Computers Are Your Future

Twelfth Edition

Chapter 5: Application Software:

Tools for Productivity

Copyright 2012 Pearson Education, Inc. Publishing as Prentice Hall

Application Software:
Tools for Productivity

Copyright 2012 Pearson Education, Inc. Publishing as Prentice Hall

Objectives
Understand how system software
supports application software.
List the most popular types of
general-purpose applications.
Discuss the advantages of Webhosted technology and file
compatibility.
Copyright 2012 Pearson Education, Inc. Publishing as Prentice Hall

Objectives
Discuss the advantages and
disadvantages of standalone
programs, integrated programs,
and software suites.
Explain the concept of software
versions and software upgrades.

Copyright 2012 Pearson Education, Inc. Publishing as Prentice Hall

Objectives
Understand how commercial
software, shareware, freeware, and
public domain software differ.
Understand basic concepts of
using application software.

Copyright 2012 Pearson Education, Inc. Publishing as Prentice Hall

General-Purpose
Applications
Application software
o Any program that gives the user the ability
to complete work on the computer

General-purpose
applications
o Enable users to complete common tasks
Examples: word-processing, spreadsheet
programs

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General-Purpose
Applications
General-purpose application
software
o
o
o
o

Productivity programs
Media and graphic software
Internet-based software
Home and education programs

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Productivity
Programs
Productivity programs
o Make it easier to do work
o Examples
Word-processing software
Spreadsheet or database software
Presentation software
Project management software
Personal information management software
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Productivity
Programs

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Productivity
Programs
Microsoft Office 2010
o
o
o
o
o

Office Button changed to File tab on Ribbon

Allows customization of the Ribbon
Live preview for the paste clipboard
Option to capture and insert screen shots
Enhanced multimedia editing
Video cutting
Removing backgrounds
Recording a slide show as a video
o Office Web applications
Free online companions to Word, Excel, PowerPoint,
OneNote
Real-time buddy list identifies who is currently editing a
document
o Stronger security settings for working on collaborative
projects
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Productivity
Programs

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11

Productivity
Programs
Shared Office Interface
o Features interfaces similar to Microsofts Windows operating
systems
Application window
Application workspace
Document
Title bar
Window control buttons: minimize, restore down/maximize,
close
Window border
Status bar
Scroll bars and scroll arrows
Ribbon
Tab and contextual tab
Group
Quick Access Toolbar
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12

Productivity
Programs
Microsoft Word 2010
o Automatic text wrapping
o Find and Replace utility
o Ability to cut, copy and paste text, images, and screen
captures
Within document
Between documents and programs
o Editing and formatting tools insert headers, footers, page
breaks, page numbers, and dates
o Embed pictures, graphics, charts, tables, footnotes, endnotes,
& more
o Add tables, columns, tabs, bulleted or numbered lists
o Theme feature provides precreated color schemes and font
selections
o Live Preview option
o
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2012 Pearson
Inc. Publishing
as Prentice
Hall options
Portrait
or Education,
landscape
orientation
print

Productivity
Programs

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14

Productivity
Programs
Microsoft Excel 2010
o Leading spreadsheet program for business and personal use
o Stores and manipulates numbers
o Modeling/what-if analysisprediction of things that might
happen
o Each file is a workbook holding worksheets with columns, rows
& cells
o Spreadsheet entries and features
Labels
Formulas
Mathematical formulas
Functions
Argument set
Charts
Sparklines
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Productivity
Programs

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Productivity
Programs
Microsoft Access
2010
o Database management system
Designed to
o Store related data in tables
o Create relationships
o Generate forms, queries, &
reports

o Features of Access
Table
Data set
Form
Filter
Query
Report
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17

Productivity
Programs

Microsoft PowerPoint 2010

o Popular program used to create and deliver presentations
o PowerPoint screen features
Slide/Outline pane
Notes pane
View buttons
Slide pane
o Includes
Professionally designed templates
Slide transitions
Placeholder and image animation options
Animation painter
Ability to insert video
Convert presentation into a WMV video file
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18

