Google Apps for Education

Is it right for you?

 About Me

Keeta Holmes
Instructional Designer and Asst
Director
Center for Teaching and Learning
University of Missouri St. Louis

Experience with Google:

Before joining UMSL, I worked at a small liberal
arts college managing its academic
technology department, where we deployed
Google Apps for EDU.
NOTE: I am not a lawyer, and I do not work for
 Google Apps Overview

Gmail

Docs/Spreadsheets/Presentations/Form
s
Calendar

Sites

Plus

Talk / Voice
 Google Apps vs. Google Apps
for EDU
Standard Edition Education Edition

1. Standard apps (ads) only 1. Access to standard and

premier apps (no ads)
2. Hard to predict usernames
to share with 2. Sync capabilities

3. Google video

4. More storage

5. Institutional administration
of accounts/SSO with
search interface

6. Google Marketplace

7. Can limit to community

members w/single click
 Whos Gone Google?

http://www.google.com/apps/intl/en/edu/
customer_list.html
To name a few
Saint Louis University
School District of Clayton
St. Clement of Rome
University of Notre Dame
University of Minnesota
University of Michigan
Utah State University
Hofstra University
Brown University
 Why Google Apps?

Real-time collaboration

Eliminates versioning

Always available

Anywhere available

Plays well with others

Benefit from Googles innovations

Intuitive

Privacy controls
The Google Apps Process: Step
1

THEN Sign up for Google Apps for EDU account

(domain)
http://www.google.com/a/cpanel/education/new
 Step 2: Whos on your team?
Legal: Sign off on contract

IT: Deployment, helpdesk, training, administer

Marketing: Branding, communication

Training: Who?

User Group: Faculty, Staff, Students

Student Life: Coordinate student group use, help

with policies
Avoid Trouble
 The Contract

http://www.google.com/apps/intl/en/terms/
education_terms.html

Two clauses of concern

 Decisions to Make

Which apps and for

whom?
Handling
authentication
Customizing the Start
page
 Policies and Procedures to
Outline
Handling
convergence of
user accounts
Handling accounts
for departing
community
members
Transferring
ownership of sites

https://sites.google.com/a/umich.edu/going-google/top-faqs/resolve-confli
cting-accounts
Now onto the Apps!
 Google Apps for EDU:
Portfolios

Source: Dr. Helen C Barrett -- http://electronicportfolios.com/google/

Creating a Google Doc

You can also upload from

Word, PowerPoint, PDF, or
Excel

Learn More:
http://support.google.com/
docs/?hl=
en
Lets take a look
Sharing a Google Doc
 Google Docs in Higher Ed
Shared notes and folders
http://www.tinyurl.com/keeta-ipads (viewable; not editable)
http://tinyurl.com/umsl-googledoc (editable!)
Give feedback on assignments (via comment stream)
Easy registration forms
Quick surveys
Lab data collection STEM Example and
Google Apps Script Example
Group presentations
Schedule writing conferences/meetings with students ask
students to sign up for paper topics
Use revision history to monitor progress on an
assignment/see who contributed what
Form see response summary as a chart (like clickers)

More examples:
http://chronicle.com/blogs/profhacker/revisiting-google-docs-for-classroom-
 Google Sites

Editable website

Multiple authors / editors

Integrates all other apps

Nifty professional themes

Can use Google gadgets to spice things

up

Learn More: http://support.google.com/sites/?hl=en

Lets take a look
Google Sites in Higher Ed

Student Portfolios

Teacher Portfolios (P&T dossier)

Quick website to organize information, mater

ial, committee work
Student Research

Student organizations/clubs (Vanderbilt)

Student Newspaper

Alternative to research paper

 Google Talk

Instant messaging service (text and

voice)
Virtual office hours

Case Study: University of Maine System:

http://help.its.maine.edu/
gtalkreplacesjabber
 Google Moderator

Post questions and vote up/down topics

to discuss in class
Set up a page for questions about the
reading material
Set agenda items for meetings and let
group submit topics and vote up/down

http://www.google.com/moderator
 Google Apps Marketplace

Example: Aviary

*Image editor
*Audio editor
*Markup PPTs
*Screen capture

Works in Google
Docs

Learn More: www.google.com/

 Resources to Learn More

Googles Guide for Higher Ed:

https://sites.google.com/a/googleapps.com/uni
versity-guide-to-going-google/
Deployment Resource Center:
http://deployment.googleapps.com/Home/user-
resources/documentation-templates
Googles Webinars:
http://www.google.com/apps/intl/en/edu/webina
rs.html
Arizona State University Deployment webinar:
http://www.youtube.com/watch?
v=Nmc3vGZy37Q