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Meeting of

Coordinating Supervisors

for the conduct of

Civil Services (Preliminary)


Examination, 2015

Scheduled to be held on 23rd


August, 2015
Module -
1
Scheme of
Civil Services
(Preliminary)
Examination, 2015
Scheme of
Civil Services (Preliminary) Examination,
2015

Date of 23rd August 2015


Exam (Sunday)
:: Timing ::
09:30 AM to 11:30
Paper - I
AM
02:30 PM to 04:30
Paper - II
PM
UPSC believe
in
Uniformity of standards.

Candidate friendliness.

Total adherence to
instructions.
No error.
This is the most prestigious examination
conducted by the Commission.
9.46 lakh online applications received.
Examination to be held at 2186 venues in 71
Centres, which include 12 new Centres.
Last year number of applied candidates was
9.45 lakh.
Examination was held at 2137 venues at 59
Centres.
Application procedure 100% online.

e-Admission Certificate (e-AC):


Candidates can download their e-ACs
from UPSC website directly and reach
their venue.

Sending ACs by Post has been


discontinued.
e-Admission
Certificate
Scanable Attendance Lists (ALs) are to
be handled just like the OMR sheets no
pins, tags, smudges, folds, marks etc.
and re-packed in the specially designed
boxes in which they were sent.
All entries in the ALs and OMR Sheets by
Candidates/Invigilators/Supervisors are
to be done in Black Ball Point Pen only.
After collection of all used OMR sheets,
Supervisors to indicate running Sl. No.
e.g. 001, 002, 003, .... against
Attendance No. ---- at the top centre of
the OMR Sheet. Number on last OMR
Scanable
Attendance Lists
Scanable
Attendance Lists
IMPORTANT POINTS FOR COORDINATING
SUPERVISORS
Coordinating Supervisors to brief
Supervisors THREE-FOUR days in
advance.

Security arrangements for storage


of question papers in Govt. Treasury
or Strong Room.

To get question papers distributed


under escort to be distributed
separately for each session.

Custodian of question papers to be


available at centre on the day of
examination.

No delegation/re-delegation of
custody of question papers.

Frisking of candidates by Police


personnel (both male and female) to
be carried out at entry point of
Venues before each session.

For deployment of Police


personnel, Chief Secretaries
concerned are being approached.
Invigilators to be extra vigilant to
ensure that no candidate is allowed
to resort to cheating.

Also ensure that is there is no


impediment in movement of
sensitive material and
candidates/exam functionaries due
to waterlogging .

Venues to hire
Generator/Emergency light for the
day of exam. Expenditure would be
reimbursed on submission of claim
with proper voucher.
Co-ordination with Police & Postal
authorities.

Set up a Control Room at your


Centre, for liaison with UPSC Control
Room, well in advance. Intimate us
about the contact details of your
Control Room.
Module -
2
Arrangements
for the
Examination
Arrangements for
the
Examination
Before the
day of
Examination
Please
ensure :
Rooms are spacious, airy and have good
infrastructure.
Furniture should be of standard size.
Furniture meant for primary school
children not to be used.
Series of Test Booklets to be indicated on
one copy of Seating Plan for Invigilator to
distribute not to be indicated on
desk/tables nor on the Seating Plans to be
pasted on the doors of rooms/halls.

Direction placards are displayed.

Also
ensure :
Separate clean toilets for male/female
candidates.
Drinking water provision.
Uninterrupted supply of electricity.
Arrangements for frisking of candidates
by Police Personnel at the entrance of the
building. Separate enclosure for frisking of
female candidates.
Bundles of Answer Sheets are made
room-wise.
Seating Plan should be drawn as per roll
order in SALs.
Seating
Arrangement
Sample Seating Plan for Paper-I
(Forenoon Session) and Paper-II
(Afternoon
Ist Row Session)
IInd Row is IIIrd
as Row
follows:-IVth Row
Roll No. Series Roll No. Series Roll No. Series Roll No. Series

000001 A 000008 C 000020 A 000039 C


000002 B 000011 D 000021 B 000041 D
000004 C 000014 A 000026 C 000042 A
000005 D 000015 B 000029 D 000048 B
000006 A 000018 C 000035 A 000061 C
000007 B 000019 D 000036 B 000062 D
Day of
Examination
Supervisor/staff to reach the
Venue by 7:30 AM. All Exam
functionaries to deposit their
mobile phones, in switched off
mode, to Supervisor which should
be returned to them only after
conclusion of the exam.

Coordinating Supervisor to
ensure safe delivery of Test
Booklets to the Supervisor at the
venue by 8:00 AM/1:00 PM.

