BASIC RULES AND

REGULATIONS ON
COLLECTIONS AND
DEPOSITS
PREPARED BY:
LALAINE P. CASTILLO-CADUSALE

BASIC RULES AND REGULATIONS

ON COLLECTIONS AND DEPOSITS

a. Collecting Officers or
agent shall be designated
by the head of the
respective agencies

BASIC RULES AND REGULATIONS

ON COLLECTIONS AND DEPOSITS

b. All employees entrusted

with the handling of cash
are required to be bonded
under the Fidelity Fund.

BASIC RULES AND REGULATIONS

ON COLLECTIONS AND DEPOSITS

c. All Collecting Officers are

required to acknowledge all
payments received by
issuing immediately official
receipts.

BASIC RULES AND REGULATIONS

ON COLLECTIONS AND DEPOSITS
d. All Collecting Officers shall deposit
intact all their collections, with
Authorized Government Depository
Banks (AGDB) daily or not later than
the next banking day pursuant to the
provisions of Department of Finance
Order No. 52-96 dated May 22, 1996.

BASIC RULES AND REGULATIONS

ON COLLECTIONS AND DEPOSITS
e. At no instance shall money in
the hands of the Cashier/Collecting
Officer be utilized for the
encashment of private checks or
payment of obligations/expenses.

BASIC RULES AND REGULATIONS

ON COLLECTIONS AND DEPOSITS
f. For checks received, the
collecting officer shall indicate on
the Official Receipt the address of
the payor of the check to facilitate
communication with him.

BASIC RULES AND REGULATIONS

ON COLLECTIONS AND DEPOSITS

g. Cash Receipt Records of the

cashier or designated collecting
officer shall be updated daily and
shall be available for
inspection/audit at all times.

Appendix 29
CASH RECEIPTS RECORD

Entity Name : _______________________________

Sheet No. : _________________

Fund Cluster : ______________________________

Year : _____________________

_______________________
Accountable Officer
Date

Reference
No./OR
No./DS

Payor

_____________________________
Official Designation
UACS Code
Nature
of Collection
MFO/PAP
Object Code

______________
Station
Collection

Deposit

C E R T I F I C AT I O N
I hereby certify on my official oath that the foregoing is a correct and complete record
of all collections and deposits had by me in my capacity as _____(Designation)___________ of
________(Name of Agency)___________ during the period from _________________ to
_______________, inclusives, as indicated in the corresponding columns.

Name and Signature

Date

Undeposited
Collection

BASIC RULES AND REGULATIONS

ON COLLECTIONS AND DEPOSITS

h. Cash, cash items and other

accountable forms under the
custody of the Collecting Officer
shall at all times be kept in a safe
or cabinet under lock and key.

BASIC RULES AND REGULATIONS

ON COLLECTIONS AND DEPOSITS

i. Cashiers or Designated
Collecting Officers are required to
prepare and submit to the
Accounting Unit a periodic Report
of Collections and Deposits.

REFERENCES

Catli, R. B. (2013).
Government Accounting and
Auditing. Manila. pp. 103104.