corrective Action

Appropriate
Expeditious
Effective
Accident/Incident Frequency Reduction
Accident/Incident Severity Reduction

Corrective Action Contd

Immediate (if possible)
If longer than 30 days:
Forward Hazard Control Log to:

Department Head
Agency Head
ORM Loss Prevention Unit-BR

Record-keeping

Inspection Reports
State Fire Marshal
Reports
Hazard Control Logs
At least three years or,
Until all hazards are
corrected, whichever is
longer

Self-Check
Do you have a procedure?
Do you have documentation of
implementation?
Is it site-specific?
Is corrective action taken,
documented, and effective?