MODULE 1:

KC-NCDDP AND ODM

Session 3: KC-NCDDP
Operation and
Maintenance
Considerations

Objectives
At the end of the session, the
participants are able to:
1.Explain the rationale for
undertaking Sustainability
Evaluation; and
2.Explain the key areas for
evaluation and their
corresponding indicators.

Rationale
Program Commitment
- Indicated in Program Results Framework
under Program Components/ Outputs
Projects of KC communities are functional, costeffective and sustainable

- Key performance indicator tracked semiannually through RPMO scorecard

85% of completed KC SPs have satisfactory
sustainability rating or better

Objectives of SE
1. Assess sustainability performance
and actual utilization of
completed subproject (planned
vs. actual)
2. Evaluate quality of community
sustainability program along
various components; and
3. Serve as basis for providing
Technical Assistance to Operation
and Maintenance Groups

Definition of Terms
Sustainability Evaluation (SE)
-a mechanism which determines
functionality of completed
subprojects and resulting benefits
derived from subproject.
-determines degree to which
communities and O&M groups
adhered to O&M arrangements
developed during subproject planning
stage.

Definition of Terms
Sustainability Evaluation Tool
(SET)
-a survey form primarily designed to
assess status of completed
subprojects and benefits derived by
communities
-results can be used as basis for TA
provision to the O&M
organizations/communities

Sustainability Evaluation
Framework
List of
Completed
SPs eligible
for SE

Continued
Monitoring &
Technical
Assistance

Conduct of
Sustainability
Evaluation

Action Plan
Implementation

FUNCTIONAL & SUSTAINABLE SUBPROJECTS

Status of
Subprojects

Exit Meeting
& Action
Planning

SE Coverage and
Frequency
Coverage: ALL completed
subprojects
- Evaluation 1: subproject completion
+ 6 mos.
- Evaluation 1+: every year thereafter
Reference Date: Turnover of
completed Subprojects
Tool: SE tools (per subproject type)

Components of SET

Basic Information
Subproject Utilization
Organization & Management
Institutional Linkage &
Support
Physical Technical

Components of SET
Compone
nt

Data/Information

Basic
- actual data and basic information on
information
actual subproject implementation,
including O&M group managing SP and
O&M fund allocation
- subprojects most recent overall rating
obtained during the last conduct of
sustainability evaluation.
Subproject
Utilization

- Assessment of actual benefits and

impacts of the subproject vis--vis
planned benefits indicated in the
project proposal prepared during the
Project Development Stage
- O&M group/BLGUs sustainability

Components of SET
Compone
nt

Data/Information

Organizatio - indicators and key areas that show

n and
the status and functionality of the
Manageme
O&M groups.
nt
Institutiona - indicators that prove the provision
l Linkage
of support by the Municipal and
and
Barangay LGU, agencies and
Support
organizations to the O&M groups
and the community in the
operation and maintenance of the
completed subprojects.

Components of SET
Compone
nt
Finance

Data/Information
- compliance with financial requirements
for O&M
- preparation and implementation of the
financial plan, adherence to financial
control measures
- financial accomplishment and
performance.

Financial accomplishment - efficiency of

the O&M groups in collecting tariffs, as
well as the sufficiency of the collected
tariff to cover O&M expenses.

Components of SET
Compone
nt
Physical/
Technical

Data/Information
- presence of an O&M plan
- determine degree to which planned
O&M activities were implemented
- how the subproject structures were
operated and maintained.
- Additional information:
(i)problems and difficulties in operating
and maintaining the subprojects, and
actions made at the community level
(ii)(ii) factors that contributed or
hampered the functionality of
completed subprojects.

Physical/Technical indicators vary

Horizontal Subprojects
Subproject Utilization
(15%)

Organization
and
Management
(20%)

Number of beneficiaries
O&M
(planned vs actual, per
organization
type of beneficiary)
formed and
Duration/Hours of service
registered
(electrification)
and/or
Instances where any
accredited
O&M Group is
particular
person/HH/group is
functional
constrained or prevented O&M group is
from using the facility;
operated and
O&M group decision to
managed well
address issue
Top 3 benefits of
subproject
Use of subproject

Networking and
Linkaging (10)

Ability to
establish linkage
Ability to access
support from
networks/
linkages
Sufficiency of
accessed
support

Horizontal Subprojects
Financial (15%)
Availability of funds for
O&M (allocation)
Sufficiency of funds
allocated for O&M

Technical (40%)
O&M Plan implementation
Maintenance tools/
equipment
Subproject structures

Vertical Subprojects
Subproject Utilization
(15%)

Number of beneficiaries
(planned vs actual, per
type of beneficiary)
Presence of Amenities,
facilities and
personnel(planned vs
actual)
Instances where any
particular
person/HH/group is
constrained or prevented
from using the facility;
O&M group decision to
address issue
Top 3 benefits of
subproject

Organization
and
Management
(20%)
O&M
organization
formed and
registered
and/or
accredited
O&M Group is
functional
O&M group is
operated and
managed well

Networking and
Linkaging (10)

Ability to
establish linkage
Ability to access
support from
networks/
linkages
Sufficiency of
accessed
support

Vertical Subprojects
Financial (15%)
Availability of funds for
O&M (allocation)
Sufficiency of funds for
O&M

Technical (40%)
O&M Plan implementation
Maintenance tools/
equipment
Subproject structures

Income-Generating and
Common Service Facilities
Subprojects
Subproject Utilization
Organization
Networking
(15%)

Number of beneficiaries
(planned vs actual, per type of
beneficiary)
Duration of operation, quality
of output, fees (planned vs
actual)
Service area, cropping
intensity irrigation (planned
vs actual)
No. of tapstands water
system (planned vs actual)
Instances where any particular
person/HH/group is
constrained or prevented from
using the facility; O&M group
decision to address issue

and
Management
(20%)
O&M
organization
formed and
registered
and/or
accredited
O&M Group is
functional
O&M group is
operated and
managed well

and
Linkaging
(10)
Ability to
establish
linkage
Ability to
access
support
from
networks/
linkages
Sufficiency
of accessed
support

Income-Generating and
Common Service Facilities
Subprojects
Financial (15%)

Technical (40%)

Segregation of duties and

O&M Plan
responsibilities, different
implementation
Maintenance tools/
persons
Presence Bank Account and at
equipment
least 2 signatories
Subproject structures
With tariff set and collection
plan
Approved Disbursement
voucher
Presence of Books of
Accounts
Preparation of Financial
reports
Financial Accomplishment

Key Messages
KC-NCDDP is committed to
sustain all Program-funded
subprojects to continuously
address community needs and
maximize benefits. Sustainability
evaluation of completed
subprojects shall be adopted as
mechanism to measure and
ensure subproject sustainability.

Key Messages
Sustainability evaluation is a
means to promote transparency
and shared responsibility, and a
way to continually improve the
subprojects and the O&M groups
managing the subprojects.