19

Appendix B: Budgetary Controls and Budget

Integration

Copyright 2010, Oracle. All rights reserved.

Objectives

After completing this module, you should be able to do the

following:
Define setup steps for budgetary controls and budget
integration
Identify the extensions and workflow available for use
with budgeting

19 - 2

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Agenda

19 - 3

Shared Setup Steps

Budgetary Controls Setup
Budget Integration Setup

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Budgeting Implementation Steps

Steps for Implementing Budgeting

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Required or Optional

Define budget change reasons

Optional

Define additional budget types

Optional

Define additional budget entry methods

Optional

Implement budget extensions

Optional

Implement budget workflow

Optional

Implement budget workflow extension

Optional

Copyright 2010, Oracle. All rights reserved.

Define Budget Change Reasons

Change Reason
Estimating Error

Edit plan lines.

Enter a change reason on

the Edit Plan Line Amount
Details page.

Define budget change reasons to specify why a

plan line has changed.

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Copyright 2010, Oracle. All rights reserved.

Define Additional Budget Types

Define the different types of
budgets to use with budgetary
controls and budget
integration features.
Approved Cost
Budget

Project

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Forecast Cost
Budget

Copyright 2010, Oracle. All rights reserved.

Define Additional Budget Entry Methods

Entry Level
Cost Enterable
Fields
Budget Entry
Method

Revenue
Enterable Fields
Categorized by
Resources?
Time Phased By

Define additional budget entry methods to use with

budgetary controls and budget integration features.

19 - 7

Copyright 2010, Oracle. All rights reserved.

Budget Calculation Extensions

Calculate raw cost
from quantity and rate
Enter cost budget line
Raw Cost = 2000.00
Resource = Gray, Mr. Donald R.
Quantity = 10 Hours
Calls Budget Calculation
Extension

Derive burdened cost

from raw cost

Burdened Cost =
2500.00
For example, use the Budget Calculation Extensions to
calculate raw and burdened costs for cost budget lines.
19 - 8

Copyright 2010, Oracle. All rights reserved.

Budget Verification Extension

Budget Verification Extension
Enter budget
Submit
Calls Budget
Verification
Extension

Validate against
submission
requirements

Fails
Validation

Validates
Status changed
to Submitted

Status remains
Working

For example, use the Budget Verification

to define budget submission requirements.

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Copyright 2010, Oracle. All rights reserved.

Budget Workflow and Budget Workflow Extension

Start budget workflow
Select budget approver
(calls budget workflow extension)
Approver approves or rejects budget
Approved

Rejected

Set status to Baselined

Set status to Rejected

Notify submitter

Notify submitter

Example flow through the default budget workflow process.

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Quiz
You must define budget change reasons to implement
budgeting.
a. True
b. False

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Copyright 2010, Oracle. All rights reserved.

Quiz
The budget verification extension allows you to define rules for
validating a budget before its status is changed.
a. True
b. False

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Copyright 2010, Oracle. All rights reserved.

Agenda

19 - 13

Shared Setup Steps

Budgetary Controls Setup
Budget Integration Setup

Copyright 2010, Oracle. All rights reserved.

Implementing Budgetary Controls

1. Set profile options for budgetary
controls
2. Define default budgetary control
levels and the default budgetary
control time interval
3. Create and baseline an initial
project cost budget
4. Adjust default control levels for
your budget line details
Steps to enable budgetary controls

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Defining Profile Options for Budgetary Controls

Profile Option
PA: Enable Budget Integration and Budgetary
Control Feature
PA: Days to Maintain BC Packets

Define the profile options relating to the

implementation of budgetary controls.

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Defining Control Levels and the Time Interval

Project Type

Project Template

Project

Budgetary Controls
Settings
Control Levels
Amount Type
Boundary Code

Default of budgetary
control settings
On the project type, specify whether you can override
setting on the project template and project.

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Creating an Initial Budget

Enter and
submit project
cost budget

Create cost
budget baseline

Begin entering
commitment
transactions

If a cost budget baseline does not exist when commitment

transactions are entered, the system does not enforce budgetary
controls when the transactions are approved.

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Adjusting Default Control Levels

Project
Define budgetary
control level
settings

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Create Budget
Baseline
Sets default
budgetary control
level settings

Copyright 2010, Oracle. All rights reserved.

Baseline Version
Optionally
override default
control level
values

Quiz
The ___ profile option budget specifies the number of days
transaction funds check results are maintained.
a. PA: Enable Budget Integration and Budgetary Control
Feature
b. PA: Transaction Billability
c. PA: Days to Maintain BC Packets
d. PA: Transfer DFF with AP

19 - 19

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Agenda

19 - 20

Shared Setup Steps

Budgetary Controls Setup
Budget Integration Setup

Copyright 2010, Oracle. All rights reserved.

Implementing Budget Integration

1. Define the Project Budget Account workflow
process
2. Define the PA: Allow Override of Budget
Accounts profile option
3. Define the PA: Enable Budget Integration and
Budgetary Control Feature profile option
4. Define the PA: Days to Maintain BC Packets
profile option
5. Define integration details for project types,
project templates, and projects
Implementation Steps

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Implementing BottomUp Integration

Project Type

Project Template

Project

Bottom- Budget
Integration Settings
Budget Type
Balance Type
Non-Project Budget

Default of budget
integration settings
If the allowed on the project type, you may override the
default settings on the project template and/or the project.

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Implementing Top-Down Integration

Budget Type
Budget Control Flag
Top-Down Integration

Balance Type

Define settings for

project types, project
templates, and projects

Non-Project Budget
Levels
Time Phase
Budget Integration Settings

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Summary
In this module, you should have learned how to:
Define setup steps for budgetary controls and budget
integration
Identify the extensions and workflow available for use with
budgeting

19 - 24

Copyright 2010, Oracle. All rights reserved.