Professional Documents
Culture Documents
Objective
Replace a h om e grow n legacy solution wi th
a m o re au tom at ed, easy- to-use cont racting
syst em that w ould streamline w orkflo w s,
c reat e m o re efficient ap proval p rocesses,
increase visibility f o r p roject managers
and i m p rove adoption b y agency staff.
Results
Im p roved ad option
B e t ter visibility in to w orkflo w,
Business Challenge
MassTech is a public agency tha t handles m ulti-m illi on-dolla r p rojects fo r the
Co m m o nw ealth o f Massachusetts. The o rganization st rug gl ed fo r years wi t h
a cum bersom e, cust om ized co n t ra c t m anagem en t syst em tha t w as furt her
const r ained by a m anual paper p ro cess.
inadve r tently. A s a result, adopti on o f the syst em w as low, slow d owns w ere
Solution
Marybeth Dixon,
The Icertis plat f orm helped MassTech co m p l e tely change the w ay i t m anaged
co n t racts via an intuitive user i n terface, standardized and easy- to-conf i gure
t emplat es, flexible w orkfl ow s and a t r anspare n t view i n to the overall p ro cess
and a greem ents across all stages. I m p roved ease o f use and seamless
i n tegration wi t h Mic ro s o f t Offic e p roduct s has led t o far g reat er adoption by
agency st a f f.
W e selected the Icertis Co n t ra c t Managem ent plat f orm because o f its flexible
w orkflow, the t r ansparency i t p rovides users i n to o u r co n t racting p ro c ess and
A b o u t Icertis
Icertis is the leading p rov i de r o f
co n t ra c t lifecycle m a na g e m e n t in t he
its int uitive user i n terface, says Marybet h Dixon, Senior Manager o f Co r p o rat e
Syst ems & Financial Ope rations at MassTech. W e use the syst em n o t just f or
co n t racting, b u t also f o r p roc urement , the p re-co n t ra c t a p p roval p ro cess,
investm ents , i t s criti cal that w e m ove p rojects quickly and efficiently, while
also p rovi di ng the necessary i n ternal and ex ternal openness that is exp e c ted
o f a publi c agency.
Results
T he flexi bilit y o f the syst em allow s us t o have m any d i f fere nt types o f
a greem ents and t o easily see the relationships b e t w een them , says Dixon.
O u r users are now able t o see wh e re their agreements are in the w orkflow
w ww.icertis.co m
+1 8 4 4- 40 4 -2 24 4
14711 NE 29th Place, Suite 100
Bellevue, W A 9 8 0 07
A l l rights reserved. Icertis 2 0 16
O ver 75% o f e m pl oyees now use the syst em, wh et her t o initia t e, a p p rove
o r view co n t racts. A dditionall y, the agencys finance d e p a r t m e n t reports
inc reased oversight due t o the syst em s a u to m at ed checks on the financial
aspects o f co n t racts pr io r t o paym ent.