Preparing and Planning for

EFFECTIVE PRESENTATIONS

Sukasah Syahdan
Glossophobia?
 Preparation
Analyze the occasion
Analyze the audience
Analyze yourself
 Analyze the occasion
Where will you be presenting?
When and how long will you be presenting?
 Analyze the audience
Who are the key audience members?
How much does the audience know?
What do they know?
What are their personal preferences?
Which demographic characteristics are significant?
What size is the group?
What are the listeners attitudes?
 Analyze yourself
Goal?
Knowledge?
Feelings on topic?
 Set goals
General Goals
Specific Goals
 General goal:
To inform
To persuade
To entertain
 Specific goals
Who do you want to influence?
What you want them to think or do?
How, when and where do you want them to do it?
 Talking points
What makes a presentation easy (or difficult) to
understand?
Do your presentations normally have a typical
structure?
If so, what is it?
 Structuring your presentation
1.Introduction
2.Body
3.Conclusion
1. Introduction
Tell the audience what you want
to say
2. Body
Tell it
3. Conclusion
Tell them what you told them
 The Core Structure

INTRODUCT CONCLUSIO
MESSAGE 1 MESSAGE 2 MESSAGE 3
ION N

Keep it simple
Repeat main messages
Guide audience during presentation as if in
journey

Recommended
 Introduction
1.Parts of introduction? Structure of
introduction?
2.Techniques to get the audiences attention?
3.Useful expressions?
Introduction:
Attention
ABCD Model Benefits
Credibility
Direction
 PRESENTATION: Body
(PEEP)
Present Give Recap
Give
the EXPLANATIO the
N EXAMPLE
POINT POINT

(PEEP) (AREA)
 Last of all
Language Firstly/First of all
To begin with/To start
In conclusion
focus: Next
with
To recap
signpostin To sum up
Secondly/thirdly, etc.
g To conclude
Finally/Lastly
 PRESENTATION:
Announce Conclusion
Recap
KEY CALL for
THANK
CONCLUS audience
MESSAGE action
ION and Q&A
S

-Recap/Summarize key points

-Highlight one important point
-Explain the significance
-Make your final statement

How to recap key messages?

Useful expressions?
 Presentation Outlines
See handouts
 On Gestures
Emphasize points
Highlights
Audience attention
 On Voice
Volume - Speak to be heard
Modulation - Vary the voice
Pause - Make emphasis with pause
 Language focus:

Introduction,
Messages or
Conclusion?
That is the end of
my presentation.
Today Id like to
talk to you
about ....
This brings me
to my second
point.
Im going to
go through
three points.
That more or
less covers ....
Lets move on
to the last
point.
Lets leave
that there for
now, shall
So lets start
with....
First of all, Ill
talk about ....
Secondly, Ill
cover ....
And finally, I
want to
discuss ....
Recapping and returning to your point
Lets return To sum up, I believe this proposal
weve examined So Ive explained why as you can see

Introducing a point Restatement

Lets look at the costs involved
in the project.
A second point Id like to make
is that our current way of
working is highly inefficient.
My last point is to propose a
workable solution.
Without the right kind of
training, we wont retain staff.
So, weve examined the costs involved in
the project. Now lets turn to ....
_______our working practices are
inefficient. Now lets examine some
improvements.
So, _____, relocation may be highly
problematic.
_____ is a potential solution to our
problem.
_____ to the point I was making earlier
about staff training.
 Concluding
Concluding your presentation
Announcing the end of your presentation
Recapping and reminding
Asking your audience to take action
Inviting questions and thanking
 Assignments
Prepare an outline of a professional business presentation
Decide clear objective(s)
Determine your main (major) audience and minor audience (if any)
Prepare a set of maximum 8 slides including the cover page
Presentation duration: 10 minutes
Q & A Answer session: 3 minutes

Success Criteria:
Clear Intro: ABCD
Clear Body: PEEP or AREA with dream/disaster scenario
Clear Closing : Recaps and Call for action
Clear Signposting/Transitions throughout Presentation
Clear and Effective Expressions
Good Body Language
END