Coordinating Supervisor to
ensure that boxes for the correct
session are handed over to the
Candidates to be allowed entry to the
examination hall at 9:10 AM/2:10 PM.
They are to be frisked by Police personnel
(both male and lady officers) for mobile
phones/blue tooth and other
communication devices with the aim of
preventing adoption of unfair means.
Mobile Phones/Pagers/blue tooth/any
other communication devices are BANNED
inside the premises where the
examination is being conducted. Even
exam functionaries are not allowed to
carry such banned items with them in the
exam hall/room & the hall/room where
bags/packets of Test Booklets are to be
Candidates not allowed to take books /
calculators/electronic watch having
calculator or blue tooth / spy camera /
cigarette / lighter etc. inside the
examination hall.

There have been instances in the past


where attempts have been made to violate
the prohibitions on use of mobile phones
or other IT gadgets in various
examinations.

A close watch would therefore, have to


be kept on any use of mobile phones,
other IT gadgets, spy cameras etc. as their
illegal use would have a bearing on the
Invigilator(s) to issue Answer Sheets
only to the present candidates after
appending his/her initials on the left hand
corner box.

Entries in the OMR Sheets to be made


ONLY in BLACK BALL POINT PEN by
Candidates /Invigilators /Supervisors.

Attendance Lists are computer compliant


and are to be handled with utmost care.
All entries are to be made ONLY in BLACK
BALL POINT PEN by Candidates
/Invigilators /Supervisors.
Series coding and other details in
OMR Sheet made by candidate to be
checked by Invigilator before filling in
Invigilators entry.

Present/Absent to be clearly entered


in by Invigilator on Attendance List.
Test Booklets are in four series
A,B,C,D.

Additional sheets have been


included at the end of each Test
Booklet (question paper) for rough
work. No rough sheet will be provided
for rough work.

Distribute test booklets at 9:27 AM /


2:27 PM.
No candidate to be allowed entry in
the examination hall later than 9:40
AM / 2:40 PM. No functionary has any
discretion in this regard
Candidates are not allowed to leave
the examination hall till examination
is over, i.e. before 11:30 AM / 4:30 PM.

However, if a candidate falls sick and


is unable to continue, he/she should be
taken to a nearby hospital, duly
accompanied by an Invigilator, after
collecting his/her Question Booklet and
Answer sheet. Such incident may also
be intimated to the Control Room
forthwith.

If a candidate comes with court


orders, he / she may be allowed to
appear after obtaining an undertaking.
Control Room to be informed on Phone.
In case of doubt/mistake in question
paper, if any, candidate be advised to
make representation to the
Commission.

Defective Test Booklet to be replaced


by Test Booklet of same series.
Conclusion of
Session

Close all doors of examination


hall/room 5 minutes before conclusion
of the examination.

Invigilators to collect answer scripts.

Tally number of scripts with number


of present candidates and thereafter
allow candidates to leave.

Invigilators to immediately hand


over the scripts to the Supervisor.
Module -
3
Special Arrangements
for
Visually Challenged
Candidates
Special Arrangements for Visually
Challenged (VC) Candidates
Every Centre (excepting 4 Centres in the
North East) has a dedicated venue for VC
candidates. Special dispensation for
candidates with 40% or more visual
impairment;
Paper-II of the examination for VC
candidates (ONLY) is different with X &
Y series (as against A, B, C & D series
for other candidates);
OMR Answer Sheets for Paper-II for VC
candidates is different (ORANGE in colour as
against MAGNETA for other candidates);
Contd..
.....
VC candidates, taking the examination, may be
Special Arrangements for Visually
Challenged (VC) Candidates

Only FIVE VC candidates with Scribe may


be seated in a room: four at four corners
and one in the centre;

There should be one-to-one invigilation


for VC candidates using Scribe;

Remaining VC candidates may be seated


24 in a room like other normal candidates;

ALL VC CANDIDATES MUST BE GIVEN


COMPENSATORY TIME OF 20 MINUTESContd.. PER
HOUR i.e. 40 MINUTES IN EACH PAPER; .....
Special Arrangements for Candidates
with locomotor disability and
cerebral palsy (LDCP)
Candidates with locomotor disability and
cerebral palsy (LDCP), where dominant
(writing) extremity is affected to the extent
of slowing the performance of function
(minimum of 40% impairment) will be
allowed compensatory time of 20 minutes
per hour i.e. 40 minutes for each paper and
the facility of Scribe, if they opt for it;

No separate venue / OMR Answer Sheet /


Question Paper Series have been reserved
for such candidates;
Contd..
They are to be seated with .....
normal
Special Arrangements for
Candidates with locomotor disability
and cerebral palsy (LDCP)

However, the LDCP candidates taking


the examination with Scribes shall be
seated in such a manner that there are
not more than FIVE candidates (four at
each corner and one at the centre) in
each room. There should also be one-to-
one invigilation for each such candidate.