Productivity
Programs

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19

Productivity
Programs
Microsoft Project
2010
o Useful for the management of one
or more projects that can vary in
complexity
o Features include
Visually enhanced timeline
emphasizes due dates and
deadlines
Team-planning capability
Portfolio manager monitors
allocation of scarce resources
and current project costs
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20

Productivity
Programs
Microsoft Outlook 2010
o Personal information management system
o Features include
E-mail
Conversation grouping
Ignoring conversations
Think before you send feature
Calendar with alarms

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21

Media and Graphic

Software
Media

o Refers to the technology used in presenting

information including:
Pictures
Sound
Video

Multimedia programs
o Enable users to incorporate more than one
type of technology

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22

Media and Graphic

Software
Multimedia and graphics
software programs
o
o
o
o
o
o
o

Professional desktop publishing

Multimedia authoring
Paint, drawing, and animation
Image editing
3D rendering, such as CAD
Audio
Video editing

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Media and Graphic

Software
Desktop publishing
programs
o Used to create newsletters, product
catalogs, advertising brochures, and other
documents requiring unusual design and
layout normal word processors do not
provide.

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Media and Graphic

Software
Paint programs
o Create bitmapped
images (raster
graphics)made up of
tiny dots known as pixels
o Paint program standard
file formats
GIF
JPEG
PNG
BMP
TIFF
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Media and Graphic

Software
Graphics Interchange Format (GIF)
oLossless compression of simple images
oOften used for Web pages

Joint Photographic Experts Group (JPEG)

oLossy compression of complex images
oAlso used for Web pages

Portable Network Graphics (PNG)

oPatent-free alternative to a GIF
oLossless compression, suitable for Web use only

Windows Bitmap (BMP)

oCompression optional
oFiles tend to be large

Tag Image File Format (TIFF)

oIncludes descriptive information with the image
oUsed in publishing

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Media and Graphic

Software
Drawing
programs
o Create vector
graphics that can
be edited and
resized without
distortion

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Media and Graphic

Software

3D rendering programs
o Provide graphic objects with three dimensional effects

Ray tracing
o Manipulates variations in color intensity that would be produced by
light falling on an object from multiple directions

Computer Aided Design (CAD)

o 3D rendering programs used by engineers and scientists

Image editors
o Advanced types of paint programs
o Can change complicated bitmapped objects, including photographs
o Can edit, but not create, bitmapped images

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Media and Graphic

Software

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Media and Graphic

Software
Animation
programs
o Give the
ability to
create
animation
from images
and run the
animation

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Media and Graphic

Software
Audio
software
o Used to
capture and
process sound
used in
multimedia
presentations
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31

Media and Graphic

Software
Standard sound file formats
o
o
o
o
o

MP3
Windows Media Audio (WMA)
WAV
Ogg Vorbis
Musical Instrument Digital Interface (MIDI)

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Media and Graphic

Software
Video editors

o Enable the user to:

Modify digitized
videos
Save in at least one
of these formats:
o Moving Picture
Experts Group
(MPEG)
o QuickTime
o Video for
Windows

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Media and Graphic

Software
Multimedia authoring
systems
o Used to create multimedia
presentations
o Require a large amount of disk space
and memory to run properly

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34

Media and Graphic

Software
Web page authoring
programs
o Professional development tools that have
greater scope to create Web pages
Dreamweaver
Flash
Fireworks

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35

Applications that Work through

and Run from the Internet
Web-hosted technology
o Share files and collaborate
Windows Office Live
Google Docs
o Help avoid file incompatibility

Undesirable Internet software

o Spywaremonitors your activity
o Pop-upsmall window that appears in the
current browser window
o Adwaretargets products to your interests
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Home and Educational

Programs
Home and educational
programs
o Personal finance and tax preparation software
o Home design and landscaping software
o Computerized reference software
Multimedia dictionaries
Encyclopedias
How-to guides
o Computer games
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Tailor-Made
Applications
Tailor-made applications
o Software designed for specific businesses or
users
o Often cost more than general-purpose
applications because of their development
costs

