Professional Documents
Culture Documents
MEETINGS
By: Kimara Ellefson
Meetings often
contain at least one
moron that
inevitably gets his
turn to waste
everyones time with
nonsense.
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a bod inutes
s m es
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ast
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hour
Meetings
procreate. One
meeting leads to
another meeting
leads to another
Fried, Jason, and David H. Hansson. "REWORK: The New Business Book from
37signals." 37signals: Web-based Collaboration Apps for Small Business. 37signals,
6 Feb. 2012. Web. 14 Feb. 2012. <http://37signals.com/rework/>.
FACT:
Research shows that the average
individual in our society today will
sit through 9,000 hours of meetings in
their lifetime! That is over 365 days
spent in meetings not to mention
the thousands and sometimes
millions of dollars spent on meetings.
ABOUT ME
13
Years at MCW
Administrative role
Spent roughly1,820 hours in meetings over
the last yearwhich means in the 13 years at
MCW spent 23,660 hours in meetings
So much time in meetingsblock off two
hours every day just to NOT be in meetings
Truly believe in the power of meetings...good
and bad.
Boring
Lack
conflict
Ineffective/Time Wasting
Lack
What is at stake?
Daily Check-in
Weekly Tactical
Monthly Strategic
Time
Required
5 minutes
45-90
minutes
2-4 hours
Keys to Success
over structure or
Information from Patrick Lencionis Book, Death by Dont
Meeting
overburden the schedule
CONTENT
Refers to what is talked about at the meeting,
the agenda topics, decisions, information,
opinions, etc.
IDENTIFY MEETING
PARTICIPANTS
To determine who should attend follow these guidelines:
o
o
o
o
Leader
Responsible
Timekeeper
Keeps
Note Taker
Keeps
Writes
Chart Person
ideas.
Navigator
Keep
group on track
EFFECTIVE AGENDAS
INCLUDE:
o
o
o
o
o
Communicating to Participants
Includes:
o
o
o
o
o
What is at stake?
Who? When? Where?
Logistics
Meeting Agenda
Any special instructions regarding
participant preparation
SUMMARY:
SETTING THE STAGE
Meeting Type
Define Content & Process
Identify Meeting Participants/Group Roles
Determine Meeting Logistics
Prepare the Agenda
CONDUCTING
MEETINGS
structure
Encourage participation
Be decisive
Hold participants accountable
Start Fast
o
FIRST MEETING:
UTILIZE INTRODUCTORY
ACTIVITIES
Set aside 5-15 minutes for introductory items to
help get the meeting started.
Tip: Always maintain control. Dont forget you are the Leader.
Dont allow another participant to take that role from you.
HANDLE COUNTERPRODUCTIVE
BEHAVIORS
Six Behaviors That May Cause Problems:
Overly Talkative
Definitely Wrong
Highly Argumentative
Obstinate
Side Conversations
Wont Talk
Highly Argumentative
Side Conversation
Definitely Wrong
Obstinate
Wont Talk
DRIVE TO CONCLUSION
Often we walk away from a meeting feeling
that nothing is accomplished. Follow these
steps below to help create closure to the
meeting:
o
DISTRIBUTING MINUTES
SUMMARY
Remember to:
Be a LEADer
Start Fast
Mine for Conflict
Drive to Conclusion
Hold everyone accountable
MEETING RESOURCES
Best-selling author Patrick
Lencioni provides readers with
another powerful and thoughtprovoking book, this one
centered around a cure for the
most painful yet
underestimated problem of
modern business: bad
meetings. And what he
suggests is both simple and
revolutionary.
Information and research gathered for this presentation was from Patrick Lencionis
book, Death by Meeting