Venue-wise Lists of visually challenged


candidates and LDCP candidates will be
intimated to you separately. Please
Module -
4
Some common
problems &
mistakes
Common
Problems
S.N
Problems Remedy
o.
Candidates are to be frisked by
Candidate
Police Personnel at the entry
comes with a
gate. Mobile phones, blue tooth
mobile phone
and other communication
and declares its
1 devices are not allowed inside
possession
exam venue. Arrangements to
before
be made for keeping
commencement
candidates belonging, if any,
of Exam.
at the entry gate of the venue.
It should be taken from him/her,
kept in safe custody of
Candidate
Supervisor and returned Contd..
after
carries the
conclusion of exam. Further,
... a
2 mobile phone
declaration/Admission
Common Problems
S.N
Problems Remedy
o.
Candidates photograph on e- Candidate should
3 Admission Certificate and be allowed to
Attendance List differs. take
Candidates name on e- Examination. A
4 Admission Certificate & photocopy of
Attendance List differs. Admission
Certificate should
Roll No. on e-Admission be taken and
5 Certificate and Attendance candidate
List differs. present should
put his/her
signature
No photograph or illegible
thereon and
photograph on e-Admission
same should be
Certificate / Attendance List Contd..
6 sent with
but having correct name, Roll ... to
detailed report
No and signature.
Common
Problems
S.N
Problems Remedy
o.
Candidate present should
No facsimile
be asked to sign in the
signature on
Attendance List and this
Attendance List /
should be countersigned by
7 Facsimile
Invigilator. Undertaking and
signature and
copy of e-Admission
name do not
Certificate to be taken and
tally.
sent to the Commission .

Contd..
...
Common Problems
S.N
Problems Remedy
o.
No photo- Candidate should be allowed
graph on to take Exam. with
e- undertaking subject to
Admissio production of proof of Identity
n such as I-Card, Voter I-Card,
Certificat Passport, Driving License etc.
e / He should be asked to produce
disparity photograph on the same day in
between next session which should
the then be fixed on the
8 photogra undertaking and signed by the
ph candidate and attested by the
Contd..
printed in Invigilator ...
Attendan and Supervisor. However,
Common
Problems
S.N
Problems Remedy
o.
No To contact the Control Room
venue/sub - forthwith for ascertaining
9 centre on e- Venue and the candidate be
Admission directed to proceed to the
Certificate. allotted Venue. However, if
time left is not sufficient to
reach there, the Candidate
should be allowed to take
The Exam with undertaking that
candidate he/she is taking exam at
reports to a his/her own risk and
Venue other Commissions decision will be
than that final and binding on him/her.
Contd..
10 The candidate should also...be
allotted to
him/her as asked to report to the allotted
Common
Problems
S.N
Problems Remedy
o.
Name to be added to the
Attendance List at the end and
photocopy of e-Admission
Candidate has e-AC
Certificate to be attached and
but name of the
sent to the Commission,
11 candidate does not
alongwith undertaking from the
figure in the
candidate as well as a detailed
Attendance List.
report from the Supervisor. Such
cases may also be intimated to
the Control Room forthwith.
Candidate should be allowed to
take the Examination and
asked to furnish photograph
The candidate does
and undertaking to the effect
not hold any e-
that he is appearing on theContd..
basis
Admission
12 ... be
of court order. These should
Certificate but
sent to the Commission with
Common
Problems
S.N
Problems Remedy
o.
The
To contact Control Room for
candidate
ascertaining venue with
does not hold
reference to R.I.D., name, date of
e-Admission
birth and fathers name of the
Certificate
candidate. The Supervisor does
13 and his name
not have any discretion to allow a
is also not
candidate who does not have any
included in
valid document without approval
the
from the Control Room of the
Attendance
Commission.
List.

Contd..
...
Common
Problems

S.N
Problems Remedy
o.
Candidates name
is appearing in Supervisor should make
Attendance List photocopies of Attendance
14 (AL) of Paper-I List where the name appears
but missing in for this purpose and use the
Paper-II or vice- same.
versa.
One or more ALs of other paper are to be
pages of ALs of checked and photocopies of
15
one paper are the missing pages to be
missing. made and use the same.Conclu
ded
FEED BACK expected from your Control
Room after the start of the examination

UPSC Control Room to be informed about


smooth commencement by 10:00 AM in the
first session and by 03:00 PM in the
second session;