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38

Tailor-Made
Applications
Custom versus packages
software
o Custom software
Developed for a users specific needs
Necessary when an application is not
available
o Packaged software
Developed for the mass market

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Standalone Programs, Integrated

Programs, and Software Suites
Standalone program

o Fully self-contained program

o Advantages
Purchased and installed separately
Function by themselves
o Disadvantages
Take a lot of storage space
Do not share resources

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Standalone Programs, Integrated

Programs, and Software Suites
Integrated
programs

o Single program that

combines the most
commonly used functions
of many productivity
software programs
Example: Microsoft
Works
o Modules (functions) share
the same interface
o Lacks features

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Standalone Programs, Integrated

Programs, and Software Suites
Software suite (office suite)
o Bundle of standalone programs
Word processing
Spreadsheet
Presentation graphics
Database
Personal information
o Share common code, drivers, and graphic
libraries

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42

System Requirements and

Software Versions
System requirements
o Outline the minimal level of resources that a
program requires

Releases of programs are

cited by a year or version
number.
o In a version number, a decimal number
indicates a maintenance release.
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System Requirements and

Software Versions
Time-limited trial versions
o Offered for commercial programs by software
companies

Beta versions
o Sometimes available to users
Software is in the final testing stages and
may contain bugs.
Access is free.

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System Requirements and

Software Versions
Software upgrading

o How software is kept current.

Small fixes to software are called
patches.
Large or major fixes to software are
called service packs or service releases.

Software can be distributed

through the Internet and/or
purchased in stores.
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System Requirements and

Software Versions
Documentation
o In

print or downloaded from the Internet.

Brief tutorials
Read Me files
Help files

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Software Licenses
and Registration
Software license

o Permits the user to install the program on one

computer

Site license
o Right to install copies of programs on a precise
number of computers

Validate software
o Providing a special code or product key before
using it
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Software Licenses
and Registration

Commercial software
o Software that must be purchased
May have a trial period
Examples
o Microsoft Office
o Adobe Acrobat
o Apple iLife

Shareware
o You may try before purchasing
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Software Licenses
and Registration
Freeware
o Free to users as long as users do not sell it to
others

Public domain software

o Copyright-free software
o Users can modify or sell

Copy-protected software
o Internal process prohibits making unauthorized
copies
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49

Installing and Managing

Application Software
Installing
o Moving the software to the hard disk and
properly configuring the software

Uninstalling
o Takes the program off the hard disk

Launching
o Moves it from the hard disk to memory

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Installing and Managing

Application Software
Options
o Can be chosen to identify program is run

Defaults
o Software settings used by the program unless
overridden by the user

AutoSave or AutoRecover
o Automatically saves the users work at specified
intervals

Exiting
o Quitting or closing down an application
Copyright 2012 Pearson Education, Inc. Publishing as Prentice Hall

51

Summary
Understand how system software
supports application software.
List the most popular types of
general-purpose applications.
Discuss the advantages of Webhosted technology and file
compatibility.
Copyright 2012 Pearson Education, Inc. Publishing as Prentice Hall

52

Summary
Discuss the advantages and
disadvantages of standalone
programs, integrated programs,
and software suites.
Explain the concept of software
versions and software upgrades.

Copyright 2012 Pearson Education, Inc. Publishing as Prentice Hall

53

Summary
Understand how commercial
software, shareware, freeware, and
public domain software differ.
Understand basic concepts of
using application software.

Copyright 2012 Pearson Education, Inc. Publishing as Prentice Hall

54

All rights reserved. No part of this publication may be reproduced, stored in a

retrieval system, or transmitted, in any form or by any means, electronic,
mechanical, photocopying, recording, or otherwise, without the prior written
permission of the publisher. Printed in the United States of America.

Copyright 2012 Pearson Education, Inc.

Publishing as Prentice Hall

Copyright 2012 Pearson Education, Inc. Publishing as Prentice Hall

55