UPSC Control Room MUST also be


intimated about:-

total number of candidates actually


present at all the venues in each
Centre/city during the Forenoon Session,
latest by 12:00 Noon on 23rd August, 2015;
whether frisking of candidates at
each venue was done by Police
personnel for both the Sessions;
and

whether all parcels of used


Answer Scripts have been
dispatched by every Venue
Supervisor, separately for each
session, from your Centre and
delivered to the designated Post
Offices.
For details of Admission Certificates and
Venue of the examination etc., the
candidates may contact UPSC
Facilitation Counter and UPSC website :-
011
-23385271
Facilitation 011
Counter -23381125
011-
23098543
For further www.upsc.gov
details,
UPSC Website
please familiarise yourself
.in with the
Handbook for Supervisors
and other detailed instructions
supplied to you.
Module -
5
Handling of
Sensitive material
for the Exam
Handling of
sensitive
material for
the Exam
Dosuti Bags
Dosuti Bags have
sealed Boxes
inside, which
contain Test
Booklets
for the Bags
These Exam are
sealed and have a
Plastic Tag
containing the
name and address
of the Custodian and
Centre
On receipt of the Dosuti Bags ensure correctness of the
addressee from the Plastic Tags on the Bags
before opening.
opening
Sealed Immediately
Boxes on
receipt, Dosuti Bags
shall be opened and
boxes taken out and
checked for any signs
of damage to sealing
Information
or the Boxonitself
the .slips
should be tallied with
that advised in
the letters separately
sent w.r.t. name of sub-
centre / venue, number
of Boxes etc. and
confirmation sent to Joint
Secretary (Conf.) , UPSC
by FAX.
Boxes of Test
Booklets
Boxes are sealed using
brown adhesive tapes with
authorized signature
impressions on information
slips visible through
transparent adhesive tapes
on top.
Slips contain instructions
of opening and information of
Boxes should be segregated venue and quantity of and
sub-centre/venue-wise Test
Booklets.
Booklets
securely stored separately for each session and shall be
sent to venue-Supervisors on the day of
Exam, session-wise.
Opening of Boxes at
Venue
At the venue, the Boxes shall be
opened by the Venue Supervisor
in presence of Asstt Supervisors
& Invigilators , Session-wise .
Opening Time
Paper-I
(Forenoon
Session)
ToOpening
be opened at
Time
9:00 A.M.
Paper-II
(Afternoon
Session)
To be opened at
2:00 P.M.
Opening of Boxes at
Venue
Cut open the brown
tape pasted on the
top side along the
middle and the edges.
Do not open the
boxes with force or
from the edges which
may damage the Test
Booklets inside.
Handling of
OMR Sheets
&
Attendance
Lists
Filling up of OMR
Sheets
Correctness
of
: No.
Roll
Subject Code
Test Booklets Series (candidate)

Filling of :
Attendance No. (Venue
Supervisor)
Test Booklet Series
Appending
( Invigilator)

of :
Signature ( Invigilator
)
Filling up of
Attendance List
Presence or
C S ( PRE) EXAM
2015
Absence of
Candidates
SUBJEC
T
Test Booklets
Series
Test Booklet Serial
No.
OMR Sheet Serial
No.
Signature by
candidate
Photo of the
Care to be taken in
handling
OMR Sheets and
Attendance Lists
OMR sheets &

X
Attendance Lists
to be packed
carefully without
any folds or
crumbling of the
edges.

X X Pins, Tags, Punch


etc. not to be
used.
Care to be taken in
handling
OMR Sheets and
1
Attendance
2
Lists
After formation of a
bundle of OMR Sheets

X ensuring no folds or
damage to edges,
provide card-boards at
3 the top and
bottom to protect edges
and then tie with string
or twine.
Such a stack shall be
placed in cardboard
box and packed as
Packing of Post-Exam
Material
Packet - I Used OMR Sheets

Packet - II Attendance Lists in


designated boxes

Packet - III Certificate of Opening &


Packing
Account of Test Booklets
Checklist for Packing &
Dispatch of Answer Sheet
Absentee Statement
Packing of Post-Exam
Material
Both Packet I , Packet II & Packet III should be
wrapped in durable paper and tied. tied
Such a packet should be covered with cloth and
sealed in form of a Parcel.
Parcel for Forenoon Session to bear code
23/VIII/I.
Parcel for Afternoon Session to bear code
23/VIII/II.
Code words on the Parcels to be written in BLUE
INK for Forenoon Session and RED INK
Packing and Dispatch
of Post Exam Material
Name of the Exam SHOULD NOT be written on
the outer cover of the Parcel.
Immediately after conclusion of the Exam in
each FN / AN session , cloth Parcel so
formed shall be dispatched to Joint Secretary
(C), UPSC by insured speed post (Rs 100/-)
from designated Post Office only.
only
List of designated Post Offices and details of
Nodal Officer of Deptt of Posts at your Centre
has already been sent to you.
Thank You

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